Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 19th October 2011


Cabinet Member for Social and Care Services and Cabinet Member for Housing and Community Safety


Providing Supported Accommodation for People with a Learning Disability


Purpose of the Report

1.             To seek authority to retender the contracts relating to the provision of supported accommodation for people with a learning disability.


1.             It is recommended that Cabinet authorises the Director of Social Services, the Director of Finance, ICT and Property and the Director of Legal, Public Protection and Housing (in consultation with the Cabinet Member for Social Care and Health, the Cabinet Member for Housing and Community Safety,  the Leader and the Deputy Leader) to:

·               commence tendering procedures for the services outlined in this report; and

·               accept and award tenders for this service in accordance with the Council's Contract Standing Orders.

Reasons for the Recommendations

1.             To ensure that the Council:

·               provides supported accommodation in a cost effective way and meets the assessed needs of service users;

·               fulfils the responsibilities set out in  the Welsh Government's Learning Disability Strategy 2004 and the commitments made in the Community Strategy 2010-2020; and

·               meets the requirements of its Financial Regulations and Contract Standing Orders.




2.             The Welsh Government's Learning Disability Strategy 2004, issued as Section 7(1) guidance under the Local Authority Social Services Act 1970, states that: "Subject to the outcomes of the assessment of needs, people with a learning disability, including people with complex and challenging needs, should normally be able to have the option to live in the community independent of the family home, including having their own tenancy."

3.             The Community Strategy 2010-2020 reflects this guidance by locating, as a strategic issue for the Council and its partners, efforts to maintain independence.  It states that: "Ensuring people are able to live full and independent lives is a priority for all organisations working to promote health and wellbeing.  Over the coming years, public services in the Vale of Glamorgan will need to support specific groups in particular to maintain their independence."

Relevant Issues and Options

4.             As part of their individual care plan, adults with a learning disability can be provided with supported accommodation, which enables them to live in the community.  In 2007, the Council undertook a tendering exercise to appoint providers of the service.  The following contracts were awarded for five years.



              Date of contract

Lifeways Community Care Ltd.


                7th October 2007

Innovate Trust


                29th September 2007



                29th September 2007


5.             These organisations currently provide weekly support as follows.


              Service level

Lifeways Community Care Ltd.


21 houses*; 44 service users

Innovate Trust


3 houses; 10 service users


6 houses;12 service users


*In addition, one property is being refurbished and one new property should be operational from October 2011.

6.             Over the three contracts there are approximately 3,000 hours of shared support and 1,950 hours of individual support provided each week.

7.             New contracts for the supported accommodation service will have to be in place by October 2012.  The Authority's Contract Standing Orders require that contracts with an estimated value of £100,000 or higher should be subject to an appropriate procurement process that ensures value for money, compliance with legislation governing the spending of public money and protect individuals from undue criticism or allegation of wrongdoing.  The re-tendering of the supported accommodation service will be designed to ensure that these three principles are fulfilled.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

8.             These services would be funded from within the Social Services budget and the Supporting People grant.  The total cost of the current provision is £5m.

9.             The process of retendering any service will be undertaken by staff within the Directorate, making appropriate use of corporate expertise and processes in areas such as procurement, finance and HR.

Legal Implications (to Include Human Rights Implications)

10.        Any change of service provided in the future as a result of a tendering exercise may have employment law implications between incoming and outgoing providers.  If there are any such implications for the Council, Legal Services would be consulted as appropriate.  The current review of all working arrangements between the Council and other agencies will ensure that every service will be provided through a robust contract that fully reflects the responsibilities of the Council and the provider.

Crime and Disorder Implications

11.        There are no crime and disorder implications as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

12.        All tendering processes will be open to organisations from the independent and third sector.

Corporate/Service Objectives

13.        Key objectives of the Council addressed by this report are:

·               "To make the Vale a safe and healthy place in which individuals, children and families can live their lives to the full";

·               "To manage the Council's workforce, money and assets efficiently and effectively in order to maximise its ability to achieve its service aims".

Policy Framework and Budget

14.        This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

15.        Service users and representative organisations will be included as appropriate as part of the procurement process and in future service reviews.

Relevant Scrutiny Committee

16.        Social Care and Health.

Background Papers



Contact Officer

Carys Lord.


Officers Consulted

Corporate Management  Team

Business Support Manager, Business Management and Innovation.

Team Manager - Contracting and Finance, Business Management and Innovation.

Strategy and Supporting People Manager, Housing Division.


Responsible Officers:

Philip J. Evans, Director of Social Services

Peter Evans, Director of Legal, Public Protection and Housing