Agenda Item No
MATTER FOR WHICH THE CHAIRMAN HAS DECIDED IS URGENT BY REASON OF THE NEED TO MAKE PAYMENTS FOR WORK UNDERTAKEN
The Vale of Glamorgan Council
Cabinet Meeting: 13th December, 2011
Report of the Cabinet Member for Visible and Building Services
Approval of Highway Surfacing Contractor for 2011 / 2012
Purpose of the Report
1. To obtain the approval of the Cabinet to appoint Tarmac Ltd as the Highway Surfacing Contractor for the period 2011 / 2012 .
1. That the Highway Surfacing Contract for 2011 / 2012 be awarded to Tarmac Ltd.
Reasons for the Recommendations
1. To comply with the Council's Contract Standing Orders and to enable the resurfacing programme to be delivered for the 2011 / 2012 financial year.
2. The Highway Surfacing Contract 2008 / 2009 which was awarded to Tarmac Ltd. expired on 31st March, 2011.
3. The Highway Surfacing Plan 2011 / 2014 and surfacing programme was previously approved by Cabinet on 22nd June, 2011 (Minute C1354).
Relevant Issues and Options
4. Tenders were invited from 4 national Surfacing Contractors, and based on a quality / price model with a 40 / 60 split respectively, Tarmac Ltd were identified as the most competitive Tenderer. (An Analysis of the returned tenders is attached at Appendix 'A').
Resource Implications (Financial and Employment and Climate Change, if appropriate)
5. The works will be financed from within the Council's 2011 / 2012 Capital and Revenue budgets.
6. The value of works within this call off contract currently stands at £900k however this is subject to change dependent upon any new funding that may be provided. Any additional resurfacing works will however be undertaken at the tendered contract rates.
Legal Implications (to Include Human Rights Implications)
7. The Council has a duty to maintain the highway pursuant to the Highway Act (1980).
8. It is a requirement of the Council's Standing Order and Financial Regulations that tenders over £300k are agreed by the Executive.
Crime and Disorder Implications
9. There are no Crime and Disorder implications.
Equal Opportunities Implications (to include Welsh Language issues)
10. There are no Equal Opportunities implications.
11. The issues contained within this report assist in improving the environment and the quality of life for the residents of and visitors to the Vale of Glamorgan. This contributes to the Corporate Objective of Environment Improvement and Economic regeneration.
Policy Framework and Budget
12. This report is a matter for the Executive decision by cabinet.
Consultation (including Ward Member Consultation)
13. There is no consultation proposed for this issue as any work undertaken by Tarmac Ltd will be Vale wide.
Relevant Scrutiny Committee
14. Economy and Environment.
Ken Evans, Senior Highways Maintenance Officer Tel. No: 02920 673084
Operational Manager Legal Services
Accountant, Building and Visible Services
Rob Quick, Director of Environmental and Economic Regeneration