Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 1st February 2012


Report of the Leader


Capital Monitoring Report for the period 1st April to 31st December 2011


Purpose of the Report

1.             To advise Cabinet of the progress on the 2011/12 Capital Programme for the period 1st April 2011 to 31st December 2011 and, where necessary, to request changes to the programme.


That Cabinet and Council approve the following changes to the Capital Programme.

1.             Castleland Renewal Area - reduce the budget to £1,310,000 (carry forward £165,000 into 2012/13).

2.             S106 Penarth Heights Highway Works - reduce budget to £10,000 (carry forward £62,000 into 2012/13).

Reasons for the Recommendations

1-2    To allow schemes to be undertaken in future financial years.


2.             Council on the 28th February 2011, minute number 956, approved the proposed capital programme for 2011/12.

Relevant Issues and Options

3.             Appendix 1 details financial progress on the Capital Programme as at 31st December 2011.

4.             For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers will be required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Director of Legal, Public Protection and Housing Services

5.             Castleland Renewal Area - as Cabinet have recently been advised there have been delays in obtaining homeowners' written agreement to the facelift scheme due to the large number of let properties in the Castleland ward. Works are indeed proceeding well on site now, but it is unlikely that the time lost can now be caught up and it is requested that the sum of £165,000 be carried forward into 2012/13 in order to complete the works early in the next financial year.

Director of Environmental and Economic Regeneration

6.             S106 Penarth Heights Highway Works - during September 2010, the Authority received the sum of £80,000 under a section 106 legal agreement towards highway works at the Penarth Heights site. Highway works were defined as "feasibility, design and construction works which may include but shall not be limited to upgrading the road junction to ease traffic congestion at the junction of Cogan Hill and Terra Nova Way and upgrading the road junction of Windsor Road and Plassey Street and subsequently to provide maintenance of the said works for up to 20 years”. There will be a further Highway Contribution of £180,000, due prior to occupation of the 50th dwelling on the site, bringing the total highway contribution to £260,000. The sum of £8,000 was spent during 2010/11 and a further £10,000 this year (on traffic reviews, junction modelling, initial designs and a topographical survey). Until such time as the next tranche of funding (as outlined above) is received, the construction phase cannot proceed this financial year. As such, it is requested that the remaining 2011/12 budget of £62,000 be slipped into 2012/13. 

Variance between Actual Spend to date and Profiled Spend

7.             Cabinet have previously agreed that further information would be provided where schemes have a value of over £500,000 and show a variance of 20% or more between actual spend and the profile. There are no schemes meeting this criterion this month.

8.             Appendix 2 provides non-financial information on capital schemes with a budget of over £100,000.   Where a budget shown in Appendix 1 is more than £100,000 but is made up of several schemes that individually are less than £100,000, the scheme is not included in Appendix 2.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

9.             The financial implications are discussed against each scheme above.

Legal Implications (to Include Human Rights Implications)

10.        There are no legal implications.

Crime and Disorder Implications

11.        There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

12.        There are no equal opportunity implications.

Corporate/Service Objectives

13.        Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

14.        Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.

Consultation (including Ward Member Consultation)

15.        Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

16.        All.

Background Papers



Contact Officer

Laura Davis, Senior Accountant, Tel. no. 01446 709249


Officers Consulted

The Directors of Learning and Development, Social Services, Environmental and Economic Regeneration and Legal, Public Protection and Housing Services.


Responsible Officer:

Sian Davies

Director of Finance, ICT and Property