Agenda Item No


The Vale of Glamorgan Council


Cabinet 28th March 2012


Joint report of The Leader and Cabinet Member for Housing and Community Safety


Housing Improvement Interim Programme 2012/13


Purpose of the Report

1.             To gain Cabinet's approval for the 2012/13 Housing Improvement Interim Capital programme prior to implementation of the WHQS Framework in September 2012


1.             That the proposed schemes to be funded from the Housing Improvement Programme (HIP) as listed in appendix A are approved.

2.             That the Head of Housing Services be granted delegated authority in consultation with the Director of Finance ICT and Property to extend existing building contracts provided the contractors meet the stipulated criteria.

Reasons for the Recommendations

1.             To set the interim programme prior to the commencement of the framework

2.             Assist in the efficient delivery of the Housing Improvement Programme for year 2012/13

Relevant Issues and Options

2.             There is a requirement to maintain a certain level of MRA expenditure to deliver the interim works programme identified for financial year 2012/13 prior to the implementation of the long term investment framework.

3.             The Housing Improvement framework will commence in September 2012

4.             The MRA amount has been based on the assumed grant allocation 2012-13 and that this amount is anticipated to remain unchanged in WG final approval (expected May 2011).

5.             In order to maintain the momentum and continuity of works and spend it is proposed that we utilise the expertise of contractors who have developed suitable procedures and have demonstrated their ability to work in accordance with the Council’s requirements and procedures. Officers will ensure that value for money is obtained and current works contracts will only be extended where it can be demonstrated that:

·               the contractor’s performance to date has been entirely satisfactory

·               the rates for the works shall be as the contractors previously successfully competitively tendered rates.

·               the contractor has the capacity to carry out this further work within fixed timescales.

6.             This proposal, if implemented, will only account for central heating, roof renewals and window replacements to the values indicated in appendix A. The remainder of the programme will be procured in the traditional manner via the competitive tendering route. 

7.             This proposal will require an exemption to Contract Standing Orders.

8.             The Director for Finance, ICT and Property, in consultation with the Cabinet Member responsible for Finance, has delegated authority to make additions, deletions or transfers to or from the 2012/13 Housing Capital Programme as appropriate in order to maximise expenditure on the Programme.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

9.             The Housing Improvement Programme budget is £9,050,000 which comprises Major Repairs Allowance for year 2012/13 of £2,700,000 The MRA allowance must be fully spent within the year it is approved.

10.        A prioritised list of schemes has been drawn up by officers from the Property Section in consultation with Public Housing.

11.        The proposed programme is shown in Appendix A attached to this report.

12.        The HIP is treated as a single overall scheme.

13.        Should any significant developments occur resulting in the omission of a scheme, the inclusion of an additional scheme or a virement, the Director of Finance, ICT and Property, has the authority to implement such changes to the programme.

Legal Implications (to Include Human Rights Implications)

14.        There are no direct implications as a result of this report.

Crime and Disorder Implications

15.        There are no direct implications as a result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

16.        There are no direct implications as a result of this report.

Corporate/Service Objectives

17.        To assist the Council in meeting it’s obligations to upgrade homes to meet the Welsh Housing Quality Standard.

Policy Framework and Budget

18.        This report is a matter for Executive decision by the Cabinet.

Consultation (including Ward Member Consultation)

19.        Consultations have taken place with relevant Officers from the Service directorates. Ward Member consultation is not required.

Relevant Scrutiny Committee

20.        Community Wellbeing and Safety

Background Papers


Contact Officer

Jane Wade OM Property

Tony Jaques Head of Housing Services


Officers Consulted

Collette Bevan

Rob Lucas


Responsible Officer:

Peter Evans, Director of Legal, Public Protection & Housing Services

Sian Davies, Director of Finance ICT and Property