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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 18th April, 2012

 

Report of the Cabinet Member for Building and Visible Services

 

Highway Maintenance Contracts

 

Purpose of the Report

1.             To obtain the approval of Cabinet to extend and award a number of highway maintenance contracts.

Recommendations

1.             That the contract for Carriageway Resurfacing 2011/2012 awarded to Tarmac National Contracting be extended until March 2013.

2.             That the contract for Highway Emergency and Permanent repairs 2012/2013 be awarded to LGA Limited until March 2013.

3.             That the contract for Highway Surface Dressing 2012/2013 be awarded to Road    Maintenance Services Ltd until March 2013.

Reasons for the Recommendations

1.             To ensure compliance with the Councils Standing Orders and Financial Regulations.

2.             To ensure compliance with the Councils Standing Orders and Financial Regulations.

3.             To ensure compliance with the Councils Standing Orders and Financial Regulations.

Background

2.             The Carriageway Resurfacing contract was awarded to Tarmac National Contracting in April 2011. Under 26.1 of the contract on agreement of the engineer and contractor, the contract can be extended for a further two year period on an annual review basis.

3.             Tarmac National Contracting has indicated that they will be prepared to extend the contract for one year with a contract value increased by the Product Price Index from April 2012.  For information the latest Producer Price index for February 2012 is 4.1%.  It is anticipated that the value of the Carriageway Surfacing Contract for 2012/13 will be in the order of £2million

4.             Tenders for highway emergency and permanent repairs were invited from 4 Contractors and based on a quality / price model with a 20/ 80 split respectively, LGA Ltd were identified as the most competitive Tenderer for the 2012/2013 contract. (An Analysis of the returned tenders is attached at Appendix 'A').  It is anticipated the value of the contract will be in excess of £300,000.

5.             Tenders were invited from 5 Surface Dressing Contractors, and based on a quality / price model with a 20 / 80 split respectively, Road Maintenance Services  Ltd were identified as the most competitive Tenderer for the Highway Surface Dressing Contract 2012/2013.  (An Analysis of the returned tenders is attached at Appendix 'B').  It is anticipated the value of the contract will be in excess of £300,000.

Relevant Issues and Options

6.             The contracts are administered within the Highways and Engineering Section of Visible Services. 

Resource Implications (Financial and Employment and Climate Change, if appropriate)

7.             The works will be financed from within the Council's 2012 / 2013 Capital and Revenue budgets.

Legal Implications (to Include Human Rights Implications)

8.             The Council has a duty to maintain the highway pursuant to the Highway Act (1980).

Crime and Disorder Implications

9.             There are no Crime and Disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

10.        There are no Equal Opportunities implications.

Corporate/Service Objectives

11.        The issues contained within this report assist in improving the environment and the quality of life for the residents of and visitors to the Vale of Glamorgan. This contributes to the Corporate Objective of Environment Improvement and Economic regeneration

Policy Framework and Budget

12.        This report is a matter for the Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

13.        There is no consultation proposed for this issue as any work will be Vale wide.

Relevant Scrutiny Committee

14.        Economy and Environment.

Background Papers

None.

Contact Officer

Ken Evans, Senior Highways Maintenance Officer Tel. No: 02920 673084

 

Officers Consulted

Operational Manager Legal Services

Accountant, Building and Visible Services

 

Responsible Officer:

Rob Quick, Director of Environmental and Economic Regeneration

 

 

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