Agenda Item No
MATTER FOR WHICH THE CHAIRMAN HAS DECIDED IS URGENT BY REASON OF THE NEED TO AGREE A FINANCIAL CONTRIBUTION TO SUPPORT AN EXTERNAL GRANT APPLICATION
The Vale of Glamorgan Council
Cabinet Meeting: 18th April, 2012
Report of the Cabinet Member for Visible and Building Services
Construction and Adoption of a New Concrete Slipway on the Llantwit Major, Foreshore
Purpose of the Report
1. To seek approval of Cabinet to construct and to take full possession of, and future maintenance liability for, a new concrete slipway on the foreshore at Llantwit Major Beach.
2. To agree a contribution of £10k towards the cost of this scheme.
1. That the Director of Environmental and Economic Regeneration, in consultation with the Cabinet Member for Visible and Building Services, be authorised to enter into an Agreement with the Llantwit Major Surf Lifesavers Club for the Council to arrange construction of a new slipway subject to the Surf Lifesavers Club successfully obtaining a sufficient amount to provide a suitable slipway and the Council obtaining an appropriate lease from the Crown Estates.
2. That the Director of Legal Public Protection and Housing Services in consultation with the Director of Finance ICT and Property and the Cabinet Member for Visible and Building Services be authorised to enter into an appropriate lease with Cooke & Arkwright, Agents for Crown Estates, in respect of the land upon which the slipway is proposed to be built, subject to the Surf Lifesavers Club successfully obtaining a sufficient amount to provide a suitable slipway.
3. That the Llantwit Major Surf Lifesavers Club be awarded a grant of £10k towards the costs constructing the slipway subject to the balance of funding required being obtained from the Llantwit Major Surf Lifesavers Club.
Reasons for the Recommendations
1. To ensure that a sufficient guarantee of payment is in place and that any construction is appropriate and to the required engineering standards.
2. To ensure that suitable terms and conditions are agreed with Crown Estates with regard to the construction and ownership of the proposed new slipway.
3. To assist the Llantwit Major Surf Lifesaving Club in funding the construction of the proposed new slipway should their Grant application be successful.
3. The Council provides a discretionary Lifeguard service during the summer period on Llantwit Major beach. It owns the Lifeguard Building, (presently leased to the Surf Lifesavers Club), together with the foreshore and the beach itself, including the remains of former concrete slipways adjacent to the Public Convenience and Lifeguard Building and the Council controlled car parking area.
4. Llantwit Major beach, due to its physical and tidal conditions, can be problematic in terms of securing safe public access and an examination of access issues on the shoreline was initially undertaken in 2006. A review of the 2006 study was carried out by CEDM Ltd in 2011 to re-evaluate beach access paying particular attention to pedestrian movement and the routes that could be taken to access the foreshore.
5. The recommendations of the 2011 study (a copy of which is attached as Appendix 1) stated that the capital and maintenance costs of establishing and managing engineering works to improve access to the foreshore would be substantial and could potentially have health and safety problems unless a fully engineered solution be adopted. The recommendations state that no formal engineering intervention is carried out it also suggests that 'ad hoc' local measures may be worth further discussion. The 'Options and Issues' table provide such a local measure as shown as the 2006 proposal shown in Appendix 1. Whilst this option would not comply with DDA requirements for public access it would serve the needs of the Surf Lifesaver Club as a slipway.
6. The Council has recently worked with Pen Y Bont Surf Lifesavers Club who managed to raise grant funding in part, to replace the former slipway at Ogmore by Sea, requesting that the Council construct and take legal ownership of the new facility on the same footprint as the old one. In doing so the Council provided an additional funding source of £10k from the Council's 'Small Grants Fund' to allow the construction and adoption of the Slipway. (Min. no C1643 refers).
Relevant Issues and Options
7. Llantwit Major Surf Lifesavers Club are now applying for Environment Agency Wales ‘Splash’ Grant funds to provide a Lifeguard slipway and have requested the Council's assistance in the grant application by providing a similar financial grant of £10k towards the scheme. A copy of the Llantwit Major Surf Lifesavers Club bid for Splash Grant is shown at Appendix 2. Should the Surf Lifesaving Club be unsuccessful in obtaining Splash funding the slipway will not be constructed.
8. Any final proposal to build a new slipway at Llantwit Major beach is subject to the Llantwit Major Surf Lifesaving Club obtaining grant funding for the construction works sufficient to allow the slipway to be built to a standard acceptable to the Council, following agreement of construction details in accordance with the recommendations of the Cwm Colhuw – Pedestrian Access to Shoreline Report by CEDM Ltd. (T/As Shoreline Management Wales November 2011) The Council would receive payment from the Llantwit Major Surf Lifesavers Club for the full costs of the construction works and the Council’s Highways Team would arrange the works required. As the proposal will cross land in the ownership of Crown Estates it will be necessary to obtain permission from the land owner in addition to the other necessary permissions such as Planning consent, Marine License and CCW Permits
9. As the Slipway will be designed and constructed through the Council's own Highway Construction staff, the design and specification of the slipway will be to the Council’s satisfaction and this should address the adoption and maintenance aspects of the lease offer. A fully engineered solution should take proper account of the coastal processes that prevail at this section of the coast line. It will also be demonstrably competitively priced against current contractual rates to provide best value. Cabinet are reminded that the Shoreline Management Plan 2, which is currently being reviewed, proposes a policy for this area of "Hold the Line" for the next 20 years and to then adopt a managed retreat option to allow the natural coastal processes to progress.
Resource Implications (Financial and Employment and Climate Change, if appropriate)
10. The initial resource implication is the requested contribution of £10k from the Council's 'Small Grants Fund', and officer time that will be spent assisting in the submission of the EAW Grant. The officer costs will be met from existing Waste Management and Cleansing budgets.
11. If successful in their bid, the construction of the proposed slipway will be met from grant funding and there will be no other direct budget implications for the Council of the construction works than the £10k grant commitment.
12. Due to the nature of this beach and the significant tidal action it is envisaged that there will be ongoing maintenance costs to clear the slipway of obstructions on a regular basis after construction. A budget of £5k will be set aside to address this issue as necessary. This will be found from existing Coastal Management budgets.
13. The Grant value (including the Council's contribution) will also have to meet any transaction or legal costs for transfer / lease of any land that may be required. If any rent is to be payable this will be funded from the estimated £5k budget shown above.
Legal Implications (to Include Human Rights Implications)
14. There will be a need to enter into formal lease agreement with the land owners for construction and maintenance of the slipway. Should the slipway be adopted the Council will be liable for ensuring the safety of all users but there would be no greater implications than exist on the Council’s current operational slipways in Sully, Penarth or Barry.
15. The slipway can not be built without Llantwit Major Surf Lifesavers Club firstly obtaining the Consents as stated in paragraph 8.
Crime and Disorder Implications
Equal Opportunities Implications (to include Welsh Language issues)
17. The proposed slipway would be provided for the use of the Llantwit Major Surf Lifesavers Club and Council Slipway Permit users and not for general public access to the foreshore. Appropriate signage will be erected at the proposed slipway to inform general beach users that it is not for general access use.
18. Corporate priority: To work with partners to develop a sustainable community with maximises opportunities for economic growth, social improvement and environmental regeneration and protection.
19. Improvement Objective 3: Promote through partnership working greater co-operations that deliver services in the Vale, thereby improving the quality of life of its citizens.
20. Action R14: Implement a Strategy for Tourism, Marketing and Events to encourage visitors to the Vale.
Policy Framework and Budget
21. This report is a matter for Executive decision by Cabinet.
Consultation (including Ward Member Consultation)
22. The ward Members for Llantwit Major have been consulted on this proposal and are all in agreement.
Relevant Scrutiny Committee
23. Economy and Environment.
Clifford Parish, Operational Manager Waste Management and Cleansing Tel. No: 02920 673220
Head of Planning and Transportation
Accountant, Visible and Building Services
Operational Manager, Highways and Engineering
Operational Manager, Leisure and Tourism
Operational Manager, Legal Services
Group Estates Officer
Group Manager, Highway Structures and Engineering Projects
Rob Quick, Director of Environmental and Economic Regeneration