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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting:  25th June, 2012

 

Report of the Cabinet Member for Business Innovation, Regeneration, Economic Development, Planning and Transportation

 

School Transport - Results of Tendering Exercise and Award of Contracts 

 

Purpose of the Report

1.             To inform Cabinet of the results of a recent tendering exercise in respect of 30 school bus contracts that were due for renewal to commence September 2012.

Recommendations

1.             To approve the award of contracts for the School Bus Services as detailed in the appendix to this report.

2.             To approve the withdrawal of discretionary service P123 Park Crescent to Barry Island Primary School.

3.             If any of the preferred operators for each listed contract decline to accept the contract as offered, the operator offering the next advantageous tender be awarded the contract. 

Reasons for the Recommendations

1.             To ensure ongoing school bus provision from September 2012 which the Council has a statutory obligation to provide.

2.             Withdraw this fare paying discretionary school bus service due to lack of passengers.

3.             To allow the contracts to be awarded to commence September 2012.

Background

2.             The school bus tendering exercise was undertaken to ensure continued operation of 30 school bus routes.

Relevant Issues and Options

3.             Thirty four operators submitted tender returns but not all operators tendered for all contracts.  Analysis of the tender submissions were weighted in line with the criteria reflecting an emphasis on price (70%) and then quality (30%) (vehicle age and whether the vehicles would be equipped with CCTV systems).  As a consequence not all of the contracts are awarded to the company submitting the lowest price.  Certain operators who may be awarded contracts currently do not work for the Vale of Glamorgan, school transport and background checks will need to be undertaken.

4.             Attached in the appendix are summarised details of the tender results with recommendations for the award of contracts.  Contract lengths vary between one and three years dependent on circumstances specific to each contract.  As part of this exercise it is recommended that P123 Park Crescent to Barry Island Primary School be discontinued.  This is a discretionary fare paying service which has experienced dwindling passenger numbers (information supplied by the operator suggested three or four pupils but when checked no-one travelled).       

Resource Implications (Financial and Employment and Climate Change, if appropriate)

5.             The award of contracts as detailed in the appendix to this report can be accommodated within current expenditure and within current budget.  Actual expenditure will be dependent on whether the various operators wish to accept the contracts as offered.

Legal Implications (to Include Human Rights Implications)

6.             The provision of school transport is a statutory obligation under current legislation based on the mileage criteria of three miles for secondary pupils and two miles for primary pupils.  Certain services also cater for fare paying school pupils and these services are registered as local bus services under the terms of the Transport Act 1985.

Crime and Disorder Implications

7.             These services will provide a safe environment for children to travel to and from school.

Equal Opportunities Implications (to include Welsh Language issues)

8.             The provision of a well organised school bus network helps to increase mobility and accessibility.

Corporate/Service Objectives

9.             To provide a reliable, efficient and value for money school bus network.

Policy Framework and Budget

10.        This report is a matter for executive decision by Cabinet.

Consultation (including Ward Member Consultation)

11.        As this report affects all wards, individual members have not been consulted.  The relevant schools and parents will be advised of new service providers before the start of the new academic year.

Relevant Scrutiny Committee

12.        Economy and Environment.

Background Papers

None.

 

Contact Officer

Ceri Edwards, Senior Transportation Officer, Tel. 01446 704760

 

Officers Consulted

Legal - Committee Reports

Finance

Procurement Officer

 

Responsible Officer:

Rob Thomas - Director of Development Services