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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 23rd July, 2012

 

Report of the Cabinet Member for Regeneration, Innovation, Planning and Transportation

 

Barry Regeneration Area Project Development Fund 2012-13

 

Purpose of the Report

1.             To identify budget proposals for approval.

2.             To approve delegated authority to enable the budget to be managed efficiently.

Recommendations

1.             That the budget proposals as set out in paragraph 5 be approved.

2.             That the Director of Finance, ICT and Property or after the 1st August 2012 the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and Director of Development Services be given delegated authority to make additions, deletions or transfers to or from Barry Regeneration Area Project Development Fund 2012-13 as appropriate.

3.             That the Director of Finance, ICT and Property or after the 1st August 2012 the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and Director of Development Services be given delegated authority to approve the use of the unallocated budget as set out in paragraph 6 as appropriate.

4.             That the Director of Finance, ICT and Property or after the 1st August 2012 the Director of Resources in conjunction with the Director of Legal, Public Protection and Housing or after the 1st August 2012 the Head of Legal Services be authorised to negotiate terms and conditions for the appointment of external advisors where required.

5.             That the Director of Legal, Public Protection and Housing or after the 1st August 2012 the Head of Legal Services in conjunction with the Director of Finance, ICT and Property or after the 1st August 2012 the Director of Resources be authorised to prepare, complete and execute the required legal documentation to enable external advisors to be appointed where required.

Reasons for the Recommendations

1.             To enable project preparation work to proceed in 2012-13 and in the case of Barry Docks Station Park and Ride completion of the final account.

2.             To enable the budget to be managed efficiently.

3.             To enable the budget to be managed efficiently.

4.             To enable project preparation work to proceed in 2012-13.

5.             To enable project preparation work to proceed in 2012-13.

Background

3.             The Council has a capital allocation for 2012-13 of £300,000 (Council 7th March 2012, Minute 950), which is used for preparatory work such as feasibility, site investigation and concept design work; project management in keeping with good practice for major projects; and, project match funding to lever in capital funding from the Welsh Government Barry Regeneration Area programme and from other external funding streams.

Relevant Issues and Options

4.             Council (7th March 2012, Minute 950) approved that £4,000 in the Barry Regeneration Area Project Development Fund 2012-13 be allocated to cover the shortfall in the overall total forecast capital cost of the Barry Island Station Footbridge scheme.

5.             It is requested that approval is given to use the remaining capital sum of £296,000 to fund the following budget proposals in 2012-13:

·               Barry Docks Station Park and Ride: £50,000 is required to cover increased contract costs caused by extension of time and demobilisation/remobilisation costs due to Network Rail delays.

·               Project Management Unit: £60,000 is required to fund a dedicated resource to project manage a number of major regeneration projects including, Innovation Quarter (including the Pumphouse which is the subject of a separate report on the agenda for this meeting of Cabinet), Barry Rail Centre/Barry Tourist Railway and Nell's Point Barry Island (which is also the subject of a separate report on the agenda for this meeting of Cabinet).

·               Economic Development Unit: £26,000 is required to fund a dedicated resource to improve policy capacity and assist in the development, delivery and evaluation of regeneration projects and programmes associated with Barry Regeneration Area.

·               Landscape Design Service: £35,000 is required to fund a dedicated design and project management resource to develop and deliver the public realm, public open space and public art elements of both major regeneration projects e.g. Barry Town Centre, Innovation Quarter, Barry Island and community based projects in Castleland Renewal Area and the Communities First areas.

6.             The budget proposals identified in paragraph 5 amount to a total expenditure of £171,000.  Barry Regeneration Area is the subject of a separate report on the agenda for this meeting of Cabinet.  That report highlights the use of the remaining funding available in 2013-14 and decisions related to how the money will be invested as a key issue.  That report also highlights the importance of working constructively with the Welsh Government policy review of regeneration to achieving the best future investment strategy for Barry beyond 2013-14.  It is therefore considered prudent for the unallocated £125,000 be held in abeyance as a contingency and the Director of Finance, ICT and Property or after the 1st August 2012 the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and Director of Development Services be given delegated authority to approve the use of the unallocated budget as appropriate and to make additions, deletions or transfers to or from Barry Regeneration Area Project Development Fund 2012-13 as appropriate.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

7.             Procurement will be undertaken in accordance with the Council's Procurement Guidance and Financial Regulations as appropriate.

Legal Implications (to Include Human Rights Implications)

8.             The procurement process involves the use of standard terms and conditions agreed with Legal and will serve as a basis for contractual agreements with third party suppliers.

9.             Where bids for external funding have been successful it will be necessary to ensure that all conditions attached to the external funding offer are complied with and to notify the funding provider of any variations.

Crime and Disorder Implications

10.        Consideration of the crime and disorder implications, where applicable, will be commensurate with the feasibility, design and implementation of the project.

Equal Opportunities Implications (to include Welsh Language issues)

11.        Consideration of the equal opportunity implications, where applicable, will be commensurate with the feasibility, design and implementation of the project.

Corporate/Service Objectives

12.        Investment in the Barry Regeneration Area contributes to a significant number of corporate priorities, objectives and actions due to the cross-cutting nature of the regeneration process and the role that the public, private and voluntary sectors play in delivering regeneration in practice.

Policy Framework and Budget

13.        This report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

14.        The actions and activities identified in this report contribute to a significant number of priorities, objectives and actions in the Corporate Plan 2010-2014.  Consultation with Ward Members and third parties will be commensurate with the feasibility, design and implementation requirements of the project.

Relevant Scrutiny Committee

15.        Economy and Environment.

Background Papers

None.

 

Contact Officer

Dave Williams, Principal Regeneration Officer

Tel: 01446 704753

 

Officers Consulted

Operational Manager Countryside and Economic Projects

Major Project Managers

Principal Landscape Architect

Principal Accountant

CommitteeReports@valeofglamorgan.gov.uk

 

Responsible Officer:

Rob Thomas, Director of Development Services

 

 

 

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