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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 23rd July, 2012

Report of the Cabinet Member for Environment and Visible Services

 

Civil Parking Enforcement - Progress

 

Purpose of the Report

1.             To advise Members of the progress being made towards obtaining Civil Parking Enforcement (CPE) powers.

Recommendations

1.             That Members note the contents of the report.

2.             That a further progress report be presented to Members in September 2012.

Reasons for the Recommendations

1.             For information. 

2.             To advise on the position of the Project at this time and also to consider the outcome of an independent study into the possibility of bringing the implementation date for CPE forward.

Background

2.             A report was presented to Cabinet on 29th February 2012 (Minute C1642 refers) entitled 'Civil Parking Enforcement Progress'.  This report advised Members of the progress being made towards obtaining powers from the Welsh Government to take on Civil Parking Enforcement within the Vale of Glamorgan.  Cabinet resolved the following:

(1)

That the contents of the report be noted.

 

(2)

That the joint service provision of Civil Parking Enforcement with Bridgend County Borough Council be approved.

 

(3)

That the detail of the apportionment of costs and income and the appointment of a back office service provider be reported to Cabinet for approval.

 

(4)

That a further progress report be presented to Cabinet by the end of June 2012.

 

Relevant Issues and Options

3.             It was reported to Cabinet on 29th February 2012 that it was intended that the Council will obtain CPE powers by April 2013.

4.             The Leader and the Cabinet Member for the Environment and Visible Services have requested that officers give urgent consideration to obtaining the necessary powers sooner.  Therefore, the joint Board for this project have commissioned the Councils' Audit service to undertake a study to establish if any reduction in the implementation timescale is possible.  A further report will be presented to Cabinet immediately after the recess advising of the outcome of this study.

5.             A description of the progress to date of this joint project is detailed below:

Review of Traffic Regulation Orders, Signs and Lines

 

6.             Alpha Parking have undertaken a review of existing traffic regulation orders (TROs), signs and lines.  Following an in-house check on the data received, some survey work has had to be reviewed.  It is anticipated that this element of the project will be concluded by mid-July 2012.

7.             Any discrepancies between the TROs, signs and lines will have to be addressed prior to any submission to WG as part of the application to take on Civil Parking Enforcement powers. 

Production of Map-based Schedules

 

8.             It had previously been decided that the details of TRO schedules would be presented in a map format.  As part of their commission, Alpha Parking have populated ParkMap (computer software programme) with details of the TROs following their review of the signs and lines.  This task should be concluded by mid-July 2012.

Civil Enforcement Area Application

 

9.             A draft application was sent to WG on 16th February 2012.  A copy of this document is attached at Appendix 'A' for reference.  The draft application will be developed over the next few months in consultation with WG and a formal application will be made in due course. 

10.        The following specific issues have been determined or are being progressed:

·               The proposed number and deployment of Civil Enforcement Officers (CEOs):

There are to be 15 CEOs to be employed by Bridgend County Borough Council (BCBC) in the first instance and these will be deployed between both local authority areas.  These numbers will be reviewed after the operation has had time to bed in.  In addition, one manager and 2 supervisors will be appointed to deliver CPE locally.

·               The proposed extent of the training of CEOs:  The training requirements will be determined and a Procedures Manual will be produced.

·               Uniforms and Equipment:  Decisions on the uniforms and equipment to be provided will be determined in due course.

·               Methods of Payment:  All methods of payment are being considered.

·               Publicity Programme:  The publicity programme and communications strategy are being developed with assistance from representatives from the Communications Departments of both Councils.

·               Consultation:  Formal consultation with the statutory consultees was undertaken on 5th April 2012 with supportive responses having been received to date.  Summary list of consultees and outstanding returns is included within the draft application as attached.

·               Office Accommodation:  Appropriate accommodation will need to be identified.

·               Back-Office Provision:  It has been determined that Denbighshire County Council will provide the back-office support through their Wales Penalty Processing Partnership (WP3) arrangements. 

Joint Service Provision

 

11.        The joint project team, comprising officers from both the Vale of Glamorgan Council and BCBC, continues to meet regularly.  Miles Punter, the Council's Director of Visible Services and Housing has recently stood down from the Chair of the Project Board owing to his recent new appointment and the Board is now Chaired by Andrew Loosemore, Operational Manager for Highways and Engineering.  Chris Howell, Head of Street Scene from BCBC also attends the Board meetings along with Gary Owen, Client and Business Team Leader (BCBC), who is Project Manager with day-to-day responsibilities for planning and management of the project throughout all its stages.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

12.        Cabinet approved that up to £300,000 be made available from Visible Services Reserves to progress the CPE application.  Costs to date are approximately £110,360 and comprise the following:

Technical salaries:

£40,000 (current estimate)

 

Buchannan Software:

£20,380 (current estimate)

 

Alpha Parking:

£50,000 (current estimate)

 

13.        The management of the CPE application process is being undertaken by the Council's Highway Projects and Traffic Management Group, Highways and Engineering. 

14.        There are no Climate Change Implications with regard to this report.

Legal Implications (to Include Human Rights Implications)

15.        The Road Traffic Regulation Act 1984 allows highway authorities to make and vary Orders to regulate the movement of vehicular traffic and to improve the amenities of an area.

16.        There are no Human Rights Implications with regard to this report.

Crime and Disorder Implications

17.        The proposal to take on CPE responsibilities will improve highway safety and the management of the highway network and will reduce the potential for incidents of disorder.

Equal Opportunities Implications (to include Welsh Language issues)

18.        The proposals will benefit all sections of the community by improving highway safety and reducing congestion.

19.        Traffic signs, parking tickets and all associated documentation related to CPE will adhere to the requirements of the Council's Welsh Language Scheme.

Corporate/Service Objectives

20.        To maintain and develop a safe and effective highway.

Policy Framework and Budget

21.        This is a matter is within the Policy Framework and Budget.

Consultation (including Ward Member Consultation)

22.        No Ward Member consultation has been undertaken with regards to this report as the proposals will affect all areas within the Vale of Glamorgan.

Relevant Scrutiny Committee

23.        Economy and Environment.

Background Papers

None.

 

Contact Officer

Paul Gay - Group Engineer (Highway Projects and Traffic Management)

Tel. No. 02920 673086

 

Officers Consulted

Operational Manager Legal Services

Accountant, Building and Visible Services

 

Responsible Officer:

Miles Punter, Director of Visible Services and Housing