Agenda Item No
The Vale of Glamorgan Council
Cabinet Meeting: 15th October, 2012
Report of the Cabinet Member for Leisure, Parks, Culture and Sports Development
Redundant Changing Room Building, Penarth Athletic Field
Purpose of the Report
1. To request Cabinet's authority to advertise and to Lease the redundant changing rooms at Penarth Athletic Field to the highest bidder, via the informal tender process, for a term of 25 years.
1. That delegated authority be granted to the Director of Resources in consultation with the Director of Visible Services and Housing and the Cabinet Member for Leisure, Parks, Culture and Sports Development to advertise the redundant changing rooms on an informal tender basis and then proceed with the lease of the property to the highest suitable bidder.
2. That the Head of Legal Services be authorised to complete all the necessary documentation to complete the lease.
Reasons for the Recommendations
1. To ensure that the property is advertised as vacant and to ensure best value and the achievement of a sustainable future use.
2. In order to complete the lease.
2. The redundant changing rooms are situated immediately adjacent to the main Penarth Athletic Clubhouse. The building is in a state of disrepair and there are potential structural problems with the flat concrete roof. The location of the building is shown on the attached plans at Appendix A and B.
3. Due to the condition of the building, use as changing rooms ceased in or around 1990 and since that time it has been used for storage.
4. Due to the costs of refurbishment and modern facilities elsewhere in the ground it is considered unlikely that the Parks and Grounds Maintenance Division will restore the changing room due to cost.
5. Officers have received confirmation of interest in these old changing rooms from a member of the public who wishes to use the building for a meeting venue for the local community.
6. In order to obtain best consideration for this buildings future use it will however be necessary to advertise the building as redundant. This will allow the current interest registered to be considered along with any other potential interest.
Relevant Issues and Options
7. The tender process will require interested parties to put forward sustainable proposals to take on a 25 year full repairing and insuring lease for the building. They will be asked for confirmation of their intended use of the property and proposed rental bid. The highest bidder will be responsible for obtaining all necessary consents for the use intended.
Resource Implications (Financial and Employment)
8. The granting of a 25 year lease on a full repairing and insuring basis for a specific use will transfer the repair liability of the building from the Council and require that the building is put into good repair.
9. Estates and Legal Officers costs will be incurred as a result of the disposal process.
10. The proposed lessee will be responsible for all refurbishment costs, services, fees planning permissions, ongoing maintenance costs and service costs.
Sustainability and Climate Change Implications
11. It is possible that the building could be used for an amenity purpose that compliments the existing recreational uses of the Penarth Athletic Field. This could increase users to the area and in turn assist the local economy.
Legal Implications (to Include Human Rights Implications)
12. Legal Officers will provide advise during the disposal process to ensure that all statutory obligations are met and the Council's interests are protected adequately.
13. The Council has a statutory duty pursuant to s123 of the Local Government Act 1972 to secure the best consideration that can reasonably be expected to be obtained upon the disposal of property assets. For the purposes of the Act, the 25 year lease proposed, is classed as a disposal.
Crime and Disorder Implications
14. As the building is vacant there is a greater chance of attracting vandals, graffiti and illegal occupiers of the property. This will reduce if occupied..
Equal Opportunities Implications (to include Welsh Language issues)
15. The availability of this property will be openly advertised in accordance with the requirements of the Local Government Act 1972.
16. The Corporate Priority and service aim is “To achieve a quality of the environment through the promotion and use of sustainable practices and by making the best use of current and future resources”.
17. The Service Objective is “To provide, manage and maintain Parks, open spaces and play areas”.
18. The provision of an agreement will improve the working with the Community, Stakeholders and the Voluntary Sector.
Policy Framework and Budget
19. This is a matter for Executive decision by Cabinet.
Consultation (including Ward Member Consultation)
20. The local Members have been consulted and have raised no concerns with the proposal.
Relevant Scrutiny Committee
21. Economy and Environment.
Phil Beaman, Operational Manager Parks and Grounds Maintenance
Tel. No: 01446 709543
Operational Manager, Legal Services
Accountant, Building and Visible Services
Miles Punter, Director of Visible Services and Housing