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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet 19 November 2012

 

Report of the Leader 

 

Corporate Plan 2013 -17 - Consultation Draft

 

Purpose of the Report

1.         To seek Cabinet endorsement of the draft Corporate Plan 2013-17 for consultation.

Recommendations

1.         That Cabinet approves the draft plan and timetable and proposals for consultation.

2.         That the report be referred to all relevant Scrutiny Committees for their comments.

Reasons for the Recommendations

1.         To ensure the Council has an effective and up to date Corporate Pan which reflects the work being undertaken across the Council to improve the quality of life in the Vale of Glamorgan.

2.         To allow for Scrutiny of the proposals.

Background

2.         The current Corporate Plan was approved in 2010 and reviewed and updated in December 2011 to take account of the revised Community Strategy for 2011-2021.  It sets out a vision for the Council up to 2014 and is structured around seven corporate priorities.   At the time of the review a commitment was given for a more comprehensive review and consultation in 2012

3.         The draft Corporate Plan (Appendix I) sets out how the Council will deliver the aims of the Community Strategy and provides a focus for the Council's approach to corporate governance and community leadership.  The Council's Medium Term Financial Plan outlines how the Corporate Plan is to be funded.  It is vital that these plans are aligned and reflect the priorities for the Vale.

4.         On the 30th July 2012 Cabinet approved a review of the Corporate Plan and a timetable for its development.  

Relevant Issues and Options

5.         A review of the Corporate Plan began in August and is being undertaken in parallel with the budget review.  This will ensure that the Corporate Plan accurately conveys Council priorities and that budget proposals are developed in line with an up to date Corporate Plan.

6.         Workshops were held with Cabinet members and officers to develop the priorities and objectives in the draft plan.  Following these workshops work has been undertaken through the Corporate Management Team to produce a draft plan for consultation ensuring that it is aligned to the Community Strategy 2011-21, Improvement Objectives, the Outcome Agreement and reflects the results of the Public Opinion Survey 2011/12.

Links to the Community Strategy

7.         It is important that the priorities in the draft plan are consistent with the priority outcomes in the Community Strategy, which is an integrated partnership strategy.  Welsh Government have issued the final guidance on integrating partnerships and plans 'Shared Purpose - Shared Delivery', which states that the LSB should ensure that  'agreed priorities are reflected in individual organisations' corporate plans' and that 'the commitments of individual service providers should be included within their own corporate plans.' 

8.         The Community Strategy sets out how through working with our partners we will deliver agreed priority outcomes.  This plan takes the Community Strategy as a starting point to ensure that we are delivering our commitments in the Community Strategy and the priorities that the Council must take forward. An exercise has been undertaken to ensure that relevant commitments in the Community Strategy are reflected in the objectives in the draft Plan.  Detailed activities will be included in Service and Team Plans.

Links to Service Planning

9.         The Corporate Plan provides a foundation for the annual Service Plans and the annual Improvement Objectives.  The Plan is structured around eight priority outcomes which are carried forward into Service Plans to ensure consistency and focus.  Within the Corporate Plan a number of objectives are listed under each of the eight priority outcomes and these will be included in relevant Service Plans and provide the basis for the development of key actions to ensure these objectives are delivered.

10.      For every objective in the Corporate Plan there will be at least one action in one Service Plan. Some objectives have a broader scope, for example improving consultation or delivery of the carbon management plan and therefore a number of different actions will be included in a number of Service Plans reflecting the range of activity that will be undertaken to deliver these objectives. 

Monitoring Arrangements

11.      The Council already has in place comprehensive performance management arrangements with regular reports to Members and senior managers.  All Scrutiny Committees receive regular reports on progress in delivering Service Plans and performance indicators and this will continue. 

12.      Many of the objectives included in the Corporate Plan will be delivered over a number of years. The actions included in the Service Plans will set out year on year the activities that will be undertaken to achieve these objectives and monitoring of the actions will provide the foundations for an annual progress report on the Corporate Plan which will detail the outcomes achieved.

 

Consultation

13.      The Council will be consulting residents on both its draft Corporate Plan and its budget review process. As both of these will focus on similar issues a combined consultation is being planned.  A brief summary of the Corporate Plan will be compiled and presented to residents. The summary as well as the full draft document will be made available online and in paper format on request in both English and Welsh. The Council will then invite comments from residents on its aspirations for the future. Comments on the summary will be stimulated with a small number of open questions and respondents will be able to submit their comments online, in writing and via the contact centre.

14.      The consultation will be widely promoted primarily via the local press and the internet – using the Council website, e-news and social media accounts. All members of the LSB citizens’ panel will be invited to respond and information will also be circulated to local stakeholders. The Corporate Consultation Officer will also be available to visit local consultative forums – such as the Older People’s Forum – to facilitate an open discussion. Beginning in November the Council will be promoting a series of consultations as a result of the increased focus on consultation and public engagement under the new administration and the Corporate Plan will be included in this programme.

Timetable

15.      The timetable for consultation and approval for the Corporate Plan is detailed below.

 

19th November 2012

Cabinet and start of consultation

Consultation; 19th November – 31st December 2012

Launch on website with on line questionnaire and circulate to stakeholders and Vale Viewpoint (Citizens Panel)

 

3rd – 11th December Scrutiny Committees

 

13th December Local Service Board

 

Attendance at forums e.g. older people/youth forum as appropriate

January 2013

Consideration of consultation feedback and revisions

January 2013

Scrutiny Committee (Corporate Resources) to consider revised plan

18th February 2013

Cabinet to approve Corporate Plan

6th March 2013

Council to approve Corporate Plan

 

Resource Implications (Financial and Employment)

16.      It is essential that the corporate plan is sustainable in financial terms and that the corporate planning process matches the financial planning process though the medium term financial plan and annual budgets.  All actions included in the plan will need to have resources already committed to their achievement or the likely prospect of such resources being made available in the plan period to achieve the council's corporate priorities.  Future reviews of the plan will need to take account of available resources.

Sustainability and Climate Change Implications

17.      The introductory section of the draft Corporate Plan emphasises the Council's commitment to promote sustainable development. The Community Leadership section includes a specific objective on sustainability and objectives throughout the plan, most notably in the Regeneration and Environment sections demonstrate how we will promote sustainability.  However the many different aspects of sustainability (environment, economy, strong, healthy and just society and good governance) are covered within the plan. The implications of climate change are also reflected in the plan for example through objectives relating to sustainability, flood management and carbon management.

Legal Implications (to Include Human Rights Implications)

18.      There are no legal implication directly arising from the content of this report.

Crime and Disorder Implications

19.      None directly although community and public safety is a priority in the draft plan.

Equal Opportunities Implications (to include Welsh Language issues)

20.      The draft Corporate Plan will be published bi-lingually and has due regard to the Council's Strategic Equality Plan.  An Equalities Impact Assessment of the Plan will also be undertaken.

Corporate/Service Objectives

21.      The Corporate Plan sets out the Council's corporate objectives and will need to be consistent with the Council's Improvement Objectives.  Service Plans will need to reflect the new Corporate Plan

Policy Framework and Budget

22.      The Corporate Plan will need to be approved by Council.

Consultation (including Ward Member Consultation)

23.      The Corporate Plan is relevant to all wards, individual member consultation is therefore not appropriate.  Consultation will be undertaken with Members, stakeholders and the public and all scrutiny committees will be consulted.

Relevant Scrutiny Committee

24.      It is proposed that the draft plan will be considered by all scrutiny committees in December as part of the consultation process.  Following the consultation the revised plan will be considered by Scrutiny Committee (Corporate Resources) in January prior to Cabinet approval.

Background Papers

Vale of Glamorgan Council Corporate Plan 2010-14 (Revised December 2011)

Vale of Glamorgan Community Strategy 2011-21

Shared Purpose - Shared Delivery; Guidance on integrating partnerships and plans - Welsh Government June 2012

Public Opinion Survey 2011/12

Outcome Agreement 2011-13

Improvement Objectives 2012/13

 

Contact Officer

Huw Isaac - Head of Performance and Development

 

Officers Consulted

Corporate Management Team

 

Responsible Officer:

Responsible Officer: Huw Isaac - Head of Performance and Development

 

 

 

 

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