Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 4th March, 2013


Report of the Cabinet Member for Leisure, Parks, Culture and Sports Development


Cogan Coronation AFC - Stand and dug outs


Purpose of the Report

1.         To seek the approval of Cabinet to permit Cogan Coronation AFC to erect a stand and dugouts adjacent to pitch No. 1 at the Cogan Recreation Ground, Penarth and to grant retrospective approval for the location of a shipping container already at the site.


1.         That the land at Cogan Recreation Ground required for the installation of a stand and dugouts, be advertised for disposal by the Council under Section 123(2A) Local Government Act 1972.

2.         That subject to no objections being received, the relevant land be leased to Cogan Coronation AFC at a peppercorn rent for a period of 10 years under terms and conditions to be agreed by the Managing Director in consultation with the Head of Legal Services and the Director of Visible Services & Housing.

3.         That Cogan Coronation AFC fund all relevant planning permissions, building control applications and all other costs.

4.         That subject to the appropriate planning permission being obtained all facilities be manufactured and installed to the satisfaction of the Director of Visible Services & Housing and at no cost to this Council.

5.         That the Head of Legal Services be authorised to execute the new lease on behalf of the Council and any other documents that may be required in connection with the project.

Reasons for the Recommendations

1.         To comply with the Local Government Act 1972.

2.         To improve partnership working with the voluntary sector and to ensure that Clubs are supported in playing a higher standard of local football.

3.         To ensure that there is no cost to the authority.

4.         To ensure that the facilities are manufactured and installed to an appropriate standard.

5.         To secure the completion of the new lease


2.         It was previously resolved by Cabinet (Minute No. C974 2004 refers) that Cogan Coronation AFC be permitted to install fencing and barriers around pitch No.1 at Cogan Recreation Ground.

3.         As with the fencing and barriers, it is a condition of the South Wales Football Association Senior League and the South Wales Amateur League that when clubs in the League have a higher standard provision a range of additional facilities are required.

4.         Cogan Coronation AFC would apply for all relevant planning permissions and building control approvals at their cost.  A similar arrangement to this has previously been agreed at Windmill Lane Playing Fields, Llantwit Major.

Relevant Issues and Options

5.         Cogan Coronation AFC require additional facilities to those already agreed to progress through the Welsh League system.  They also require a guarantee of tenure of at least 10 years in order to balance their investment; and to provide greater external grant funding opportunities for the future.

6.         The requirements involve providing under-cover seating for up to 160 spectators and dug outs for the team officials from both sides.  In addition the club wish to regularise the permission for a storage container which is already located on the site.

7.         Detailed plans of the club's proposals are shown at Appendix A.  It should be noted that all the new facilities shown will be within the existing palisade fence line.

8.         Appendix B indicates the land to be leased which forms part of the footprint of the new facilities.

Resource Implications (Financial and Employment)

9.         Work to prepare the lease will utilise resources from Parks & Grounds Maintenance, Estates and the Legal Sections. The administration cost involved in the granting of permission for the installation of these additional facilities, including the costs of advertising the loss of open space will be met from within the existing resources of the Parks and Grounds Maintenance Division. The club will meet all other costs associated with the proposals.

Sustainability and Climate Change Implications

10.      Local sport reduces the need to travel reducing the carbon footprint.  The provision of higher league football can also generate increased local interest, assisting in the promotion and playing of sport particularly at youth level.

Legal Implications (to Include Human Rights Implications)

11.      In order for the Council to grant permission for such facilities, the Authority will need to temporarily dispose of public open space and, therefore, the land that will form the footprints will require advertisement under Section 123(2A) Local Government Act 1972.  The facilities will also require planning permission and be subject to building control regulations.

12.      It is proposed that the lease terms and conditions be agreed by the Managing Director in consultation with Visible Services and Housing and that the Club be required to hold third party liability insurance to a minimum value of £5,000,000.

Crime and Disorder Implications

13.      The lease agreement should assist in reducing crime in the area by providing security of the premises.

14.      The local football clubs attract large numbers of youths to play football through their team and club structure. The encouragement and engagement of these youths can reduce anti-social behaviour in the area.

Equal Opportunities Implications (to include Welsh Language issues)

15.      None.

Corporate/Service Objectives

16.      The Corporate Priority and service aim is “To achieve a quality of the environment through the promotion and use of sustainable practices and by making the best use of current and future resources”.

17.      The Service Objective is “To provide, manage and maintain Parks, open spaces and play areas”.

18.      The provision of an agreement will improve the working with the Community, Stakeholders and the Voluntary Sector.

Policy Framework and Budget

19.      This report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

20.      The local Members have been consulted and have indicated no objections to the proposals.

Relevant Scrutiny Committee

21.      Economy and Environment.

Background Papers


Contact Officer

Phil Beaman, Operational Manager Parks and Grounds Maintenance Tel. No. 01446 709543


Officers Consulted

Group Estates Officer

Operational Manager Legal Services

Accountant, Visible and Building Services


Responsible Officer:

Miles Punter - Director of Visible Services and Housing