Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 18th March 2013


Report of the Cabinet Member for Adult Services


Providing Domiciliary Services within the new Extra Care Facility


Purpose of the Report

1.             To seek authority to tender for the contract relating to the provision of care and support in the Council's Extra Care Housing facility.


It is recommended


1.             That Cabinet authorises the Director of Social Services and the Managing Director, in consultation with the Cabinet Member for Adult Services and the Leader to commence tendering procedures for the services outlined in this report.

2.             That delegated authority be given to the Director of Social Services in consultation with the Cabinet Member for Adult Services and the Leader to accept and award tenders for this service.

Reasons for the Recommendations

1. & 2. To ensure that the Council provides care and support services in a cost effective

           way and meets the assessed needs of service users.



2.             The first Extra Care facility for older people in the Vale of Glamorgan is being built in Barry by Hafod Community Care.  It will comprise a 40-unit building with provision for a mixture of one bedroom and two- bedroom accommodation.

3.             Extra Care housing schemes are similar to sheltered accommodation but offer additional facilities and flexible care and support.  This allows people to live in their own homes and maintain independence in a safe and secure environment, with on-site support specifically tailored to meet individual needs.

4.             This form of accommodation is a popular choice among older people living in such schemes for a range of reasons including :

·               the increased capacity for maintaining independence within a home which is their own;

·               a physical environment which is specifically designed to meet the needs of older people;

·               the comprehensive on-site support; and

·               greater opportunities for social interaction.

Relevant Issues and Options

5.             The support within the new facility will be provided, in part, through domiciliary care packages which are flexible and able to adapt quickly to people's fluctuating needs.  Work is ongoing to determine the number of care hours that will be required to support the tenants within the scheme.  It is envisaged that there will be a block contract for a set number of hours with flexibility to access additional hours when required.

6.             The contract for the care and support service in the Extra Care Facility will have to be in place by the time the facility opens in April 2014.  The Council's Contract Standing Orders require that contracts with an estimated value of £100,000 or higher should be subject to an appropriate procurement process that ensures value for money, complies with legislation governing the spending of public money and protects individuals from undue criticism or allegation of wrongdoing.  Within this framework, there would be scope to consider how the Council might encourage a wide range of potential providers to come forward, including those which can be classified as social enterprises.

Resource Implications (Financial and Employment)

7.             This service will be funded from within the Social Services budget.  Developing the scheme will enable the service to continue to support people in the community and reduce the use of more costly forms of support for those in greatest need.

8.             Like other Council services, the Social Services Directorate continues to operate within a very challenging financial climate, with year-on-year savings to be made on its revenue budget.  Progress made against this requirement is being managed through the Social Services Budget Programme Board.  As part of the actions identified within the budget programme, the Directorate has identified savings of £75,000 a year to be found through the development of the Extra Care scheme.

9.             The process of tendering the service will be undertaken by staff within the Directorate, making appropriate use of corporate expertise and processes in areas such as procurement, finance and HR.

Sustainability and Climate Change Implications

10.        There are no sustainability or climate change implications arising from this report.

Legal Implications (to Include Human Rights Implications)

11.        The current review of all working arrangements between the Council and other agencies will ensure that every service will be provided through a robust contract that fully reflects the responsibilities of the Council and the provider.

Crime and Disorder Implications

12.        There are no crime and disorder implications as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

13.        All tendering processes will be open to organisations from the independent, third and social enterprise sectors.

Corporate/Service Objectives

14.        Key objectives of the Council addressed by this report are:

·               "To make the Vale a safe and healthy place in which individuals, children and families can live their lives to the full";

·               "To manage the Council's workforce, money and assets efficiently and effectively in order to maximise its ability to achieve its service aims".

Policy Framework and Budget

15.        This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

16.        Service users and representative organisations will be included as appropriate as part of the procurement process and in future service reviews.

Relevant Scrutiny Committee

17.        Social Care and Health

Background Papers



Contact Officer

Carys Lord, Head of Business Management and Innovation


Officers Consulted

Corporate Management Team


Responsible Officers:

Philip Evans, Director of Social Services