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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 8th April, 2013

 

Report of the Cabinet Member for Leisure, Parks, Culture and Sports Development

Jenner Park - The Intersensory Club, Adaptive Cycle Initiative

 

Purpose of the Report

1.         To seek the approval of Cabinet to permit the Intersensory Club to run an Adaptive Cycle Club at Jenner Park, including the placement of a storage container for the adaptive cycles.

Recommendations

1.         That the Intersensory Club are granted a licence at a peppercorn rent to run an Adaptive Cycle Club at Jenner Park and the Club is permitted to site a storage container at the site on terms and conditions to be agreed by the Managing Director in consultation with the Head of Legal Services and the Director of Visible Services & Housing.  The times and dates of use to be agreed with the Operational Manager for Parks and Open Spaces.

2.         That the Intersensory Club fund all relevant planning permissions, building control applications and all other costs associated with the club and siting of the storage container.

3.         That subject to the appropriate planning permission being granted the storage container is sited to the satisfaction of the Director of Visible Services & Housing and at no cost to this Council.

4.         That the Head of Legal Services be authorised to prepare and execute the licence with the Intersensory Club on behalf of the Council and any other documents that may be required in connection with the project.

Reasons for the Recommendations

1.         To improve partnership working with the voluntary sector and to ensure that the club is supported in developing the adaptive cycle club in compliance with the Local Government Act 1972 and on dates and times that do no impact on existing users of Jenner Park.

2.         To ensure compliance with all relevant legislation at no cost to the Council.

3.         To ensure that the storage container is of an appropriate standard and is correctly sited at no cost to the authority.

4.         To secure appropriate completion of the licence.

Background

5.         The Intersensory Club (Registered Charity No. 1121799) have acquired funding to purchase adaptive bicycles that can be used by disabled people so they can experience cycling.  The Intersensory Club already have 12 adaptive bikes that are ready for use.  The nearest similar centre for residents in the Vale of Glamorgan is Pedal Power in Cardiff.  A centre in Barry would improve cycling access for Vale residents.

Relevant Issues and Options

6.         The bikes have been adapted for different impairment groups so a wide range of residents will be able to use the service.  The bikes will be available for the public to hire for a nominal fee (£3 per hour for an adult and £2 per hour for a junior).  This money will contribute towards the maintenance of the bikes, as the club is to be set up as a non-profit organisation.

7.         The Intersensory Club plan to provide suitable bikes for adults and children which further widens the numbers of people who will be able to access cycling.  In order to ensure maximum usage of the bikes the Club will forge links with schools, day centres, individuals, and disability organisations who could all benefit from this provision.

8.         There will be a system for pre-booking access to the bikes. It is anticipated that the club will provide cycle opportunities 2 days a week in a pilot project.  This will hopefully be progressed to 3 days if the pilot sessions prove successful and there is sufficient capacity at Jenner Park to meet this demand.  The sessions will run from 12pm – 4pm each day.  The club will aim to run from March – September with a rest period during the winter months as the weather may not be suitable. 

9.         This club will be run by volunteers. Links will be made with various organisations including the Communities First Cycling Project at Iolo Park and the Vale Volunteering Bureau, to source suitable volunteers.  This club is also aiming to be inclusive so if a parent, sibling or friend of the disabled person wished to bring along their own bike to cycle alongside, then this would be welcomed.

10.      It is proposed that the bikes be stored at Jenner Park in a secure storage container, which will be accessed by the volunteers running the club. In order to ensure ease of access for the participants using the bikes, the most appropriate place to store the container is in Jenner Park.  The successful running of this cycle club will therefore depend on there being a storage container within the stadium.

11.      This project is supported by the Disability Sport Wales Development Officer and the Senior Health Promotion Specialist, Cardiff and Vale Public Health Team.  

Resource Implications (Financial and Employment)

12.      The work on the licence for the proposal will utilise resources from Parks & Grounds Maintenance, Estates and the Legal Sections.  The administration cost involved in the granting of permission for the installation of the storage container will be met from within the existing resources of the Parks and Grounds Maintenance Division.  The club will meet all other costs associated with the provision of these facilities.  Staff of the Parks and Grounds Maintenance Division will need to open Jenner Park to give access to the Intersensory Club and its users when it has not been opened for other users.  This will be undertaken by existing staff that are responsible for the maintenance of the ground, and therefore this will be at minimum cost.

Sustainability and Climate Change Implications

13.      Local sport reduces the need to travel reducing the carbon footprint.

Legal Implications (to Include Human Rights Implications)

14.      The terms and conditions of the licence will need to be agreed and given effect in the new licence.

15.      The facilities may also require planning permission and be subject to building control regulations.

16.      It is proposed that the licence contain a clause that the insurance liability must be a minimum of £5,000,000.

Crime and Disorder Implications

17.      By increasing the use of the stadium the licence agreement will serve to reduce crime in the area and provide security of the premises.

Equal Opportunities Implications (to include Welsh Language issues)

18.      The Vale of Glamorgan as an authority has 14,914 people who are classed as disabled that could potentially use the Cycle Club.  These figures do not include under 16’s which again is a large target audience that the club could cater for and provide a good level of physical activity. 

Corporate/Service Objectives

19.      Environment - Outcome:-  Current and future generations of Vale residents and visitors enjoy the built and natural environments of the Vale of Glamorgan and actively protect and promote them.

20.      Health Social Care and Wellbeing - Outcome:-  Citizens of the Vale of Glamorgan are healthy and have equality of outcomes and, through appropriate support and safeguards, the most vulnerable members of our community maximise their life opportunities.

Policy Framework and Budget

21.      This report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

22.      The local Members of the ward and the adjoining wards have been consulted.

23.      Councillor Ian Johnson commented

'I am in full support of this scheme, subject to the following qualifications.

(1)          That the additional usage will be timetabled to have as little disruption as possible upon any other organisations which use the facility during the daytime in the Summer months 

(2)          That the cycles to be used will not have any substantial negative effect upon the running track surface, other than the expected wear & tear, and

(3)          That the additional usage and user expectations are taken into consideration by the Council when planning the upgrading of the Jenner Park running track.

This appears a very worthwhile scheme and I hope that it is successful.'

24.      Councillor R Bertin

"My comments are as follows:

I fully support the recommendations with the proviso that the club itself meets all costs and licensing requirements.

I personally think that it is a good idea and look forward to seeing the club in action.

Can a visit be made by interested members once the club is up and running?"

25.      Councillor C Curtis commented:

"I welcome this report and initiative".

26.      Due regard will be given to these comments in the drafting of the licence and the management of the scheme.

Relevant Scrutiny Committee

27.      Economy and Environment.

Background Papers

Letter from Anne Phillips - Senior Health Promotion Specialist. Cardiff and Vale Public Health Team.

 

Adaptive Cycle Club Project Overview

 

Contact Officer

Phil Beaman, Operational Manager Parks and Grounds Maintenance:

Tel. No. 01446 709543

 

Officers Consulted

Group Estates Officer

Operational Manager Legal Services

Accountant, Visible and Building Services

Disability Sport Wales Development Officer

 

Responsible Officer:

Miles Punter, Director of Visible Services and Housing

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