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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 22 April, 2013

 

Report of the Cabinet Member for Leisure, Parks, Culture and Sports Development

 

Jenner Park - Primary and Secondary Users - Football, 2013/2014

 

Purpose of the Report

1.         To agree the appointment of primary and secondary users for the playing of football at Jenner Park for the 2013/2014 season. 

Recommendations

1.         That Cabinet agree to the appointment of Barry Town FC Supporters Club, as primary user, and Rhoose FC, as secondary user for the playing of football at Jenner Park for the 2013/2014 season, at a minimum rate of £280 per match.

2.         That delegated authority be given to the Director of Visible Services and Housing and the Head of Legal Services, in consultation with the Cabinet Member for Leisure, Parks, Culture and Sports Development to determine the terms and conditions of the user agreements.

3.         That Cabinet be provided with a further report prior to the end of this financial year detailing the most appropriate arrangements to ensure both value for money, and the provision of higher league football at Jenner Park for the 2014 / 2015 season and beyond.

Reasons for the Recommendations

1 - 2.

To ensure that appropriate arrangements are in place to secure the playing of higher league football at Jenner Park for the 2013/2014 season.

3.

To determine the most appropriate future arrangements for allocating the football pitch at Jenner Park.

Background

2.         Since 2006 there has been an annual bidding process for primary users for the playing of football at Jenner Park, with local football clubs invited to submit bids on a season by season basis with a value in excess of £270. 

3.         This process has continued year on year with no more than two teams bidding with values in the region of £270, and on occasions, less. 

4.         For the 2012 / 2013 season there were no acceptable bids received and as a consequence delegated powers were granted to the Director of Environmental and Economic Regeneration, in consultation with the Cabinet Member for Leisure, Parks, Culture and Sports Development, to negotiate primary user status, and also to agree additional users.  (Minute No. C1731 refers)

5.         Negotiations took place with the Barry Town FC Supporters Club (primary user for the previous season) and it was agreed that they would be given primary user status at a cost of £275 per match.  Later in the 2012 / 2013 season Rhoose FC were agreed as an additional user and they too paid a fee of £275 per match. 

6.         As the bidding process for 2012 / 2013 was unsuccessful and no new local teams have expressed an interest in becoming the primary user at Jenner Park, it is proposed that the bidding process be suspended for the 2013 / 2014 football season to permit the only two clubs who have registered an interest in Jenner Park for this season to continue playing.  This will avoid the cost associated with the bidding process for this period, and will also ensure the continuation of higher league Welsh football at the Council's most premier facility.  If Cabinet is minded to approve this arrangement it will also ensure that there is a regular income source for the playing of football at this venue, as both organisations have proved to be reliable with their previous payment arrangements.

Relevant Issues and Options

7.         As detailed in previous reports, Jenner Park can accommodate two main users for football playing predominantly Saturday fixtures.  Both Barry Town FC Supporters Club and Rhoose FC have confirmed that they are willing to pay £280 per match (plus any additional costs for floodlighting) for the 2013/2014 season.  Barry Town FC Supporters Club will be the primary user with Rhoose FC being the secondary user.

8.         As agreed for previous seasons the Director of Visible Services and Housing will determine and agree all other bookings for the 2013/2014 season at Jenner Park, which will include internationals, local cup finals and other important local fixtures.

9.         As primary user Barry Town FC Supporters Club will take priority over Rhoose FC in respect to league and cup fixtures.  Any conflict between the organisations in relation to bookings for the use of Jenner Park will be resolved by the Director of Visible Services and Housing.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

10.      The appointment of primary and secondary users for Jenner Park for season 2013/2014 will produce guaranteed income at Jenner Park which will contribute to the operating costs. It is estimated that the income from the primary and secondary user agreements alone will be in the region of £14k for the season. 

Legal Implications (to Include Human Rights Implications)

11.      The appointment of primary and secondary user status at Jenner Park for the 2013/2014 season will be strictly on a pay as you play basis, with payment due in advance.  This is with the exception of flood lighting which will be charged in arrears in addition to the relevant pitch fee.

12.      The terms and conditions of the user agreements will be set by the Director of Visible Services and Housing and the Head of Legal Services in consultation with the Cabinet Member for Leisure, Parks, Culture and Sport Development.      

Crime and Disorder Implications

13.      There are no crime and disorder implications associated with this report.

Equal Opportunities Implications (to include Welsh Language issues)

14.      The proposals do not offer an opportunity for any new football clubs to play their football at Jenner Park during the 2013/2014 season, however, they do ensure the playing of higher league football at a premier facility for two local clubs and also guarantee a set amount of income for the period. 

Corporate/Service Objectives

15.      Environment - Outcome: Current and future generations of Vale residents and visitors enjoy the built and natural environments of the Vale of Glamorgan and actively protect and maintain them.

Policy Framework and Budget

16.      This report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

17.      No Ward member consultation has taken place as Jenner Park is unique in terms of the Council's sporting facilities.

Relevant Scrutiny Committee

18.      Economy and Environment.

Background Papers

None

 

Contact Officer

Phil Beaman, Operational Manager, Parks and grounds Maintenance. Tel: 01446 709543.

 

Officers Consulted

Operational Manager Legal - Committee reports

Head of Finance and Audit

Accountant - Visible Services

 

Responsible Officer:

Miles Punter - Director of Visible Services and Housing

 

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