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Agenda Item No

The Vale of Glamorgan Council

Cabinet Meeting: 3 June, 2013

Report of the Cabinet Member for Environment and Visible Services

Extension of Existing Highway Maintenance Contracts

Purpose of the Report

1. To obtain the approval of Cabinet to extend the existing contracts for, Highway Weed Control, Surface Dressing, Micro-Asphalt Surfacing, Highway Emergency and Permanent Repairs and Carriageway Resurfacing works.

Recommendations

1. That the contract for Highway Weed Control 2012 / 2013 awarded to Complete Weed Control (South Wales) be extended to March, 2014 at no price increase to current rates.

2. That the contract for Surface Dressing 2012 / 2013 awarded to Road Maintenance Services Limited be extended to March, 2014 at no price increase to current rates.

3. That the contract for Micro-Asphalt Surfacing 2012 / 2013 awarded to Kiely Brothers be extended to March, 2014 at no price increase to current rates.

4. That the contract for Highway Emergency and Permanent Repairs 2012 / 2013 awarded to LGA Limited be extended to March, 2014 at no price increase to current rates.

5. That the contract for Carriageway Resurfacing works 2011 / 2012 awarded to Tarmac National Contracting be extended to March, 2014 at a price increase in line with the Baxter indices.

Reasons for the Recommendations

1 - 5

To ensure compliance with the Council's Contract Standing Orders and Financial Regulations.

 

Background

2. Tenders have been previously invited for all the contracts listed. The contract terms permit contract extensions of up to a further two years with the agreement of the Council and the relevant contractor, via an annual review.

Relevant Issues and Options

3. The Contracts are administered within the Highways and Engineering Section of Visible Services.

4. The specific details in respect to each contract is as follows:

  • Highway Weed Control - Awarded to Complete Weed Control (South Wales)

This contract was originally let on 1st April, 2012 and the contractor; Complete Weed Control (South Wales) has indicated that they are prepared to extend the contract for one year with no price increase.

  • Surface Dressing Contract - Awarded to Road Maintenance Services

This contract was originally let on 1st April, 2012 for one year and the contractor; Road Maintenance Services, has indicated that they are prepared to extend the contract for one year with no price increase.

  • Micro - Asphalt Surface - Awarded to Kiely Brothers

This contract was originally let on 1st April, 2012 for one year and the contractor Kiely Brothers, has indicated that they are prepared to extend the contract for one year with no price increase.

  • Highway Emergency and Permanent Repairs - Awarded to LGA Limited

This contract was originally let on 1st April, 2012 for one year and the contractor; LGA, has indicated that they are prepared to extend the contract for one year with no price increase.

  • Carriageway Resurfacing works - Awarded to Tarmac National Contracting Limited

    This contract was originally let on 1st April, 2011 with an option to extend for a further two years. The contractor Tarmac National Contracting Ltd has indicated that they are prepared to extend the contract for one year with a contract value increased by the Baxter indices. These are indices which are commonly used in large civil engineering contracts to reflect the change in the costs of labour, plant and materials. This contract was last uplifted in March 2012 therefore the March 2013 Baxter index is required before the % change will be known for 2013 / 2014. This should be available at the end of June, 2013. For information the % change between March 2012 and January 2013 was a 1.66% decrease however, it is highly likely that this will change after the March 2013 figure is released.

    Resource Implications (Financial and Employment)

    5. The works will be financed from within the Council's 2013 / 2014 Capital and Revenue Budgets. The resurfacing works will be funded by the Local Government Borrowing Initiative (LGBI).

    Sustainability and Climate Change Implications

    6. Highway maintenance and refurbishment improves the road networks which in turn can increase the economic viability of the Vale of Glamorgan as a location.

    Legal Implications (to Include Human Rights Implications)

    7. The Council has a duty to maintain the Highway pursuant to the Highways Act (1980).

    Crime and Disorder Implications

    8. There are no Crime and Disorder implications.

    Equal Opportunities Implications (to include Welsh Language issues)

    9. There are no Equal Opportunities Implications.

    Corporate/Service Objectives

    10. The issues contained within this report assists in current and future generations of Vale residents and visitors enjoying the built and natural environment of the Vale of Glamorgan and actively protect and maintain them.

    Policy Framework and Budget

    11. This report is a matter for Executive decision by Cabinet.

    Consultation (including Ward Member Consultation)

    12. There is no consultation proposed as this is Vale wide matter..

    Relevant Scrutiny Committee

    13. Economy and Environment.

    Background Papers

    None.

     

    Contact Officer

    Ken Evans - Acting Routine Maintenance Manager - Tel: 02920 673084.

     

    Officers Consulted

    Committee Reports - Legal

    Accountant Visible Services and Housing

    Responsible Officer:

    Miles Punter - Director of Visible Services and Housin

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