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Agenda Item No

MATTER FOR WHICH THE CHAIRMAN HAS DECIDED IS URGENT BY REASON TO MEET THE DEADLINE FOR SUBMISSION OF THE STAGE 1 BID FOR WELSH GOVERNMENT FUNDING.

The Vale of Glamorgan Council

Cabinet Meeting: 1st July 2013

Cabinet Member for Regeneration, Innovation, Planning and Transportation

Barry Regeneration Area Project Development Fund 2013-14

Purpose of the Report

1. To identify budget proposals for approval.

2. To approve delegated authority to enable the budget to be managed efficiently.

Recommendations

1. That the budget proposals as set out in paragraph 5 be approved.

2. That the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and Director of Development Services be given delegated authority to make additions, deletions or transfers to or from Barry Regeneration Area Project Development Fund 2013-14 as appropriate.

3. That the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and Director of Development Services be given delegated authority to approve the use of the unallocated budget as set out in paragraph 6 as appropriate.

4. That the Director of Resources in conjunction with the Head of Legal Services be authorised to negotiate terms and conditions for the appointment of external advisors where required.

5. That the Head of Legal Services in conjunction with the Director of Resources be authorised to prepare, complete and execute the required legal documentation to enable external advisors to be appointed where required.

Reasons for the Recommendations

1. 4. and 5. To enable project preparation work to proceed in 2013-14 and feed into the emerging Council bid for Welsh Government funding available through the Vibrant and Viable Places regeneration programme.

2. and 3.To enable the budget to be managed efficiently.

Background

3. The Council has a capital allocation for 2013-14 of £300,000 (Council 6th March 2013, Minute 942 (Cabinet 25th February 2013, C1231)), which is used for preparatory work such as feasibility, site investigation and concept design work; project management in keeping with good practice for major projects; and, project match funding to lever in capital funding from the Welsh Government Barry Regeneration Area programme and from other external funding streams.

4. The Welsh Government's new regeneration framework, Vibrant and Viable Places was launched on 11th March 2013. The new framework is the result of a review of approaches to regeneration in Wales and the consultation from October 2012 to January 2013. The framework seeks intensive targeted regeneration investment in a small number of key places which will be used to support local growth in town centres, coastal communities and Communities First clusters. The Vibrant and Viable Places guidance was published by the Welsh Government on 16th May 2013. The bid guidance and emerging arrangements for submitting the bid (with the Council as lead partner and grant recipient) is the subject of a separate report on the agenda for this meeting of Cabinet. 

Relevant Issues and Options

5. With the bid guidance in mind it is requested that approval is given to use the capital sum of £300,000 to fund the following budget proposals in 2013-14:

 Project Management Unit: £75,000 is required to fund a dedicated resource to project manage a number of major regeneration projects including, Innovation Quarter (including the Pumphouse); Barry Rail Centre/Barry Tourist Railway; Nell's Point marketing; Barry Island enhancements funded by the final year of the Barry Regeneration Area programme; and the emerging masterplan for Barry Island “Setting the Scene”.

 Economic Development Unit: £29,000 is required to fund a dedicated resource to improve policy and implementation capacity and assist in the development of the emerging bid for capital funding available through the Vibrant and Viable Places regeneration programme.

 Landscape Design Service: £35,000 is required to fund a dedicated design and project management resource to develop and deliver the public realm, public open space and public art elements of both major regeneration projects e.g. Barry Town Centre, Innovation Quarter, Barry Island and community based projects in Castleland Renewal Area and the Communities First Cluster area.

 Bid Preparation Costs: Vibrant and Viable Places guidance states that applications must demonstrate well-evidenced needs and opportunities. The guidance also states that a results based accountability approach should be used to link baseline data with project level indicators and link those indicators with broader outcomes. Research is therefore needed as a matter of urgency to obtain an up-to-date understanding of socio-economic conditions and trends in Barry to inform the emerging bid. It is proposed that the work is undertaken by consultants Wavehill (research evaluation surveys) Ltd and a budget of £5,000 is required.

 Routes into Enterprise: work in partnership with social entrepreneurship organisation UnLtd to support aspiring entrepreneurs in Barry to create positive social impact. A budget of £5,000 is required.

 Nell's Point Marketing: Cabinet 18th March 2013 resolved (C1267 refers) that delegated authority be given to the Director of Development Services to market the Nell's Point site with the aid of a marketing brief the content of which is to be agreed in consultation with the Leader, the Cabinet Member for Regeneration, Innovation, Planning and Transportation and the Managing Director and that Cabinet be apprised of the interest received regarding the site in due course. A budget of £20,000 is required for consultancy support.

 Gibbonsdown Option Appraisal and Feasibility: £30,000 is required for consultancy support to undertake consultation with the local community and stakeholders to identify options and develop outline proposals for future environmental improvements. This information would inform the emerging Vibrant and Viable Places bid. 

6. The budget proposals identified in paragraph 5 amount to a total expenditure of £199,000. Vibrant and Viable Places is the subject of a separate report on the agenda for this meeting of Cabinet.  That report highlights the importance of continuing to work constructively with the Welsh Government and key stakeholders to achieve the best future investment strategy for Barry beyond 2013-14.  It is therefore considered prudent for the unallocated £101,000 be held in abeyance as a contingency and the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and Director of Development Services be given delegated authority to approve the use of the unallocated budget as appropriate and to make additions, deletions or transfers to or from Barry Regeneration Area Project Development Fund 2013-14 as appropriate.

Resource Implications (Financial and Employment)

7. Procurement will be undertaken in accordance with the Council's Procurement Guidance and Financial Regulations as appropriate.

Sustainability and Climate Change Implications

8. There are no Sustainability and Climate Change Implications associated with this particular report. However, regeneration has implications for the sustainability of communities, especially when integrated with planning and transport issues.  By way of example, investment in new developments and facilities can reduce the need to travel.

Legal Implications (to Include Human Rights Implications)

9. The procurement process involves the use of standard terms and conditions agreed with Legal and will serve as a basis for contractual agreements with third party suppliers.

10. Where bids for external funding have been successful it will be necessary to ensure that all conditions attached to the external funding offer are complied with and to notify the funding provider of any variations.

Crime and Disorder Implications

11. There are no Crime and Disorder Implications associated with this particular report, although successful regeneration activity can result in a reduction in crime and anti-social behaviour.

Equal Opportunities Implications (to include Welsh Language issues)

12. There are no specific Equal Opportunity Implications associated with this particular report, although successful regeneration can lead to improved access to services and facilities and foster community cohesion.

Corporate/Service Objectives

13. There is broad agreement both in Wales and across the United Kingdom that regeneration is a comprehensive process, which aims to tackle a combination of social, economic, physical and environmental issues and that it is focused on areas of disadvantage, particularly those where the market alone cannot deliver improvement.  Regeneration therefore requires broad action across a range of Departments and Service Areas and in terms of Barry this is reflected in the content of both the Corporate Plan and Service Plans.

Policy Framework and Budget

14. This report is a matter for Executive decision.

Consultation (including Ward Member Consultation)

15. The actions and activities identified in this report contribute to a significant number of priorities, objectives and actions in the Corporate Plan 2010-2014.  Consultation with Ward Members and third parties will be commensurate with the feasibility, design and implementation requirements of the project.

Relevant Scrutiny Committee

16. Economy and Environment.

Background Papers

None.

Contact Officer

Dave Williams, Principal Regeneration Officer

Tel: 01446 704753

Officers Consulted

Operational Manager Countryside and Economic Projects

Head of Housing and Building Services

Major Project Managers

Principal Landscape Architect

Senior Accountant

Operational Manager, Legal Services

Responsible Officer:

Rob Thomas, Director of Development Service

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