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Agenda Item No

The Vale of Glamorgan Council

Cabinet Meeting: 1st July 2013

Report of the Cabinet Member for Children Services

Marketing and Disposal of Ysgol Maes Dyfan, Barry

Purpose of the Report

1. To seek Cabinet approval to formally declare Ysgol Maes Dyfan as a surplus site in view of the pending relocation of the staff and pupils to the Penarth Learning Community.

2. To seek Cabinet approval to market and dispose of the Ysgol Maes Dyfan site shown edged red in Appendix A for a residential development (subject to planning) in consultation with the Leader, Cabinet Member for Children Services and Managing Director.

3. To seek Cabinet approval to appoint property agents/consultants to assist with the marketing and disposal of the site.

4. To seek Cabinet approval for the Head of Legal Services to prepare, complete and execute the appropriate legal documentation required to dispose of the site.

5. To seek Cabinet approval to demolish the superstructure of the buildings on the site subject to statutory requirements following the staff and pupils vacating the site.

6. To seek Cabinet authority to appoint specialist contractors/consultants to implement geotechnical/ground condition and topographic surveys of the site.

Recommendations

1. That Cabinet formally declare Ysgol Maes Dyfan as a surplus site.

2. That Cabinet authorise the marketing and disposal of the Ysgol Maes Dyfan site shown edged red in Appendix A for a residential development (subject to planning) in consultation with the Leader, Cabinet Member for Children Services and Managing Director.

3. That Cabinet authorise the appointment of property agents/consultants to assist with the marketing and disposal of the site.

4. That Cabinet authorise the Head of Legal Services to prepare, complete and execute the appropriate legal documentation required to dispose of the site.

5. That Cabinet authorise the demolition of the superstructure of the buildings on the site subject to statutory requirements and following the staff and pupils vacating the site.

6. That Cabinet authorise the appointment of specialist contractors/consultants to implement geotechnical/ground condition and topographic surveys of the Ysgol Maes Dyfan site.

Reasons for the Recommendations

1. To declare Ysgol Maes Dyfan as surplus property and land in view of the pending relocation of the staff and pupils to Penarth Learning Community.

2. To enable the marketing and disposal of Ysgol Maes Dyfan for a residential development.

3. To facilitate the appointment of property agents/consultants for the marketing and disposal exercise.

4. To authorise the Head of Legal Services to prepare, complete and execute the appropriate legal documentation required to dispose of the site.

5. To enable the demolition of the superstructure of the buildings on the site.

6. To enable the completion of site surveys.

Background

7. Cabinet will be aware Penarth Learning Community, when completed, will accommodate a new secondary school adjoining a new Special Education Needs (SEN) School. The new SEN School will replace the existing provision at Ashgrove School, Ysgol Erw'r Delyn and Ysgol Maes Dyfan of Barry.

8. This will result in Ysgol Maes Dyfan becoming vacant and surplus to requirements during October 2014. It is therefore proposed to regenerate the vacated site by marketing and disposing of the land for residential development (subject to planning). If approved for planning and successfully disposed of this project would provide much needed new homes and also an important capital receipt for the School Investment Programme. 

Relevant Issues and Options

9. The marketing and disposal of the site will be facilitated in accordance with the Council’s corporate project management guidelines.  A Project Manager from the Project Management Unit will work with the Estates, Legal and Property divisions and other officers as required to deliver the project in consultation with Leader and Managing Director.

10. Following the relocation of the staff and pupils the empty school buildings will become a security and maintenance liability to the Council. To remove this liability the intention is for the Council to demolish the superstructure of the buildings on the site (subject to statutory requirements) as soon as possible after the school is fully vacated.

11. To assist with the marketing and disposal of the site it is intended to commission geotechnical/ground condition and topographic surveys of Ysgol Maes Dyfan.

Resource Implications (Financial and Employment)

12. The cost of the marketing and disposal of the property and associated surveys will be funded from capital receipts.

13. A budget of £150,000 is included within the indicative capital programme in 2014/15 for school reorganisation, building security and demolition to fund the demolition of Ysgol Maes Dyfan.

Sustainability and Climate Change Implications

14. This is a matter that will be addressed at the design stage of any new residential development in accordance with the statutory planning process.

Legal Implications (to Include Human Rights Implications)

15. An initial investigation on title has revealed that the land is unregistered and is not affected by any covenants. However, it is proposed that a voluntary registration be made to the Land Registry for registration of the title. Accordingly the land will be subject to a further investigation of title and due diligence and any legal implications will be considered at that time.

16. The land at Ysgol Maes Dyfan will be sold in accordance with Section 123 of the Local Government Act 1972.

17. The demolition of the superstructure of the buildings on the site will be implemented subject to statutory requirements.

Crime and Disorder Implications

18. The demolition of the buildings at the school will reduce the potential for vandalism, theft and arson. 

19. This is a matter that will be addressed at the design stage of any new residential development in accordance with the statutory planning process.

Equal Opportunities Implications (to include Welsh Language issues)

20. The project will be delivered in accordance with the Council’s equal opportunities policies and ethos.

Corporate/Service Objectives

21. The delivery of the project will assist the delivery of the Schools Investment Programme by raising capital receipts.

Policy Framework and Budget

22. The report is a matter for an Executive decision.

Consultation (including Ward Member Consultation)

23. Ward Members have been consulted and are happy with the proposals. One Member asks that the site is kept secure and monitored during demolition and that works are carried out with minimum disruption to neighbouring residents. Also that consideration is given to committing part of the site to allotments.

Relevant Scrutiny Committee

24. Lifelong Learning and Development.

Background Papers

None.

Contact Officer

Mark White (Major Projects Manager)

Officers Consulted

Paula Ham, Head of Strategic Planning and Performance (Learning and Skills)

Mark Haynes, Schools Organisation and Buildings Manager

Marcus Goldsworthy, Development Control Manager

Lorna Cross, Estates Group Officer

Operational Manager - Legal Services

Laura Davis, Senior Accountant

Responsible Officer:

Jennifer Hill – Chief Learning and Skills Office