Top

Top

Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 29 July, 2013

 

Report of the Cabinet Member for the Environment and Visible Services

 

Civil Parking Enforcement - Update

 

Purpose of the Report

1.         To advise Members of progress with Civil Parking Enforcement in the Vale of Glamorgan.

Recommendations

1.         That Members note the contents of the report.

2.         That Members receive regular report in due course once the reporting details have been confirmed.

Reasons for the Recommendations

1.         For information.

2.         For information.

Background

2.         A report was presented to Cabinet on 18th March 2013 entitled 'Civil Parking Enforcement Partnering Arrangements and Charges for Parking Contraventions'.  Cabinet resolved:

(1)  T H A T delegated authority be given to the Director of Visible Services and Housing in consultation with the Managing Director, the Head of Legal Services and the Cabinet Member for the Environment and Visible Services to sign the Service Level Agreement with Bridgend County Borough Council on behalf of the Council.

(2)  T H A T Members approve the scale of charges for parking contraventions and spend on this project to date.

(3)  T H A T delegated authority be given to the Director of Visible Services and Housing in consultation with the Managing Director, the Head of Legal Services and the Cabinet Member for the Environment and Visible Services to sign the Ticketing Service Level Agreement with Denbighshire Council which arranges for the provision of support to the partnership in respect of the collection of monies due from keepers of vehicles served with PCN’s and general back office functions and responding to queries. 

(4)  T H A T delegated authority be given to the Director of Visible Services and Housing in consultation with the Managing Director, the Head of Legal Services and the Cabinet Member for the Environment and Visible Services to sign the required Memorandum of Participation in the Parking and Traffic Regulations outside London and Adjudication Joint Committee (PATROLAJC), which was the body that would provide an independent adjudication service for persons appealing PCN’s.

(5)  T H A T the Cabinet Member for the Environment and Visible Services be appointed to serve as a representative of this Authority of PATROLAJC.

Relevant Issues and Options

3.         The details of the Service Level Agreement (SLA) with Bridgend County Borough Council (BCBC) are still being confirmed.  In particular, the details of the regular reports that BCBC will provide the Council identifying:

·               the numbers of penalty charge notices (PCN's) issued,

·               the anticipated income likely to be generated by those PCN's,

·               the actual income received in the previous period, the number of appeals against the issue of a PCN,

·               the outcome of those appeals

·               the cost to the Council of the service provided by BCBC

·               number and nature of any complaints received

4.         The Director of Visible Services and Housing in consultation with the Managing Director, the Head of Legal Services and the Cabinet Member for the Environment and Visible Services will sign the SLA with BCBC in due course.

5.         The Director of Visible Services and Housing in consultation with the Managing Director, the Head of Legal Services and the Cabinet Member for the Environment and Visible Services signed the Ticketing SLA with Denbighshire Council which arranges for the provision of support to the partnership in respect of the collection of monies due from keepers of vehicles served with PCN’s and general back office functions and responding to queries. 

6.         The Director of Visible Services and Housing in consultation with the Managing Director, the Head of Legal Services and the Cabinet Member for the Environment and Visible Services signed the required Memorandum of Participation in the Parking and Traffic Regulations outside London and Adjudication Joint Committee (PATROLAJC), which is the body that would provide an independent adjudication service for persons appealing PCN’s.

7.         The Lead Officer at PATROL has been advised that the Cabinet Member for the Environment and Visible Services will be the Council's representative on PATROLAJC.

8.         A first full report on the performance of the CPE partnership will be presented to Cabinet before the end of this calendar year and it is anticipated that these reports will then be presented on a 6 monthly basis thereafter.  Early indications at this time suggest that the service is covering its operational costs however, a clearer picture will be established over time which will enable a more detailed financial profile to be established.

9.         The number of PCN's issued and Income Received for the Vale of Glamorgan during April and May is as indicated below:

Month

No. PCN’s Generated

Income Generated

April

608

£16,160 for April PCN’s

May

755

£16,050 for May PCN’s

June

940

£15,260 for June PCN's

 

Resource Implications (Financial and Employment)

10.      Cabinet approved that up to £300,000 be made available from Visible Services Reserves to progress the CPE application.  As the service is now operational the set up costs have nearly all been accounted for. Costs to date are approximately £325k. The total cost has exceeded the amount available from reserves of £300k however costs in the early years of the project were funded by revenue budgets rather than reserve so the total amount of reserves used will not exceed £300k. The costs to date comprise the following:

Technical salaries:                                          £63k   (current estimate)

Buchanan Software:                                        £46k   (current estimate)

Alpha Parking:                                                 £57k   (current estimate)

Expenditure on Lines and Signs        £79k

Contribution to set up costs                            £56k

Vale office set up costs                                  £3k

Set up costs - PCN Processing                     £19k

11.      The anticipated costs for the Council for the provision of the ongoing operational service provided by Bridgend is estimated as £15k per month. This covers items of expenditure such as the salaries of the civil enforcement officers and also back office costs. It is anticipated that this cost will be covered from the income received from PCN's issued.

12.      The day to day management of CPE is being undertaken by BCBC.  Specific enquiries relating to the existing Traffic Regulation Orders, signs and lines within the Vale of Glamorgan are dealt with by the Council's Highway Projects and Traffic Management Group, Highways and Engineering.  

Sustainability and Climate Change Implications

13.      The enforcement of traffic regulation orders should increase economic activity in our town centres and allow for the free movement of vehicles in congested areas.

Legal Implications (to Include Human Rights Implications)

14.      The Road Traffic Regulation Act 1984 allows highway authorities to make and vary Orders to regulate the movement of vehicular traffic and to improve the amenities of an area.

15.      The Traffic Management Act 2004 enables local authorities, on application to the Welsh Government, to acquire the powers to enforce parking and movement restrictions.

16.      There are no Human Rights Implications with regard to this report.

Crime and Disorder Implications

17.      Having obtained CPE powers will enable the Council to better manage the highway network which will improve highway safety and will reduce the potential for incidents of disorder.

Equal Opportunities Implications (to include Welsh Language issues)

18.      The introduction of CPE will benefit all sections of the community by improving highway safety and reducing congestion.

19.      Traffic signs, parking tickets and all associated documentation related to CPE will adhere to the requirements of the Council's Welsh Language Scheme.

Corporate/Service Objectives

20.      E4 - Introduce Civil Parking Enforcement in partnership with Bridgend County Borough Council (2013 / 2014).

Policy Framework and Budget

21.      This report is a matter for Executive decision.

Consultation (including Ward Member Consultation)

22.      No Ward Member consultation has been undertaken with regards to this report as the control of parking is a Vale wide function.

Relevant Scrutiny Committee

23.      Economy and Environment.

Background Papers

None.

 

Contact Officer

Paul Gay - Group Engineer (Highway Projects and Traffic Management)

Tel. No. 02920 673 086

 

Officers Consulted

Operational Manager Legal Services

Accountant, Building and Visible Services

 

Responsible Officer:

Miles Punter, Director of Visible Services and Housing

Share on facebook Like us on Facebook