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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 9th September 2013

 

Report of the Leader

 

Use of the Managing Director's Emergency Powers

 

Purpose of the Report

1.         To notify Cabinet of the exercising of Emergency Powers by the Managing Director since the last report.

Recommendation

That the report be noted.

Reason for the Recommendation

To inform Cabinet.

 

Background

2.         The Emergency Powers procedure was approved by Minute No. 95 2012/13.

Relevant Issues and Options

3.         To note the following:

(a)       Authority was sought to add the grant sum of £632,079 to the Council's Capital Programme to allow the procurement relating to the delivery of works at Nell's Point and for the detailed design of other elements of the Barry Island Realm works.

 

(Scrutiny - Economy and Environment)

 

(b)       Authority was sought for the sealing of a number of Supporting People contracts.  Welsh Government introduced a single Supporting People funding stream to pay direct to Local Authorities.  The Council is required to make monthly payments to support providers who previously received their grant funding directly from Welsh Government.

 

(Scrutiny - Housing and Public Protection)

 

(c)        Authority to include the grant from Welsh Government of £690,000 in the 2013/14 Capital Programme to install or upgrade wireless networks in schools across Wales.  The grant has to be spent by December 2013.

 

(Scrutiny - Corporate Resources)

 

(d)       Authority was sought for the following in order that the bus service could continue as the current bus service was due to finish on or around 8th June, 2013 with no time available to obtain Cabinet approval.

 

(i)           Towards supported bus service 320 option 2 (journeys via St. Georges Super Ely) to NAT at a cost of £207 per day until and including 1st April 2017.

(ii)          Towards supported bus service 145/X5 to NAT on a deminimus basis under the transport legislation on conjunction with the new commercial service GO3 at a cost of £369 per day, seven days per week until and including 1st April 2017.

(iii)         To not renew supported bus service 322 based on the need to stay within budget and that this service carries fewer passengers than bus service 320.

(Scrutiny - Economy and Environment)

 

(e)       Authority to receive the grant from the Regional Transport Consortia SEWTA which had been offered by the Welsh Government for 2013/14 to deliver transport and road safety schemes via SEWTA for the following:

 

·           £184.5k. for Railway Walk walking and cycling scheme

·           £50k. for NCN88 which will pay for design of the Port Road, Wenvoe cycle route

·           £10k. for Barry to Dinas Powys cycle route (to consider land issues)

·           £77k. for road safety revenue education, training and publicity initiatives to include (mostly paying for road safety staff to deliver):

·           Early Years £5k.

·           Kerbcraft and Child Pedestrian Training £28k.

·           Cycle Training £28k.

·           School / Business Road Safety Projects £12k.

·           Bikesafe £1.5k.

·           Older People Drives and Pedestrians £1.5k.

·           Campaigns / Events £1k.

·           £240k. to deliver the following road safety capital schemes:

(i)           A48 Cowbridge Bypass - £100k.

Variable speed limit.  Significant issues with drainage and carriageway crossfall / super elevation leading to surface water retention that freezes at the bridge section expansion joints, turning into large sheets of ice.  Interim mitigation measure is to provide LED speed limit signs linked and activated by rain and temperature sensors.  During inclement weather the speed limit will be dropped to an appropriate level, depending upon the conditions of the road.

(ii)          A4050 / Morfa Lane Roundabout, Wenvoe - £65k.

Roundabout improvements.  Realignment to improve operation, reduce potential for collisions on approach to the roundabout and on the gyratory.  Improvements will also provide safe pedestrian crossing facilities to public transport links.

(iii)         Barry Road, Barry - £15k.

Provide lighting at Zebra crossing. 

(iv)         Cardiff Road, Dinas Powys - £60k.

Footway widening.  Very narrow section of footway approximately 100m long that runs adjacent to the principal road between a school and train station.  Insufficient width to allow two people to pass side by side safely.  Scheme will remove central hatching on carriageway to enable the footway to be widened.

(Scrutiny - Economy and Environment)

 

(f)        Authority was sought to receive additional grant funding to the value of a maximum of £26.5k., £13.5k. for Llanmaes and £13k. for Penmark, to enable completion of works on the route to be taken by the National Cycle Network and measures to assist cyclists near Llanmaes / Llantwit Major on 27th March 2013 to be spent by 31st March 2013.  The sum to be accepted from the SEWTA RTCG grant fund and was included in the 2012/13 Capital Programme retrospectively.

 

(Scrutiny - Economy and Environment)

 

(g)       Approval was sought to transfer £20k. from the Evenlode Primary Project to the Fairfield Primary Scheme and increase the budget to £110k. to meet funding requirements.  This would include an allowance currently in place for asbestos removal works which had been identified following a survey of the boiler room.

 

(Scrutiny - Lifelong Learning)

 

(h)       Approval of slippage was sought of unspent committed capital budgets from 2012/13 into 2013/14.  Although the approval would normally be given by Full Council, the next available Council meeting was 25th September 2013, and it was important that early approval was received in order that progress could proceed on the schemes. 

 

(Scrutiny - Corporate Resources)

 

(i)         Authority was sought for the following transfers within the Capital Programme:

 

·           £20k. from the renewal of boilers at High Street and Gwenfo Primary Schools (£10k. from each school) to the Barry Comprehensive Fire Alarm Scheme to increase the budget to £30k. to allow all the required work to be completed in a single phase during the summer holidays, a year ahead of the original plan

·           £10k. from the renewal of boilers at High Street and Gwenfo Primary Schools (£5k. from each school) to the rebuilding of boundary walls at Cogan Primary School to increase the budget to £45k.

·           £25.5k. from the fire precaution works budget to the Barry Comprehensive reroofing scheme to increase the budget to £115.5k. and allow all the required works to be completed during the summer holidays

it being noted that the above virements would reduce the budget for the renewal of boilers at High Street and Gwenfo Primary Schools to £65k. and £45k. respectively and the fire precaution works budget to £46.5k.

(Scrutiny - Lifelong Learning)

 

(j)         Authority to enable demolition on the Bryneithin site to commence as soon as possible.  Cabinet had, on 8th April 2013, (Min. No. C1293) resolved that delegated authority be granted to the Director of Social Services in consultation with the Leader, the Cabinet Member for Adult Services and the Managing Director, to make arrangements for securing the Bryneithin site, including the possibility of demolition.  Tenders had been received for the work including fees and other associated items estimated at £145k.  In order for the work to proceed emergency powers sought to include the figure in the Capital Programme, it being noted that funding for the scheme would be made available from the Building Fund.

 

(Scrutiny - Social Care and Health)

 

(k)      Authority to implement the pay award for NJC staff applicable from 1st April 2013.

 

(Scrutiny - Corporate Resources)

 

(l)       Authority to implement the pay award for Craft employees applicable from 1st April 2013.

 

(Scrutiny - Corporate Resources)

 

Resource Implications (Financial and Employment)

4.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Sustainability and Climate Change Implications

5.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Legal Implications (to Include Human Rights Implications)

6.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Crime and Disorder Implications

7.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Equal Opportunities Implications (to include Welsh Language issues)

8.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Corporate/Service Objectives

9.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Policy Framework and Budget

10.      All actions taken fall within Paragraph 1 of the Managing Director's delegated powers as set out on Page 178 of the Council's Constitution.

Consultation (including Ward Member Consultation)

11.      None.

Relevant Scrutiny Committee

12.      As indicated under Paragraph 3 above.

Background Papers

The relevant Emergency Powers proformas.

 

Contact Officer

Mrs. K. Bowen, Democratic and Scrutiny Officer, Tel: (01446) 709856

 

Officers Consulted

None.

 

Responsible Officer:

Siân Davies, Managing Director

 

 

 

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