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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet 18 November 2013

 

Report of the Cabinet Member for Leisure, Parks, Culture and Sports Development

Colcot Sports Centre

Purpose of the Report

1.         To confirm the outcome of the Cabinet site visit and officer briefing of 15 April 2013 and to consider its future use in light of restriction in a deed of covenant that restricts the use of the changing rooms and sports centre.

Recommendations

1.         THAT Cabinet agrees that as the Sports Centre fulfils its role as a changing facility for users of football pitches at the Sports Centre and Buttrills Playing Field  no further development work or consultation is undertaken with the community for its medium and long term use at this time

2.         THAT Cabinet note that currently there are temporary users of the sports centre and that they are only using it on a temporary basis having been transferred from the previous Alexandra Community Centre until the new Community Centre was built.

3.         THAT Cabinet request a further report in relation to the current users of the sports centre and their future accommodation, before the end of their temporary use.

4.         That Cabinet also receive a further report on any future use of the sports centre.

Reasons for the Recommendations

1.         The facility is operational and there are sufficient football development and community facilities in the Vale of Glamorgan.

2.         To note the current temporary arrangements in place.

3.         To consider the options for the use of the building by the temporary users in light of the restrictions in the deed of covenant.

4.         To consider the future use restrictions in the sports centre.

 

Background

2.         Economy and Environment Scrutiny Committee 12 March 2013 (Min. No. 972 - Colcot Sports Centre Options Appraisal) –Recommended

(1) The submission of a bid to the Barry Regeneration Partnership Project Development Fund for £20k in 2013/14 for a feasibility study to identify a range of possible future uses for the centre in consultation with the local community and that Cabinet agree the Terms of Reference of the study.
 
(2)  T H A T Cabinet be requested to consider that on conclusion of the feasibility study (1) above, a steering group be set up involving key stakeholders to develop the most suitable proposals for the medium and long term users of the facility.

3.         Cabinet 8th April 2013 Min No. C1282 Agreed 

(1)  T H A T  recommendations 1 and 2 of the Scrutiny Committees report be deferred for a site visit to enable the Cabinet to see the buildings first hand and to receive a full officer briefing on the further options for the centre and the associated amenities in the surrounding area.
 
(2) T H A T the Operational Manager of Parks and Grounds Maintenance be authorised to undertake basic improvement works to the centre building during 2013/14 to increase standards for existing users and to protect the building from weather damage (as outlined in paragraph 23 of the report).  

Relevant Issues and Options

4.         A range of maintenance improvements have now been undertaken in the changing facilities within the building.

5.         The income from to Cylch Bethesda Playgroup during the week and Wendy Sumeralls'  School of Dance off sets some of the revenue costs of the building.

6.         It has become apparent subsequent to the commencement of the temporary accommodation that a deed of covenant exists on the changing rooms and sports centre and that under the terms of that deed of covenant, uses are restricted.. It is therefore necessary to consider the use of the sports centre and whether or not the current users can remain in the sports centre.

7.         It is also necessary to consider any final uses of the sports centre along with any remaining liability on the upkeep of the building.

Resource Implications (Financial and Employment)

8.         There will be future revenue and capital requirements for the building, which could require the replacement of the boiler.  Future costs are therefore uncertain at this time and need to be ascertained and considered.

9.         The Council does not currently have the funds to develop this building in any way and any funds that become available should be used for its basic maintainance.

10.      Consideration will also need to be given to how any income can be accrued from future users of the sports centre.

Legal Implications (to Include Human Rights Implications)

11.      Consideration of the terms of deed of covenant is required before any final decisions can be agreed.

Crime and Disorder Implications

12.      None

Equal Opportunities Implications (to include Welsh Language issues)

13.      Currently the Cylch Bethesda Playgroup and the Wendy Somerwell’s school of dance use the sports centre on a temporary basis.  These group’s may have to find alternative accommodation, although it is a private facility and not one operated by the council

Corporate/Service Objectives

14.      The Corporate Priority and service aim is "To achieve a quality of the environment through the promotion and use of sustainable practices and by making the best use of current and future resources".

15.      The Service Objectives is "To provide, manage and maintain Parks, open spaces and play areas".

Policy Framework and Budget

16.      This report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

17.      Ward Members consultation will be sought and reported to Cabinet if any received.

Relevant Scrutiny Committee

18.      Economy and Environment.

Background Papers

Economy and Environment Scrutiny Committee 12 March 2013. Min. No. 972

Cabinet 8th April 2013 Min No. C1282

 

The deed of covenant dated 24th March 1964

 

Contact Officer

Phil Beaman, Operational Manager - Parks and Grounds Maintenance - Tel: 01446 709543.

 

Officers Consulted

Accountant, Visible and Building Services

 

Responsible Officer:

Sian Davies – Managing Director

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