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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 27 January, 2014

 

Report of the Leader

 

Use of the Managing Director's Emergency Powers

 

Purpose of the Report

1.         To notify Cabinet of the exercising of Emergency Powers by the Managing Director since the last report in September 2013.

Recommendation

THAT the report be noted.

Reason for the Recommendation

To inform Cabinet.

 

Background

2.         The Emergency Powers procedure was approved by Minute No. 95 2012/13.

Relevant Issues and Options

3.         To note the following:

 

(a)       Anchor Memorial Project, Barry Waterfront -

 

Authority to:

 

(1)       Transfer £6,820 Section 106 funding available for the Anchor Memorial Project into the Barry Regeneration Area Project Development Fund capital budget.

 

(2)       Allocate a maximum budget of £1,000 to this project from the Barry Regeneration Area Project Development Fund capital allocation 2013-14.

 

(Scrutiny - Corporate Resources)

 

 

 

(b)       Maslin Park Play Area -

 

Authority to:

 

(1)       Allocate a maximum budget of £120,000 to the Maslin Park Play Area Project from the Barry Regeneration Area Project Development Fund capital allocation 2013-14.

 

(2)       Accept the tender from Wicksteed Leisure Ltd in the sum of £120,000 to carry out the above works.

 

(Scrutiny - Corporate Resources)

 

 

(c)        National Pay Awards -

 

Authority to implement National Pay Award (Teachers).

 

(Scrutiny - Corporate Resources)

 

 

(d)       Welsh Government Grant for the Barry Island Urban Realm -

 

Authority to accept a second grant funding offer of £2,668,000 into the Capital Programme following a bid to the Welsh Government in February 2013, in order to meet the programme spending requirements.

 

(Scrutiny - Economy and Environment)

 

 

(e)       Continuation of the Use of Specialist Winter Analysis Providers -

 

Authority to approve the contract for the provision of technical equipment, software, support and maintenance to the 6 existing Vaisala Road Weather Information System (Ice Stations) and 2 new stations installed by the Traffic Department at £19,300 per annum.

 

(Scrutiny - Economy and Environment)

 

 

(f)         Corona Energy - Model Contract -

 

Authority that the 'request for exception to contract standing orders' is approved in order that our Legal Department have the authority to sign the Model Contract.

 

(Scrutiny - Corporate Resources)

 

 

(g)       Contract Extension -

 

Authority to extend the Capital Radio Contract for a further six months for Road Safety Campaigns for SEWTA.

 

(Scrutiny - Economy and Environment)

 

 

(h)        Civic Offices Flat Roof Replacement - Phase 3 (2013-14) -

 

Authority to:

 

(1)       Accept the tender of M.A. Hartley Roofing Contractors Ltd of £105,595.44.

 

(2)       Increase the budget for Civic Offices - Partial Roof Replacement (from the Miscellaneous Buildings Fund) by £50,000 from £400,000 to £450,000.

 

(3)       Extend the original contract by up to £50,000 subject to funding and M.A. Hartley Roofing Contractors Ltd agreeing to work for the same or lower rates.

 

(Scrutiny - Corporate Resources)

 

 

(i)         Supply of LED Street Lanterns -

 

Authority to accept the tender presented by Urbis Lighting Ltd at the tender sum of £340,300.

 

(Scrutiny - Corporate Resources)

 

 

(j)         Changes to Membership of Planning Committee -

 

Authority to replace Councillor Bronwen Brooks with Councillor Howard Hamilton on the Planning Committee with immediate effect and until further notice.

 

(Scrutiny - Corporate Resources)

 

 

(k)        Repair, maintenance and servicing of Domestic Space and Water Heating Gas Installations (Public Sector Housing) -

 

Authority to accept the tender presented by Heatforce at the Tender Sum (accumulated and projected schedule of rates) of £389,281.20 per annum.

 

(Scrutiny - Corporate Resources)

 

 

(l)         National Pay Awards -

 

Authority to implement the Soulbury Committee Pay Award as detailed in Joint Education Services Circulate No. 193.

 

(Scrutiny - Corporate Resources)


 

 

(m)      Temporary Contractual Arrangements to Allow the Continued Recycling of the Council's Collected Municipal Dry Recycling -

 

Authority to:

 

(1)       Make arrangements with SITA Ltd in the event of SiteServ being unable to continue the existing contingency arrangement for the bulking and reprocessing of the Council's dry recycling at a rate of £35 per tonne.

 

(2)       Make arrangements:

 

(i)           with SiteServ to continue the present contingency arrangements between Biffa and SITA Ltd at a rate of £27 tonne between the period of 1st February 2014 to 31st March 2014 or

 

(ii)          in the event of SiteServ being unable to continue the existing contingency arrangements for the bulking and reprocessing of the Council's dry recycling make arrangements with SITA at a rate of £35 per tonne between the period of 1st February 2014 to 31st March 2014.

 

(3)       Extend the procurement period for the new long term dry recycling contract to 31st January to allow all necessary contract formalities to be in place for a 1st April 2014 commencement.

 

(Scrutiny - Economy and Environment)

 

Resource Implications (Financial and Employment)

4.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers.

Sustainability and Climate Change Implications

5.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers

Legal Implications (to Include Human Rights Implications)

6.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers

Crime and Disorder Implications

7.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers

Equal Opportunities Implications (to include Welsh Language issues)

8.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers

Corporate/Service Objectives

9.         The procedures require that these are taken into account by the Committee / Department originating the requests for the use of Emergency Powers

Policy Framework and Budget

10.      All actions taken fall within Paragraph 1 of the Managing Director's delegated powers as set out on Page 179 of the Council's Constitution.

Consultation (including Ward Member Consultation)

11.      None.

Relevant Scrutiny Committee

12.      As indicated under Paragraph 3 above.

Background Papers

The relevant Emergency Powers proformas.

 

Contact Officer

Mr. J. Rees, Principal Democratic and Scrutiny Services Officer Tel: (01446) 709413

 

Officers Consulted

None.

 

Responsible Officer:

Siân Davies

Managing Director

 

 

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