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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 28th April 2014

 

Report of the Cabinet Member for Children's Services

 

Education Asset Renewal Building Programme 2014/15

 

Purpose of the Report

1.         To gain Cabinet's approval for the allocation of the 2014/15 Education Asset Renewal budget.

Recommendations

1.         It is recommended that Cabinet approve the funding of the proposed schemes, as detailed in Appendix 1, from the 2014/15 Education Asset Renewal budget.

Reasons for the Recommendations

1.         To allocate the 2014/15 Education Asset Renewal budget and enable procurement to commence.

Background

2.         Council on 5th March 2014, minute number 883, approved the 2014/15 Capital Programme.  £585k was approved for Education Asset Renewals works and an additional £300k was approved for works to be carried out on the Vale's Victorian schools.  A further £50k contingency budget was also approved.

Relevant Issues and Options

3.         It is necessary to draw up a programme of schemes to be funded from the Education Asset Renewal budget.  A prioritised list of schemes has been developed by the School Organisation and Buildings Manager, in consultation with the various departments, by adopting the following criteria and processes.

·           Extracting from completed Property Condition Surveys, works that have been identified as high priority status.

·           Utilising an existing backlog list of prioritised schemes which has been reviewed and updated throughout the year.

·           Feedback from regular meetings between officers from both Property and Building Services who have first-hand knowledge of many of the properties.

4.         The proposed programme is shown in Appendix 1, attached to this report.

5.         The Education Asset Renewal programme is treated as a single overall scheme.  Council, on 5th March 2014, also approved that the Director of Resources, in consultation with the Cabinet Member responsible for Finance, be given delegated authority to make additions, deletions or transfers to or from the 2014/15 to 2018/19 Asset Renewal budgets as appropriate.

6.         In order for the procurement process to commence as soon as possible, Emergency Powers have been obtained for the approval of the following allocations from this budget :- 

·           £215k allocated for stonework and roofing works at Albert Primary,

·           £100k allocated for roofing works at Fairfield Primary,

·           £150k allocated for roofing works at Ysgol Sant Curig, and

·           £60k allocated for Holton Road mains works.

Resource Implications (Financial and Employment)

7.         The 2014/15 Education Asset Renewal schemes are funded from the School Investment Strategy Reserve. 

Sustainability and Climate Change Implications

8.         All capital programme works are carried out to meet current Building Regulations and good practice and will, wherever possible, reduce the energy use and CO2 emissions from schools

Legal Implications (to Include Human Rights Implications)

9.         There are no legal implications.

Crime and Disorder Implications

10.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

11.      There are no equal opportunity implications.

Corporate/Service Objectives

12.      To improve the condition of Council's property stock.

Policy Framework and Budget

13.      This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

14.      Consultation has taken place with relevant officers from the Service Directorate and building users. Ward Member consultation is not required.

15.      The Schools Asset Management Group has been consulted on the proposed asset renewal programme. This group comprises Head teacher representatives from each school cluster group across the Vale, along with officers from Learning and Skills, Property Section and Building Services.

 

Relevant Scrutiny Committee

16.      Lifelong Learning

Background Papers

None

 

Contact Officer

Mark Haynes

School Organisation and Buildings Manager

 

Officers Consulted

Paula Ham, Head of Strategy, Community Learning and Resources

School Asset Management Group Members

Gareth Bissett, Group Engineer, Property Services

Carolyn Michael, Principal Accountant.

 

Responsible Officer:

Jennifer Hill

Director of Learning and Skills