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Agenda Item No.

 

THE VALE OF GLAMORGAN COUNCIL

 

CABINET: 16TH JUNE, 2014

 

REFERENCE FROM VOLUNTARY SECTOR JOINT LIAISON COMMITTEE: 8TH MAY, 2014

 

 

 

           ALLOCATION OF FUNDING UNDER THE VOLUNTARY ACTION SCHEME 2014/15 (DR) –

 

The Committee received a report which sought their views regarding the awarding of grants under the Council’s Voluntary Action Scheme 2014/15. 

 

The Committee was informed that the “Arrangements and Priorities for Funding†in respect of the scheme was considered by them at their meeting on 10th July 2013 and confirmed by Cabinet at its meeting on 29th July, 2013.  The availability of this funding was advertised in local newspapers with applications invited for return by the end of October 2013.  Applications received were circulated to Partnership Co-ordinators and other relevant Council officers for their views / recommendations as regards funding. 

 

The applications received together with the Partnership Co-ordinators’ views and recommendations in respect of each of the applications were attached as an appendix to the report received by the Committee.  The Application Guidelines given to all applicants which provided information for eligibility requirements, priorities for funding, and other administrative issues were also received by the Committee, as were details of grants already committed in respect of 2014/15 and 2015/16 which totalled £158,000 and £102,000 respectively.  Members were afforded the opportunity to view the full application forms as submitted by applicants prior to the meeting by contacting the report author.

 

Following receipt of the report a Member requested a progress report on the Barry Elim Church project which had received previous grant funding and also queried whether Members of the Committee could more easily access the Voluntary Action Scheme applications.  The Committee was informed that in view of data protection issues and the format of applications received, it had been agreed to afford Members the opportunity to view the forms prior to the meeting.  Furthermore, it was confirmed that the applications had been considered by the officer group and had been discussed in detail by that group. 

 

A discussion ensued on the various applications and the Committee was informed by a representative from the voluntary sector that in the near future third sector organisations would be bidding for public sector contracts in competition with much larger organisations and therefore needed to prepare for this and that a Consortium Development Officer would help with this objective.  A Member stated that projects allocated funding through the Voluntary Action Scheme should be accountable on an annual basis with reports being made to the Committee.  The Committee was advised that, over the years, the scheme had been refined and all projects now had allocated Supervising Officers to oversee the projects.  These officers ensured that each project submits quarterly claims and year end reports to the satisfaction of the Supervising Officer before release of grant is made. 

 

The Committee was further advised that in the past an application with a medium priority would be likely to receive funding, however, this was not necessarily the case now with budgetary constraints.  Furthermore, the Committee was informed that under the new Social Services Act it was necessary to work with various enterprises which provided an opportunity to work with smaller organisations and that the appointment of a Consortium Development Officer for the Vale Centre for Voluntary Services was new and innovative and should help with service provision.

 

Following consideration of the report, it was

 

AGREED –

 

(1)       T H A T applications 7, 8 and 14 referred to as high priority for grant assistance as detailed in the report and listed in the table below, be recommended to Cabinet for approval: 


 

 

 

 

 

 

 

 

 

Draft Allocation

 

 

 

 

 

2014/15

2014/15

2015/16

2016/17

 

 

 

 

Grant Requested

per Annum*

Single Yr

Multi Yr

 

Ref

Applicant / Project

Details

Funding

Funding

Funding

Funding

Comments

 

 

 

£’000

£’000

£’000

£’000

£’000

 

FORWARD COMMITMENTS ALREADY GRANTED.

 

0

158

102

0

 

Applications approved under 2014/15 scheme:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Applications seeking three year funding:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

Crossroads in the Vale (EMI)

-  Social inclusion groups for those with dementia

Project expanding existing groups from 2 no. to 5 no.

-  Employees costs 9 hrs / wk £14k pa + other costs £8k

(Additional groups 2 no. in Barry & 1 no. in Penarth)

22

0

20

18

16

Health, Social Care & Well Being – High Priority

Supports individuals to remain active and carers to continue in their caring role.

Organisation currently receiving c£300k pa funding from VoG Council.

Exit strategy – None other than further grant applications.

 

 

 

 

 

 

 

 

 

8

Dinas Powys Voluntary Concern

-  “Independent living†project

 

Expansion of existing service delivery through increased opening hours at Murchfield Resource

4

0

4

4

4

Health, Social Care & Well Being – High

Priority

Centre.

Balance of funding from internal reserves.

-  Employees costs 9 hrs / wk £4k pa + other costs £1k

       (Service provided out of Murchfield Community Centre)

(Subject to developing a charging policy to users)

Supports individuals to remain active and to maintain contact with their peers.

Exit strategy – increased volunteer base, increased fund raising.

 

 

 

 

 

 

 

 

 

14

Vale Centre for Voluntary Services

-  3rd Sector consortia development

Appointment of a Consortium Development Officer to assist with 3rd sector bidding for public sector contracts

-  Employees costs pt 21 hrs / wk £17k pa + other costs £7k

(Community Enterprise Ctre., Skomer Rd., Barry)

24

0

21

21

21

Health, Social Care & Well Being – High Priority

Regeneration – High Priority

Positive development to prepare the third sector to bid for public sector contracts.  Some concern re level of oncosts

Organisation core funded by VoG Council £84k pa

Exit strategy – future costs would be incorporated within funding bids

 

 

 

 

 

 

 

 

TOTAL NOW RECOMMENDED

 

 

45

43

41

TOTAL NOW RECOMMENDED

 

OVERALL TOTAL APPROVED

 

 

203

145

41

 

 

 

 

 

 

 

 

 

 

 

BUDGET (ASSUMED)

£203,000

*approximate

 

 

 

*delete as appropriate


 

(2)       T H A T a progress report in respect of Barry Elim Church project be submitted to the next meeting of the Committee.

 

Reasons for recommendations

 

(1)       To progress the award of grants in accordance with the approved scheme.

 

(2)       In order that the Committee can monitor the progress of this project.

 

(N.B.  Ms. R. Connor and Ms. L. Pritchard were not present when this item was being discussed.)

 

 

 

 

Attached as Appendix - Report to Voluntary Sector Joint Liaison Committee: 8th May, 2014