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Agenda Item No

 

A MATTER WHICH THE CHAIRMAN HAS DECIDED IS URGENT BY REASON OF THE NEED TO ENSURE A LICENCE IS IN PLACE BY THE 11 JULY, 2014

 

The Vale of Glamorgan Council

 

Cabinet Meeting:  16 June, 2014

 

Report of the Cabinet Member for Leisure, Parks, Culture and Sports Development

 

Jenner Park Clubhouse - Request for Temporary Licence

 

Purpose of the Report

1.         To agree the grant of a temporary licence with Barry Town United AFC for the use of the lounge area of the Clubhouse at Jenner Park for a period of 4 weeks.

Recommendations

1.         That Cabinet, agree on a without prejudice basis, to grant a 4 week licence to Barry Town United AFC for the period 11th July 2014 to 12th August 2014.

2.         That delegated authority is granted to the Director of Resources, in consultation with the Director of Visible Services and Housing and the Head of Legal Services and the Cabinet Member for Leisure, Parks, Culture and Sports Development to agree the terms and conditions of the licence and any associated costs.

Reasons for the Recommendations

1.         To permit Barry Town United AFC to use the lounge area of the Clubhouse to support the visits of Merthyr Town and Cardiff City to the stadium during July and August 2014.

2.         To ensure a timely agreement of the licence details and that any costs associated with the licence term are met.

 

Background

2.         The report that featured earlier on the agenda entitled; 'Feasibility Study - Installation of Synthetic Sports Pitch, Jenner Park Stadium' provides full details in respect to the background on the Jenner Park Clubhouse.

3.         A further report which addresses the feasibility study outcomes for the 3G artificial pitch option, and long term plans for the Clubhouse buildings will be presented to Cabinet later this calendar year.

Relevant Issues and Options

4.         A letter has been received from the manager of Barry Town United AFC advising of a fixture at Jenner Park with Cardiff City Football Club on 5th August 2014, and a possible question and answer session with officials of the club after the game.

5.         In addition, Barry Town United AFC has been given a wildcard entry into the Football Association of Wales (FAW) Word Cup.  This prestigious competition, which starts in August 2014, involves teams from the Welsh Premier League, Welsh League Division One and the Cymru Alliance; and Barry Town United AFC have been drawn against Merthyr Town; a tie that rekindles many old rivalries.

6.         The suggested temporary licence term would permit hospitality arrangements to be introduced at the stadium for both the Cardiff City and Merthyr games.

7.         The Clubhouse building does require a number of compliance checks for gas, water, electricity and fire safety before being put back into use.  These will have to be undertaken prior to the temporary occupation, and funded by the Parks and Grounds Maintenance Section.  Depending on the arrangements for any future use of this building, it is however very likely that such compliance work would be required anyway before any future long term letting of the buildings.

8.         It is proposed that due to the condition of internal decorations and fixtures the licence be limited to the newer lounge area and connecting sub rooms and a plan of the proposed licence area is shown hatched at Appendix A.

9.         Barry Town United AFC would be expected to undertake, at their cost, any internal decorative works required to the licenced area.  Any such work would be first agreed by the Director of Visible Services and Housing, along with any method statements for the work tasks proposed.

10.      Any temporary licence would be issued on a strictly without prejudice basis, the licence being granted in this case to support the local community and fans of Barry Town United AFC and of football in general.  The visit of Cardiff City to Jenner Park represents a major opportunity for the Town and the local area and use of the Clubhouse ensures that maximum benefit is gained from this and the Merthyr Town game.

11.      There have been other parties interested in the Clubhouse since the building became vacant and such parties will have an opportunity of expressing an interest in the building in a formal manner when the future options for the building are agreed by Cabinet later this year.

Resource Implications (Financial and Employment)

12.      It is proposed that a fee of £100 be charged to Barry Town United AFC for the cost of utilities over the licence period.  The Football Club will also be asked to cover the legal and estates costs in drawing up the legal documentation. All other costs will be met from within existing budgets.

Sustainability and Climate Change Implications

13.      The temporary licence will support two major football fixtures assisting with the continued viability of the local area and Barry Town United AFC.

Legal Implications (to Include Human Rights Implications)

14.      The licence would restrict public use of the lounge area to the two days of the football fixtures mentioned, the remaining term of the licence being available for clearance, decoration and setting up of the rooms.

15.      The licence would be issued on a strictly without prejudice basis from 11th July 2014 to 12th August 2014 and the lounge area will be returned to the Council in good condition on 13th August 2014.

Crime and Disorder Implications

16.      None.

Equal Opportunities Implications (to include Welsh Language issues)

17.      Other interested parties will have an opportunity of expressing an interest in the clubhouse buildings when their long term use is agreed by Cabinet later this year.

Corporate/Service Objectives

18.      The recommendations assist with the regeneration outcome:  'The Vale of Glamorgan has a thriving economy supporting cohesive sustainable communities' and the environment outcome - 'Current and future generations of Vale residents and visitors enjoy the built and natural environments of the Vale of Glamorgan and actively protect and maintain them.'

Policy Framework and Budget

19.      This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

20.      As the implications of this report are wider than the immediate stadium area, no individual ward Member consultation has been undertaken.

Relevant Scrutiny Committee

21.      Economy and Environment.

Background Papers

None.

 

Contact Officer

Miles Punter - Director of Visible Services and Housing

Tel:  02920 673 101

 

Officers Consulted

Operational Manager, Legal

Group Estates Officer

Accountant, Visible Services

 

Responsible Officer:

Miles Punter - Director of Visible Services and Housing

 

 

 

 

 

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