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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 16 June, 2014

 

Report of the Leader

 

Use of the Managing Director's Emergency Powers

 

Purpose of the Report

1.         To notify the Cabinet of the exercising of Emergency Powers by the Managing Director since the last report in January 2014.

Recommendation

That the report be noted.

Reason for the Recommendation

To inform Cabinet.

 

Background

2.         The Emergency Powers procedure was approved by Minute No. 95 2012/13.

Relevant Issues and Options

3.         To note the following:

(a)       Gileston to Old Mill Highway Improvement Scheme Main Works -

 

Authority to give delegated authority to the Director of Visible Services and Housing in consultation with the Cabinet Member for Environment and Visible Services to:

·               Accept the tender presented by Alun Griffiths (Contractors) Ltd at the Tender Sum of £1,469,239.31.

·               Appoint Capita Symonds to undertake the Contract Management and Site Supervision roles during the main works period based on their fee proposal of £118,473.73

(Scrutiny - Corporate Resources)

 


(b)       Contact Centre Technology with Sabio Limited -

 

Authority to extend the existing contract for the support and maintenance of the Council's Contact Centre technology by 12 months at a cost of £26,826.25.

 

(Scrutiny - Corporate Resources)

 

(c)        Revised Figures for the Llantwit Learning Community Strategic Outline Case -

 

Authority to submit the Strategic Outline Case including costs of the scheme to meet the revised Welsh Government submission deadline date.

 

(Scrutiny - Lifelong Learning)

           

(d)       Membership of the Planning Committee -

 

Authority to replace Councillors Janice Birch and Margaret Wilkinson with Councillors Rhona Probert and Gwyn Roberts with immediate effect and until further notice.

 

(Scrutiny - Corporate Resources)

 

(e)       Membership of the Planning Committee and Scrutiny Committee (Economy and Environment) -

 

Authority to replace Councillor Mrs. M. Kelly Owen with Councillors R.P. Thomas and H.J.W. James on the Planning Committee and the Scrutiny Committee (Economy and Environment) respectively, with immediate effect and until further notice.

 

(f)         Virement within the Education Capital Programme 2013/14 -

 

Authority to transfer a total of £15,246 from the Fire Precautions Project to the Ysgol St. Curig Scheme.

 

(Scrutiny - Corporate Resources)

 

(g)       Cowbridge Bowling Green Replacement of Playing Surface -

 

Authority to:

 

(1)       Appoint Dales Sports Surfaces to uplift and dispose of the existing carpet at a cost of £2,350.

 

(2)       Appoint TerraDat, Cardiff to carry out a 3D laser survey at a cost of £695.

 

(3)       Appoint Dales Sports Surfaces to supply and lay Mastergreen surface in accordance with their quotation.

 

(4)       Fund the works from Visible Services Asset Renewal Fund 2014/15.

 

(Scrutiny - Economy and Environment)

 

 

(h)        Roofing Works - Albert Primary, Fairfield Primary and Ysgol St. Curig Schools -

 

Authority to:

 

(1)       Transfer the anticipated underspends for the Albert Primary (£112k), Fairfield Primary (£144k) and Ysgol St. Curig (£90k) roofing schemes from the 2013/14 Capital Programme into the 2014/15 Capital Programme.

 

(2)       Approve the allocation of the 2014/15 Education Asset Renewal Budget to Albert Primary (£215k), Fairfield Primary (£100k) and Ysgol St. Curig (£150k) roofing schemes.

 

(3)       Award the contract for works at Albert Primary to ET and S Construction Limited for the value of £310,567.

 

(Scrutiny - Corporate Resources)

 

(i)         Virement Within Education Capital Programme 2013/14 -

 

Authority to transfer a total of £16,000 from the Holton Primary overboarding ceiling scheme to carry out similar works at Gladstone Primary, Ysgol St. Baruc and St. Nicholas Primary Schools.

 

(Scrutiny - Corporate Resources)

 

(j)         Housing - Off Gas Heating Upgrades - Various Properties (Tender Acceptance) -

 

Authority to:

 

(1)       Waive Contract Standing Orders 4 and 5 relating to procedures to be adopted when compiling a tender list in accordance with Contract Standing Order 2.2 in order to avoid the risk of losing grant funding by not adhering to the stipulated deadline.

 

(2)       Accept the tender submitted by Egnida Limited in the amount of £169,751.41.

 

(Scrutiny - Housing and Public Protection)

 

(k)        Education Asset Renewal -

 

Authority to allocate £60,000 from the Learning and Skills Capital Programme for 2014/15 for school assets renewal to undertake works to the main heating system at Holton Road Primary School and to approve the above specification ahead of a formal report to the Cabinet on 28th April 2014 which would provide a full breakdown of the allocation. 

 

(Scrutiny - Corporate Resources)

 

(l)         21st Century Schools Local Government Borrowing Initiative –

 

Authority to accept the grant to approve the ability to raise the required loan and to make the necessary changes to the Capital Programme.

 

(Scrutiny – Corporate Resources)

 

(m)      S106 Capital Schemes –

 

Authority to include the following schemes in the Capital Programme for 2014/15 in order for design and works to commence as soon as possible as S106 monies have been received for them:

 

·               Maslin Park - £43,000

·               Footpath Improvements Cowbridge - £72,525

·               Premier Inn Bus Layby and Shelter - £86,635

·               Llanfair Primary School - £40,000.

(Scrutiny – Corporate Resources)

 

Resource Implications (Financial and Employment)

4.         The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Sustainability and Climate Change Implications

5.         The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Legal Implications (to Include Human Rights Implications)

6.         The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Crime and Disorder Implications

7.         The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Equal Opportunities Implications (to include Welsh Language issues)

8.         The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Corporate/Service Objectives

9.         The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Policy Framework and Budget

10.      All actions fall within paragraph 1 of the Managing Director's Delegated Powers set out on page 179 of the Council's Constitution.

Consultation (including Ward Member Consultation)

11.      None.

Relevant Scrutiny Committee

12.      As indicated under Paragraph 3 above.

Background Papers

Relevant Emergency Powers proformas.

 

Contact Officer

Jeff Rees, Principal Democratic and Scrutiny Officer, tel: 01446 709413

 

Officers Consulted

None.

 

Responsible Officer:

Siân Davies, Managing Director