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Agenda Item No

 

The Vale of Glamorgan Council

 

Cabinet Meeting: 30 June, 2014

 

Report of the Cabinet Member for the Environment and Visible Services

 

Highway Maintenance Contracts

 

Purpose of the Report

1.         To obtain the approval of Cabinet to award the Carriageway Resurfacing Contract 2014/15 to Lafarge Tarmac Ltd.

2.         To obtain the approval of Cabinet to extend the existing contracts for Highway Weed Control, Surface Dressing, Micro-Asphalt Surfacing.

Recommendations

1.         That the contract for Carriageway Resurfacing be awarded to Lafarge Tarmac Ltd until March 2015.

2.         That the contract for Highway Weed Control 2012/2013 awarded to Complete Weed Control (South Wales) Ltd be extended to March 2015 at no price increase to current rates.

3.         That the contract for Surface Dressing 2012/2013 awarded to Road Maintenance Services Ltd be extended to March 2015 at no price increase to current rates.

4.         That the contract for Micro-Asphalt Surfacing 2012/2013 awarded to Kiely Brothers  be extended to March 2015 at no price increase to current rates.

5.         That delegated authority be granted to the Director of Visible Services and Housing in consultation with the Head of Legal Services and Cabinet Member for Environment and Visible Services to approve Lafarge Tarmac Limited as the resurfacing contractor and to extend existing contracts for Weed Control, Surface Dressing, Micro Asphalt Surfacing.

Reasons for the Recommendations

1.         This represents the most suitable option considering both cost and quality.

2, 3, 4 and 5

To ensure continued compliance with the Councils Contract Standing Orders and Financial Regulations.

Background

3.         The Highways and Engineering Section within Visible Services routinely let specialist works contracts for highway repairs and refurbishment.  This report proposes the award of a new contract for carriageway resurfacing for 2014/2015 and extensions to a number of existing contracts in accord with the extension terms of those contracts and at no additional costs.

Relevant Issues and Options

4.         Tenders were invited from 4 contractors for carriageway resurfacing and based on a quality/price model with a 30/70 spilt respectively, Lafarge Tarmac Ltd were identified as the most competitive tenderer for the Carriageway Resurfacing Contract 2014/2015. (An Analysis of the returned tenders is attached at Appendix A) It is anticipated the value of the contract will be in the order of £2 million. 

5.         Tenders have been previously invited for the Highway Weed Control, Surface Dressing, Micro-Asphalt Surfacing.  The contract terms permit contract extensions of up to a further two years with the agreement of the Council and relevant contractor via an annual review.   The tenders were originally approved by Cabinet on 18 April, 2013 (Minute Number C1698).

6.         The Contracts are administered within the Highways and Engineering Section of Visible Services.

Resource Implications (Financial and Employment)

7.         The works will be financed from within the Councils 2014/2015 Capital and Revenue Budgets. The resurfacing works will be funded by the Local Government Borrowing Initiative (LGBI) and the Council's internal Capital Budget.  There has been an increase of 10.4% in unit cost rates compared to the 2011 - 2012 contract this, is mainly due to an increase in UK bitumen prices.

Sustainability and Climate Change Implications

8.         Highway Maintenance and refurbishment improves the roads network which in turn can increase the economic viability of the Vale of Glamorgan as a location.  Daker Pro Plus is used for the weed control treatment which is a clean label and not harmful to bees.

Legal Implications (to Include Human Rights Implications)

9.         The Council has a duty to maintain the Highway pursuant to the Highways Act (1980).

Crime and Disorder Implications

10.      There are no Crime and Disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

11.      There are no Equal Opportunities implications.

Corporate/Service Objectives

12.      Environment - Outcome:  Current and future generations of Vale residents and visitors enjoy the built and natural environments of the Vale of Glamorgan and actively protect and maintain them.

Policy Framework and Budget

13.      This is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

14.      There is no consultation proposed as this is a Vale wide issue.

Relevant Scrutiny Committee

15.      Economy and Environment.

Background Papers

None.

Contact Officer

Ken Evans - Acting Routine Maintenance and Street Lighting Manager - Tel: 02920 673084.

 

Officers Consulted

Operational Manager - Legal

Accountant - Visible Services and Housing

 

Responsible Officer:

Miles Punter - Director of Visible Services and Housing