Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 17 November, 2014


Report of the Leader


External Funding: Sustainable Social Services Wales - Delivering Transformation and Barry Communities First Cluster


Purpose of the Report

1.         To inform Cabinet of two externally funding projects/bids which are being progressed and to seek approval for the work being undertaken and acceptance of the grants and conditions.


1.         That Cabinet approves acceptance of the Sustainable Social Services - Delivering Transformation funding for 2014/15 including on-going responsibilities as lead body for the grant.

2.         That Cabinet approves the bid submitted for the Barry Communities First Cluster for 2015/16 and if successful acceptance of the funding including the on-going responsibilities as lead body for the grant.

Reasons for the Recommendations

1.         To enable the work to continue in preparation for the Social Services and Well-being (Wales) Act 2014.

2.         To enable the work of the Communities First programme to continue and implementation of the Delivery Plan.



2.         The bid for Sustainable Social Services - Delivering Transformation funding for 2014/15 was submitted to Welsh Government in September 2014 and has been approved by Welsh Government for the current financial year. This work is being undertaken in conjunction with the Cardiff and Vale University Health Board, Cardiff Council and the third sector.

3.         The Barry Communities First Cluster Bid was submitted in September 2014 and is for funding for 2015/16. A decision is expected from Welsh Government in December 2014 and if the bid is successful all grant conditions will need to be agreed and finalised.

4.         The Council's External Funding Steering Group considered the two projects at a meeting on the 15th October 2014 in terms of exit strategy, risks and implications for the Council.

5.         Following the meeting of the External Funding Steering Group both bids were then considered by Corporate Management Team (CMT) on the 22 October 2014.There was some concern that the Communities First bid had been submitted to Welsh Government without first being considered by either the External Funding Steering Group or CMT.  Therefore CMT had been unable to take a view on the bid prior to its submission. The need for all bids to follow agreed procedures was highlighted to ensure full consideration of how the project aligns to corporate priorities, the impact on other services and that any risks or onerous conditions regarding the external funding have been duly considered.

6.         In discussing arrangements for external funding CMT agreed to review the sources of funding to ensure that externally funded programmes of work are aligned to Council priorities. The External Funding Steering Group have also agreed to review current procedures and the external funding proforma to ensure that funding bids are presented to the group prior to submission and that all relevant details are provided.

Relevant Issues and Options

Sustainable Social Services Wales - Delivering Transformation


7.         This is the second year of funding to support the implementation of the new Social Services and Well-being (Wales) Act 2014. The Council has been asked to administer the grant on behalf of the region (Cardiff and Vale of Glamorgan) which has been awarded to support the successful implementation of the Act.

8.         The funding is £194, 910 for the financial year 2014/15 and will help build capacity to support the transformation agenda set out in Sustainable Social Services for Wales: A Framework for Action and the new legislative arrangements.

9.         The funding will support a number of posts to manage the programme of change projects across Cardiff and the Vale of Glamorgan and for technical and financial assistance with regards to evaluating progress and implementation of the requirements of the Act.

10.      Work will include the creation of a regional implementation plan, improved capacity for self- assessment and cost benefit analysis and to ensure that schemes funded through the Regional Collaboration Fund and the Integrated Care Fund are fully embedded in the overall transformation programme.

11.      Further information about the bid is detailed in Appendix A.

Barry Communities First Cluster

12.      The Communities First cluster programme covers a population of 16,400 people living in the most deprived areas in the Vale, all situated in the Barry area. The wards include Buttrills, Cadoxton, Castleland, Cadoc and Court. The programme is split in to three themes, Healthy Communities, Learning Communities and Prosperous Communities. 

13.      A bid was submitted to Welsh Government in September 2014 for £611,497 for 2015/16. The funding is for a combination of salaries for 12 full-time posts, project resources and general costs including rent.  None of the posts are new and the funding will support the continued work of the Communities First team. More details about the bid are provided in Appendix B.

14.      The funding will support the continuation of work to benefit residents in the defined area that are in need of extra support to address their employment, health and learning needs.  Consultation has been undertaken with stakeholders to develop the new delivery plan which this funding will support.

15.      The delivery plan has been informed by the previous work undertaken to ensure the outcomes are achievable and  to limit any risk of 'clawback' of the grant due to a failure to deliver on the agreed objectives. Robust management and governance arrangements are in place to ensure risk is kept to a minimum.

Resource Implications (Financial and Employment)

16.      There are no exit costs linked to the Sustainable Social Services Wales - Delivering Transformation funding as post holders would either revert back to substantive positions or are on fixed term contracts. No match funding is required for this project.

17.      If the Communities First Barry Cluster programme were to end then any redundancy costs would be met from the Development Services budget and funds have been allocated for this purpose. No match funding is required for this project.

Sustainability and Climate Change Implications

18.      Work undertaken to transform social services recognises the need for sustainable services to be delivered  with key partners to address the increasing demand for services in particular due to the ageing population.

19.      Work undertaken through Communities First is helping to sustain local communities, and improve well-being, levels of engagement and employment opportunities as well as the health of residents in the most deprived areas of the Vale of Glamorgan.

Legal Implications (to Include Human Rights Implications)

20.      There are no direct legal implications arising from this report.

Crime and Disorder Implications

21.      There are no specific crime and disorder implications arising from this report.

Equal Opportunities Implications (to include Welsh Language issues)

22.      Work undertaken to sustain social services will ensure services are provided to the most vulnerable in society including children and the elderly.

23.      The Communities First delivery plan will help improve prosperity, healthy lifestyles and learning for those living in the most deprived areas. Projects will have particular target groups e.g. parents and young people.

Corporate/Service Objectives

24.      The Sustainable Social Services Wales - Delivering Transformation project supports the delivery of the Health and wellbeing priority in the Corporate Plan 'Citizens of the Vale of Glamorgan are healthy and have equality of outcomes and, through appropriate support and safeguards, the most vulnerable members of our community maximise their life opportunities.'

25.      Work undertaken through Communities First is consistent with the objective in the Corporate Plan to 'establish and implement a Barry Communities First cluster to deliver improved health and wellbeing of people living in the Communities First area'.

Policy Framework and Budget

26.      This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

27.      A number of Cabinet members sit on the Cluster Partnership Board which has considered and approved the bid for further funding into 2015/16 and the contents of the delivery Plan.  All Board members were also invited to attend a consultation on the current programme in September 2014 to discuss current performance, Cluster Programme priorities and future plans.

Relevant Scrutiny Committee

28.      Corporate Resources

Background Papers

The relevant External Funding Proformas are included as appendices


Contact Officer

Helen Moses - Strategy and Partnership Manager


Officers Consulted

External Funding Steering Group

Corporate Management Team

Carys Lord - Head of Business Management and Innovation

Colin Davies - Manager Barry Communities First Cluster Team

Bob Guy - Operational Manager, Countryside and Economic Projects

Carolyn Michael - Operational Manager, Accountancy

Mike Walsh - Principal Lawyer


Responsible Officer:

Huw Isaac - Head of Performance and Development