Agenda Item No.
THE VALE OF GLAMORGAN COUNCIL
CABINET: 23RD FEBRUARY, 2015
REFERENCE FROM SCRUTINY COMMITTEE (CORPORATE RESOURCES): 20TH JANUARY 2015
“ CAPITAL MONITORING REPORT FOR THE PERIOD 1ST APRIL TO 30TH NOVEMBER 2014 (MD) –
Appendix 1 to the report set out the details of the financial progress on the Capital Programme as at 30th November 2014. For all schemes where it was evident that the full year’s budget would not be spent during the year, the relevant officers were required to provide an explanation for the shortfall and this should be taken to the earliest available meeting of the Cabinet.
In addition to the above, Appendix 2 provided non-financial information on capital construction schemes with a budget over £100,000 and where a budget shown in Appendix 1 was more than £100,000, but was made up of several schemes that individually were less than £100,000, these schemes were not included in Appendix 2.
Other schemes reported related to Learning and Skills service and related to the following:
Holton Boiler Upgrade – following the completion of the scheme in 2013/14 a small amount of technical salary costs for the scheme had fallen due in 2014/15 and it was therefore requested to increase the scheme by £1,000 in 2014/15. This increase would be funded by a contribution from Cadoxton Infant Toilet Refurbishment.
Penarth Learning Community – due to a change in the profiled costs of this scheme, it was estimated that a further £1.9m would be spend in the current financial year. It was therefore requested to increase the 2014/15 Capital Programme by £1.9m to be funded by Transition from SBIG grant from Welsh Government who had agreed to bring the grant forward from 2015/16.
Social Services –
Bryneithin Marketing and Disposal – the Capital Programme for 2014/15 was proposed to be increased by £22,000 to fund costs associated with marketing and disposing the above site.
Woodlands ATC Demolition – it was requested to carry forward £2,500 into the 2015/16 Capital Programme for retention required as part of the demolition of Woodlands.
Castle Avenue External Structures Works – this budget was no longer required for the above scheme and it was requested that the budget of £1,000 be transferred to the Hen Goleg Boiler Replacement Scheme.
Flying Start Grants – a grant of £25,000 had been approved by Welsh Government for outside works at Margaret Alexander Community Centre. It was noted that it had not been possible to address all the difficulties presented by the outdoor space and therefore only indoor space would be provided at the Centre. As a result, the Welsh Government had been asked to vire the above sum to the Colcot Scheme, which would allow further work to be undertaken for the provision of a canopy, basic equipment and an internal folding door. This would bring the budget for the Colcot scheme to £315,000.
Visible Services –
• Penarth Pier Supports – due to the likely difficult conditions that would arise from working in a coastal environment in the winter period, it was expected that design and procurement works carried out via consultancy would take place in 2014/15 at a projected cost of £10,000. It was requested that the balance of the budget be carried forward to 2015/16 to enable works to commence early in April 2015.
Development Services –
• Penarth Heights Highways and Sustainable Transport Projects – a request to amalgamate the following schemes in order to enable a more co-ordinated approach to delivery of a number of related schemes in Penarth. The total budget for the amalgamated scheme would be £325,000:
- Cogan Hill / Plassey Street Junctions (Stages 1 and 2) – £30,000
- Windsor Road with Pill Street Junction Penarth – £10,000
- Plassey Street / Glebe Street Zebra Crossing - £30,000
- Plassey Street / High Street Zebra Crossing - £20,000
- Windsor Road / Plassey Street Roundabout Junction Enhancements - £100,000
- Windsor Street / Pill Street Dedicated Right Hand Turn - £110,000
- Lighting Scheme for Zig Zag Path - £25,000.
• Llandough Sustainable Transport Schemes – a request to amalgamate the following schemes in order to enable a more co-ordinated approach to delivery of a number of related schemes in Llandough. As part of this scheme a proposed cycleway / footway on Penylan Road would now been included. The total budget for an amalgamated scheme would be £35,000. This scheme would continue into 2015/16 and would be funded from S106 contributions of £94,000.
- Dochdwy Road Bus Shelter - £15,000.
- 20mph Zone, Llandough - £20,000.
• Page Road Open Space Play facilities – this scheme had been previously shown in the monitoring as Skatepark at Paget Road Penarth, the name had been amended as the sake park was just one of three play facilities within the scheme. It was requested to carry forward the budget of £156,000 because there was to be another round of consultation with users before Members decided the most appropriate scheme for implementation.
• Hensol / Pendoylan Traffic Calming – this scheme had required additional sockets and construction works which had resulted in an increase in costs. It was therefore requested that the 2014/15 Capital Programme be increased by £11,000 to be funded by a contribution by the S106 fund.
• Disabled Facilities Grants – changes to processes in 2014/15 had led to an increased number of approvals, as a result this had led to a reduced backlog in adult request and there was no longer a backlog for children’s services. As the Council was aiming to reduce the waiting times in this area it was requested to increase the budget by £200,000 to be funded by a contribution by Capital Receipts.
• Rights of Way Improvement Plans (ROWIP) 2014/15 – it was requested that the grant offer from Natural Resources Wales of £31,000 be included in the 2014/15 Capital Programme. This would be used towards the implementation of priority ROWIP actions.
In regard to variances between actual spend to date and profiled spend to date, the following was reported:
• Ysgol Dewi Sant, Llantwit Major and Barry Cluster (Ysgol Gwaun y Nant / Oakfield) – amendments to programming / sequencing of works has resulted in actual expenditure that was less than the initial spend profile. This did not adversely affect the final cost of the project.
• WHQS Works – there was likely to be a variance in the WHQS expenditure as the extent of works required in a property was not known until the works commenced. Less had been spent than was projected for Non Traditional Properties. More had been spent than was projected on Central Heating Works, Rewires and Asbestos Management.
The Committee, in acknowledging the improvements to date in regard to reducing the backlog and waiting times in relation to DFGs. In noting the additional funding that had been made available in the Capital Programme to reduce waiting times further, expressed the view that the Council should further look to make every effort to continue to reduce overall waiting times in respect of DFGs.
A Member made reference to the former Bryneithin Residential Home site and enquired as to progress in bringing the site into beneficial use. The Head of Finance indicated that the funding set aside in the Capital Programme was for the marketing of the site, but could not confirm progress to date and consequently he indicated that he would e-mail Members of the Committee further information on progress as soon as practicable.
Having regard to the above and related issues, it was
(1) T H A T the Cabinet be recommended to approve the following changes to the 2014/15 Capital Programme:
Holton Boiler Upgrade - Request to transfer £1,000 to this scheme, funded by a contribution from Cadoxton Infant Toilet Refurbishment.
Penarth Learning Community - It is requested to increase the 2014/15 Capital Programme by £1.9m to be funded by a grant from Welsh Government.
Castle Avenue External Structures Works - This budget is not required for the Castle Avenue Scheme and is it requested that the budget of £1,000 is transferred to the Hen Goleg Boiler Replacement Scheme.
Flying Start Grants - It is requested that the Capital Programme is increased by £25,000, funded by a grant from Welsh Government.
Penarth Heights Highways and Sustainable Transport Projects - Request to amalgamate a number of S106 schemes in Penarth as set out in the report. The amended amalgamated budget will be £325,000.
Llandough Sustainable Transport Schemes - Request to amalgamate Dochdwy Road Bus Shelter and 20mph Zone within Llandough, in addition as part of this scheme a proposed cycleway/footway on Penylan Road would be constructed. The total budget for amalgamated scheme will be £35,000 2014/15 and £94,000 in 2015/16 and will be funded by S106.
Rights of Way Improvement Plans (ROWIP) 2014/15 - It is requested that the Capital Programme be increased by £31,000, funded by a grant from Natural Resources Wales.
(2) T H A T the Cabinet be requested to recommend to Council the following changes to the 2014/15 Capital Programme:
Bryneithin Marketing and Disposal - It is requested to increase the 2014/15 Capital Programme by £22,000 to be funded via a contribution from Capital Receipts.
Woodlands ATC Demolition - It is requested that £2.500 is carried forward into the 2015/16 Capital Programme for retention required as part of the demolition of Woodlands.
Penarth Pier Supports - It is requested that £90,000 be carried forward to 2015/16 to enable works required as part of this scheme to commence early in April 2015.
Paget Road Open Space Play Facilities - It is requested to carry forward the budget of £156,000 to 2015/16 to enable full consultation with users.
Hensol / Pendoylan Traffic Calming - It is requested that the 2014/15 Capital Programme be increased by £11,000 to be funded by a contribution from the S106 fund.
Disabled Facilities Grants - It is requested to increase the budget by £200,000 to be funded by a contribution from Capital Receipts.
Reason for recommendations
(1&2) To allow the Cabinet / Council to progress the schemes in the current or future financial years.”
Attached as Appendix – Report to Scrutiny Committee (Corporate Resources): 20th January, 2015