Agenda Item No
The Vale of Glamorgan Council
Cabinet Meeting: 09 March, 2015
Report of the Leader
External Funding: Families First Grant, Flying Start Grant, Out of Schools Childcare Grant, Youth Crime Prevention Fund, Regional Collaboration Fund, Club Innov8 Barry Communities First Pupil Deprivation Grant.
Purpose of the Report
1. To inform Cabinet of proposals for the use of six grant allocations from Welsh Government and to seek approval for the work being undertaken and acceptance of the grants and conditions.
1. That Cabinet approves the proposals for use of the Families First funding including on-going responsibilities as lead body for the grant.
2. That Cabinet approves the proposals for use of the Flying Start funding including on-going responsibilities as lead body for the grant.
3. That Cabinet approves the proposals for the use of the Out of Schools Childcare Grant 2015/16 including on-going responsibilities as lead body for the grant.
4. That Cabinet approves the proposals for use of the Youth Crime Prevention Fund allocation which covers Cardiff and the Vale of Glamorgan.
5. That Cabinet approves the proposals for use of the Regional Collaboration Fund allocation which covers Cardiff and the Vale of Glamorgan.
6. That Cabinet approves the proposals for the use of the Club Innov8 Barry Communities First Pupil Deprivation Grant including on-going responsibilities as lead body for the grant.
Reasons for the Recommendations
1. To enable the work of the Families First programme to continue.
2. To enable the work of the Flying Start programme to continue.
3. To enable work funded through the Out of Schools Childcare Grant to continue.
4. To enable the work funded through the Youth Crime Prevention Fund to continue.
5. To enable the projects funded through the Regional Collaboration Fund to continue for a further year and develop appropriate exit strategies.
6. To enable work funded through the ClubInnov8 Barry Communities First Pupil Deprivation Grant to continue.
2. Cabinet approved the use of Families First funding for a range of projects in February 2012 (Minute C1630). The funding is from April 2012 - 31st March 2017 and each year the Council submits proposals for how the funding will be utilised across a range of projects to support families in the Vale of Glamorgan. The Council acts as the lead recipient for the grant on behalf of the Children and Young Peoples Programme Board. The work is overseen by a multi-agency Management Board with representatives of Social Services, Education, Health and the Vale Centre for Voluntary Services.
3. Flying Start is a Welsh Government funded grant to improve outcomes for children aged 0-4 years in deprived communities. The original request for Flying Start funding was submitted in April 2007 and in July 2012, Cabinet endorsed the proposed utilisation of the Flying Start Grant covering the period 1st April 2012-31st March 2016. This work is overseen by the same multi-agency Management Board as the Families First programme.
4. The Out of Schools Childcare Grant for 2015/16 will support the set-up of new childcare settings, the extension of childcare places in existing childcare settings and the sustainability of existing out of school provisions. An assisted places scheme will also be supported. Work is overseen by the Children and Young Peoples Programme Board and the Early Years Development and Childcare Partnership. Proposals have yet to be submitted to Welsh Government.
5. A request for Youth Crime Prevention funding was submitted to Welsh Government and the Crime and Justice Department on 30th January 2015. This is an annual grant and it is provided on a regional basis to Cardiff and the Vale of Glamorgan to fund projects relevant to the prevention and reduction of youth crime.
6. The proposals for the use of the Regional Collaboration Fund for 2015/16 were submitted to Welsh Government on 22nd January 2015. This is a 3 year funding stream that will end on 21st March 2016. The fund is used to support five collaborative projects across Cardiff and the Vale of Glamorgan.
7. The request for Club Innov8, Barry Communities First Pupil Deprivation Grant funding has been submitted to Welsh Government. The anticipated project start date is April 2015, running until March 2016. The project is one aspect of the Barry Communities First Cluster programme working with four schools and utilising part of their Pupil Deprivation Grant (PDG) allocation to match fund the Communities First PDG from Welsh Government.
8. The Council's External Funding Steering Group (EFSG) considered the six projects at a meeting on the 28th January 2015 in terms of exit strategy, risks and implications for the Council. All projects were supported. The EFSG also recognised that officers were working together across a range of programmes to ensure where possible projects are aligned e.g. through the Community Strategy Delivery Plan 2014-18 lead officers are working to align projects across Families First, Flying Start and Communities First.
9. Following the meeting of the External Funding Steering Group the six bids were considered by Corporate Management Team (CMT) on the 11th February.
Relevant Issues and Options
Families First Grant
10. The Families First funding is for £1,534,990 (Revenue) and is used to fund 10 projects. Proposals were submitted to Welsh Government in January.
• Families Achieving Change Together (FACT)
• Young People Support Programme
• Partnership for Young Parents
• Putting Families First
• Young carers
• Raising awareness of welfare rights
• Family support programme
• Disability Focus
• Central Co-ordination Team
11. The funding will support a number of existing posts and the continuation of work to benefit families in defined areas, working to address the Welsh Government's four priority outcomes for Families First projects.
12. All projects will be issued with contracts/service level agreements containing SMART targets and are outcome focused. They will be monitored in accordance with the Children and Young Peoples Programme Board monitoring and evaluation procedures. Regular monitoring reports are prepared for Welsh Government and are circulated to the Children and Young Peoples Programme Board.
13. Work is also being undertaken to align work being undertaken through Families First, Flying Start and Communities First to ensure that opportunities for joint working are maximised.
14. Further information about the bid is detailed in Appendix A.
Flying Start Grant
15. The Flying Start programme was initiated in 2007 and the second phase of the grant scheme began in April 2012. The first phase of the project was based in the three Ward areas in Cadoc, Gibbonsdown and Court. The second phase of the funding in 2012 allowed for the expansion into the majority of the Castleland ward and selected post codes within Buttrills and Dyfan Wards.
16. The funding for 2015/16 is £2,608,109 (Revenue) and this now includes the Language and Play (LAP) grant of £46,109.00 which has been merged with the Flying Start grant. The Flying Start Delivery Plan was submitted to Welsh Government on the 30th January 2015 and the LAP proposals will be submitted on the 13th February.
17. The number of children within the scheme will increase by 121 in 2015/16 to 1,220 extending the programme to a slightly wider area. The budget allocation per head remains at £2,100 per child.
18. The funding will support a number of posts and will continue work in the defined areas that are in need of extra support. The Flying Start programme is evaluated by the Welsh Government as a national programme and comprehensive evaluation and monitoring is completed as a requirement of the revenue grant. A programme of quality assurance and evaluation is also undertaken at a local level including the monitoring of key educational outcomes data of children that have received Flying Start services.
19. Further information about the bid is detailed in Appendix B.
Out of Schools Childcare Grant
20. The Out of Schools Childcare grant provides access to good quality, affordable and accessible childcare for children to enable parents/carers to enter/continue in work, training or education. Children benefit from such funding as high quality childcare can promote and have positive effects on development, particularly for disadvantaged children.
21. The funding is £94,037 (Revenue) and this funding will support the creation of one new post and the continued work of the Out of Schools Childcare programme. Funding will also assist in the provision of an Assisted Places Scheme to support both children in need and children with a disability/additional need.
22. External funding is required for this project to enable the Council to carry out its statutory duties under the Childcare Act 2006 which places a duty on local authorities to look at the demands for childcare in their area and secure sufficient childcare to meet these demands.
23. Further information about the bid is detailed in Appendix C.
Youth Crime Prevention Fund
24. The projects funded through the Youth Crime Prevention Fund must deliver collaborative outcomes and meet national and local priorities across a range of areas such as child poverty, mental health, domestic abuse and substance misuse. The projects must also relate to the priorities set out by the Welsh Government and Youth Justice Board's joint strategy, Children and Young People First. The proposed projects have been signed off by the Youth Offending Service Management Board.
25. The funding is £224,000 (Revenue) and this will fund a number of existing full time and part time posts. Funding will support the continuation of the following projects;
• Triage (Cardiff and the Vale) - a project aimed at diverting children and young people away from crime and anti- social behaviour into mainstream services.
• Neighbour Resolution Panels (Cardiff and Vale) - bringing victims and young people together in a restorative meeting facilitated by community volunteers.
• Anti-Social Behaviour - this includes work provided by the Anti-Social Behaviour Unit and the Pulse Youth Service Detached Outreach Team.
• YOS Prevention Service - working with young people at risk of offending .
26. The funding is allocated to the Youth Offending Service to deliver services that meet the Welsh Government's guidance on Youth Crime Prevention together with the local priorities of the community strategy. Without this funding the Vale of Glamorgan would not be able to meet the requirements of these arrangements.
27. Further information about the bid is detailed in Appendix D.
Cardiff and Vale of Glamorgan Regional Collaboration Fund
28. The Regional Collaboration Fund (RCF) is a 3 year funding stream from Welsh Government, 2015/16 is the final year of the funding which has been reduced by 46%. The RCF is revenue funding and has been used to fund five specific projects;
• Remodelling Adult Social Care & Integration with Health Services,
• Regionalising Regulatory Services,
• CYD Cymru,
• Sexual Assault Referral Centre (SARC)
• Alcohol Treatment Centre (ATC).
29. The Vale of Glamorgan Council is the lead for the Social Care and Regulatory Services projects and Cardiff Council is the lead for CYD Cymru, the SARC and the ATC.
30. The funding for 2015/16 is £728,000 and this is required to support the continuation of projects into their third year and to enable exit strategies/ options for sustaining these projects to be developed. There could be potential redundancies in the SARC if the funding ceased but the associated costs would be paid by the UHB.
31. Funding will be utilised to support the continuation of projects into their third year. All projects have seen a reduction in the level of anticipated funding for 2015/16 with alternative sources of funding being accessed to support some of the projects. The RCF projects are monitored by the Cardiff and Vale Local Service Board and partners have worked together to develop a way forward for 2015/16 which was discussed by the Joint Local Service Board. The Welsh Government is currently considering the Councils’ proposals for allocating the reduced grant funding amongst the projects listed above.
32. Further information about the bid is detailed in Appendix E.
Club Innov8 Barry Communities First Pupil Deprivation Grant
33. The Communities First programme has been running in the Vale for a number of years but had a significant revamp in 2013 with the introduction of the Cluster concept and a change in the focus to become an anti-poverty project. The Club Innov8 project aims to engage children and young people, particularly girls and their families in Science, Technology, Engineering and Maths (STEM) education.
34. The overall funding for the project is £120,000 (Revenue). This is a combination of £60,000 in grant funding from the Welsh Government and £60,000 match funding from the Pupil Deprivation Grants of four primary schools in the Communities First area.
35. The funding will support the continuation of the project to the benefit of all children within participating schools. The project also supports children's families to access facilities, further education and any other form of training that helps them become more digitally active and pursue qualifications.
36. Technology, Computer Science and LEGO play an integral part in the project, working to enhance pupils and parents understanding and enthusiasm around STEM subjects. Partners in the project include LEGO, Microsoft, Apple, Google and the Big Learning Company.
37. The schools which will be participating in the project are, Cadoxton Primary School, Jenner Park Primary School, Colcot Primary School and Palmerston Primary School. In addition to the four primary schools, Bryn Hafren has asked to continue as partners in the project.
38. Further information about the bid is detailed in Appendix F.
Resource Implications (Financial and Employment)
39. Families First is dependent on continued Welsh Government funding, the exit strategy will be the cessation of individual project/s should funding be reduced/ceased. Any redundancy costs will be financed through the established Grant Exit Strategy reserve for Families First and Flying Start.
40. Welsh Government has not given any indication at this stage of their intention to discontinue the Flying Start Grant stream.
41. The Out of Schools Childcare grant 2015/16 has been awarded for this period only. Any funding offered to childcare settings will state that it will be for the period 1st April 2015 - 31st March 2016 only. The Local Authority will cover any redundancy costs for the project through the established Grant Exit Strategy reserve for Families First and Flying Start.
42. All services funded through Youth Crime Prevention fund have fixed funding periods. Service providers are made aware that each commissioned service is funded for a fixed period only. Temporary contracts are issued so notice can be given in advance of expiry of the grant if unlikely to continue.
43. The Regional Collaboration Fund does not allow for redundancy costs and each individual project has considered exit and forward strategies.
44. It is hoped that the Club Innov8 Barry Communities First project will continue when the current grant runs out, utilising schools Pupil Development Grant to do so. The project will then be managed wholly by schools involved.
Sustainability and Climate Change Implications
45. Each project will deliver a range of differing services that will work towards improved community wellbeing and resilience. The work undertaken will target a range of different people, and will work towards achieving a more prosperous, inclusive and socially cohesive society in the Vale of Glamorgan.
Legal Implications (to Include Human Rights Implications)
46. There are no direct legal implications arising from this report.
Crime and Disorder Implications
47. The Youth Crime Prevention Fund works to reduce the numbers of young people and children engaged in anti-social and/or offending behaviour, to increase the numbers of children and young people accessing services and to increase the engagement of victims and community members.
Equal Opportunities Implications (to include Welsh Language issues)
48. The Families First, Flying Start, Out of Schools Childcare Grant and Club Innov8 Barry Communities First project will deliver a range of services that will help improve prosperity, healthy lifestyles and educational outcomes of those living in the most deprived areas. Each project aims to deliver services to particular target groups, particularly those with protected characteristics.
49. The RCF will work to increase and sustain cross-border working and ensure effective and efficient service delivery. Projects such as the Remodelling of Adult Social Care and Integration with Health Services, Sexual Referral Centre and the Alcohol Treatment Centre deliver services to the most vulnerable in society.
50. The Families First, Flying Start, Communities First Pupil Deprivation Grant and the Out of Schools Childcare Grant underpin a range of priorities in the Corporate Plan, including community leadership and children and young people.
51. The Youth Crime Prevention Fund supports the delivery of children and young people priority and also the Community and Public Safety, ensuring residents and citizens feel safe and are safe within their community.
52. The Regional Collaboration Fund cuts across a number of Priority Outcomes in the Corporate Plan. In particular the fund supports the delivery of the health, social care and wellbeing priority.
Policy Framework and Budget
53. This is a matter for Executive decision.
Consultation (including Ward Member Consultation)
54. The Families First Management Board and the Children and Young Peoples Programme Board are directing the current Families First grant and the Flying Start grant based on Welsh Government direction. Members of the Boards are fully aware of developments being suggested and that they meet the priorities of the Community Strategy and the criteria for Welsh Government allocated grants.
55. Members of the Children and Young People's Programme Board have previously been presented with the Childcare Sufficiency Assessment Action Plan and received a further update on the 5th February 2015. The action plan informs how the grant will be utilised in 2015-16.
56. The Cardiff and Vale Local Service Board met on the 20th January 2015 and considered the proposals for use of the RCF funding in 2015/16.
57. The YOS Management Board has considered proposals for the use of the Youth Crime Prevention Fund.
58. A full consultation with all relevant Vale of Glamorgan Schools took place prior to the original Communities First Pupil Deprivation Grant being submitted in 2013, building on the links established with the Communities First Cluster schools, particularly those taking part in the Communities First/ Putting Families First project. All participating schools were again keen to continue with the success of this project, hence this application.
Relevant Scrutiny Committee
59. Corporate Resources.
The relevant External Funding Proformas are included as appendices.
Cardiff and Vale Joint Local Service Board 20 January 2015 - Regional Collaboration Fund proposals 2015/16
Huw Isaac - Head of Performance and Development.
External Funding Steering Group
Corporate Management Team
Mark Davies - Children and Young People's Partnership Manager
Amber Constant - Flying Start Manager
Debbie Maule - Children's Partnership Coordinator
Paula Barnett - Youth Offenders Service Manager
Colin Davies - Communities First Cluster Manager
Rachel Evans - Head of Children and Young Peoples Services
Tom Bowring - Business Improvement Manager
Operational Manager - Legal Services
Huw Isaac - Head of Performance and Development.