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Agenda Item No

The Vale of Glamorgan Council

Cabinet Meeting: 09 March, 2015

Report of the Cabinet Member for Adult Services

Security and Porter Services at Barry Library

Purpose of the Report

1. To seek Cabinet approval to remove the 24 hour security and the porter service provided to Barry Library.

Recommendations

1. Cabinet approves the removal of the 24 hour security service and porter service at Barry library.

 

2. The Director of Learning and Skills in consultation with the Leader and Deputy Leader, be given delegated authority to implement recommendation 1 subject to consultation with staff and the relevant trade unions.

Reasons for the Recommendations

1. To ensure that the savings target for the library service is achieved.

 

2. The recommendation can be progressed under officer delegation and the proposals progressed in accordance with the Council’s avoiding redundancy policy.

Background

2. At the Cabinet meeting of 11 August 2014, eleven of fourteen recommendations arising from a review of library services were approved. One of those recommendations was to remove the overnight security services provided at Barry Library and replace with CCTV during 2014/15. It was resolved that  subject to consultation with staff and the relevant trade unions, the Director of Learning and Skills in consultation with the Leader, be given delegated authority to implement this recommendation (minute ref C2430). 

Relevant Issues and Options

3. The calculation of estimated savings which could be achieved by implementing the recommendations arising from the Review of Library Services was based on the assumption that the 24 hour security service and porter service at Barry Library would be removed. As the wording of the recommendation was restricted to overnight security only there is now a requirement to seek approval to remove the 24 hour security service and the porter service in order to meet the savings target.

 

4. Security at the library will be supported through the use of CCTV which is already in place.  Library staff have received training on dealing with conflict and difficult situations and this will be refreshed as and when necessary.  Prior to the relocation of the Library Resources Service from the Printmet offices on Sully Moors Road to Barry Library in 2011, library staff handled book deliveries.  Library staff have received appropriate manual handling training to support a return to this practice.

 

5. Should this proposal be approved, there will be implications for staff currently working for the Council’s security and porter service, which is currently the subject of a wider cross Council review. Delegated authority is required in order to implement the changes necessary to the services provided to Barry Library.

Resource Implications (Financial and Employment)

6. The Council’s budget has been under pressure for a number of years with £28.8 million in savings identified between 2010/11 and 2014/15. Further substantial savings are necessary in 2015/16, 2016/17 and 2017/18. The latest projections now estimate that this will equate to a reduction of over £7 million in 2015/16 and approximately £24.7 million in total over the next three years. Failure to deliver the required savings is not an option for the Council. It is against this backdrop that the review of library services in the Vale was undertaken. If fully implemented it is anticipated that the Library Strategy will deliver savings in the region of £ 578k from 2015/16 of which £143k relates to the security and porter service at Barry Library. 

 

7. Subject to the decision of Cabinet, full consultation will be carried out with staff and the relevant trade unions. As part of the consultation we will seek to progress these proposals in accordance with the Council's Avoiding Redundancy Policy.  Where possible, staff will be redeployed to vacant positions.

Sustainability and Climate Change Implications

8. The Review of Library Services focuses on developing a model of service delivery which can be sustained in the long term within reduced funding levels.

Legal Implications (to Include Human Rights Implications)

9. The Council is a Library Authority under the terms of the Public Libraries and Museums Act 1964 and as such has a statutory duty to 'provide a comprehensive and efficient library service'.

 

10. Whilst the core Library Service is free under the Act, the Local Government and Housing Act 1980 and Library charges (England and Wales) Regulations 1991 define what may not be charged for and also gives Library Authorities the power to make charges for the provision of specified Library facilities.

 

11. Reference shall be had to the duties in Section 7 of the Public Libraries and Museums Act 1964 and Section 149 of the Equality Act 2010 and any relevant case law on the consideration of Libraries.

 

12. The proposals have potential employment law implications, advice in this regard will be sought as and when appropriate throughout the process

Crime and Disorder Implications

13. The removal of security service at Barry Library could result in an increase in inappropriate behaviour which will be mitigated by ensuring that staff have received up to date training on handling difficult situations and conflict. The security service is not provided at any other library nor is there any evidence of problems arising as a result. 

Equal Opportunities Implications (to include Welsh Language issues)

14. An intended outcome of the review was to ensure the service is accessible to all and supports the most vulnerable individuals as required throughout their lives.  In reshaping library services the Council carried out an Equalities Impact Assessment and it was considered that there was no potential for discrimination or adverse impact for groups protected under the Equalities Act 2010. The Equalities Impact Assessment was considered by Cabinet at its meeting of 11 August 2014.

Corporate/Service Objectives

15. The Library and Information Service contributes to a number of corporate objectives, especially in the areas of Community Leadership, Children and Young People, and Lifelong Learning and Skills.

Policy Framework and Budget

16. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

17. Consultation with staff and trade unions is an integral part of the implementing these proposals.

Relevant Scrutiny Committee

18. Lifelong Learning.

Background Papers

19. None

Contact Officer

Paula Ham, Head of Strategy, Community Learning and Resources. 

Officers Consulted

Debbie Marles, Head of Legal Services

Reuben Bergman Head of Human Resources

Jane Wade, Operational Manager Property

Simon Bowden, Cleaning and Security Manager

Nicola Monckton, Accountant

Responsible Officer:

Jennifer Hill, Director of Learning and Skills

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