Matter which the Chairman has decided is urgent by reason of the need to enable the grant terms and conditions to be accepted by the Council


Agenda Item No


The Vale of Glamorgan Council

Cabinet Meeting: 23 March, 2015

Report of the Leader

Armed Forces Community Covenant Grant

Purpose of the Report

1. To gain Cabinet’s approval for the acceptance of an Armed Forces Community Covenant grant relating to the Pavilion Bridge Project, based at Penarth Pier.  


1. The Council accepts the terms and condition of Armed Forces Community Covenant grant, totalling £47,600, relating to the Pavilion Bridge Project, based at Penarth Pier.


2. The Council enters into a Deed of Grant with Penarth Arts and Crafts Ltd.

Reasons for the Recommendations

1. To accept the grant.


2. To enter into the necessary legal agreement.


2. On the 23rd June 2011, the Council launched a Community Covenant.  The aims of the Community Covenant are to:

- Encourage local communities to support the Armed Forces Community in their areas.

- Nurture public understanding and awareness amongst the public of issues affecting the Armed Forces Community.

 - Recognise and remember the sacrifices faced by the Armed Forces Community.

- Encourage activities which help to integrate the Armed Forces Community into local life.

- Encourage the Armed Forces Community to help and support the wider community whether through participation in events and joint projects, or other forms of engagement. 

3. The parties signed up to the Community Covenant are :-

- Vale of Glamorgan Council

- Armed Forces Community

- Vale Centre for Voluntary Services (VCVS) on behalf of the Voluntary Sector

 - HIVE (St Athans)

4. Part of this covenant includes access to the Armed Forces Covenant Grant scheme.  The grant scheme is administered by the Ministry of Defence (MoD) on behalf of Her Majesty's Government.


5. The aim of the Community Covenant Grant Scheme is to financial support projects at the local level, which strengthens the ties or the mutual understanding between members of the Armed Forces Community and the wider community in which they live.


6. On 29th February 2012, minute number C1645, Cabinet noted the Armed Forces Community Covenant Scheme and approved delegated power for grant applications under the scheme below the value of £15,000.

Relevant Issues and Options

7. A grant application has been received from Penarth Arts and Crafts Ltd for the Pavilion Bridge Project.  The project aims to forge a connection between all ages, military and community group, veterans and current military personnel and the general public, through the arts and wider learning and sharing of experiences and developing a new access point for support.


8. The original value of the application was £191,866.  As this was the last round of bidding under the current scheme, the format will be changing post April 2015, the Council was requested to confirm what could be delivered with a reduced level of grant funding i.e. 25% and 50%.


9. Grant approval has now been received from the Community Covenant Grant Scheme Board for the reduced grant value of £47,600.


10. This level of funding can be used to :-

- Provide workshops for those aged 11-18, ranging from arts education to environmental study days, providing opportunities for veterans and retired service people to volunteer.

- Develop and promote the Dambuster walk which will educate and inform local residents and visitors about the contribution of Squadron 617 and the wider service community to our lifestyle.

- Run an annual art exhibition that showcases the work of people affected by Post Traumatic Stress Disorder and other mental health issues. 

- Provide opportunities for veterans and retired service people to volunteer.

- Purchase of disability and teaching equipment.

- Produce marketing and PR materials to generate further income.

Resource Implications (Financial and Employment)

11. The Council will not be required to make any financial contribution to the scheme.


12. The Council will be the grant recipient and will administer the payment of the grant on behalf of the MoD, once evidence of expenditure is received.


13. The nominated parties/individual to the bid in the application form are responsible for managing the project.


14. It is the responsibility of the Community Covenant Partnership to ensure value for money and to ensure that the proposed scheme delivers the stated benefits.

Sustainability and Climate Change Implications

15. There are no sustainability and climate change implications arising out of this report. 

Legal Implications (to Include Human Rights Implications)

16. A Deed of Grant will be drawn up with the organisation to confirm the terms and conditions of the Grant and the Council's obligations.

Crime and Disorder Implications

17. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

18. The scheme will support the vulnerable and increase social cohesion and equality opportunities.

Corporate/Service Objectives

19. The scheme will support work with partners to meet the diverse needs of our residents in ways that will safeguard and support those who are most vulnerable and in greatest need.

Policy Framework and Budget

20. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

21. Support has been received from both the RAF and HIVE at St Athans and the Vale Council for Voluntary Services.

Relevant Scrutiny Committee

22. The lead Scrutiny Committee is Corporate Resources.

Background Papers

Grant application

Letter from Community Covenant Grant Scheme Board - 12th February 2015

Contact Officer

Carolyn Michael

Operational Manager - Accountancy

Officers Consulted


Responsible Officer:

Managing Director