Top

Top

Agenda Item No

The Vale of Glamorgan Council

Cabinet Meeting: 23 March, 2015

Report of the Leader

Use of the Managing Director's Emergency Powers

Purpose of the Report

1. To notify Cabinet of the exercising of Emergency Powers by the Managing Director since the last report in June 2014.

Recommendation

1. That the report be noted.

Reason for the Recommendation

1. To inform Cabinet.

Background

2. The Emergency Powers procedure was approved by Minute No. 95 2012/13.

Relevant Issues and Options

3. To note the following:

 

(a) Authority to extend the Highway Emergency and Permanent Repairs Contracts until 31st March, 2015 with no increase to the tendered rates.  The contract was originally tendered in 2012/13 to LGA Ltd.

 

(Scrutiny - Economy and Environment)

 

(b) Authority to replace and to amend the Membership of the Scrutiny Committees (Economy and Environment), (Lifelong Learning) and (Housing and Public Protection) as follows -

• To replace Councillor Ms. R. Birch with Councillor G. Roberts (Scrutiny Committee (Economy and Environment))

• To replace Councillor Mrs. A.J. Moore with Councillor Ms. K.E. Edmunds (Scrutiny Committee (Lifelong Learning))

• To replace Councillor Mrs. A.J. Moore with Councillor Mrs. P. Drake (Scrutiny Committee (Housing and Public Protection)).

(Scrutiny - as indicated above)

 

(c) Authority in respect of the Wales Re-evaluation Rate Relief Scheme 2014/15 to accept and use grant money in the sum of £153,062 from the Welsh Government for 2014/15.

(Scrutiny - Corporate Resources)

 

(d) Wales Retail Relief Scheme 2014/15 - Authority to use the grant money in the sum of £564,179 from the Welsh Government for 2014/15.

(Scrutiny - Corporate Resources)

 

(e) Service Level Agreement for hosting Coastal Access Officer - Authority to accept and sign the Service Level Agreement to support the hosting of the Regional Coastal Access Officer financed by Natural Resources Wales.

(Scrutiny - Economy and Environment)

 

(f) Welsh Government Tackling Poverty Fund - Vale of Glamorgan Council grant application for the resettlement of Barry - Authority to undertake the following actions:

 

• That the proposed use of the Tackling Poverty Fund set out in the Outline Business Case and Project Schedule spreadsheet be authorised as the Council's application to the Welsh Government for grant funding.

• That subject to the Minister agreeing to support the proposals, the grant offer be included in the authority's Capital Programme 2014/15, 2015/16 and 2016/17.

 

(Scrutiny - Economy and Environment)

 

(g) Authority to replace Councillor Mrs. P. Drake on the Scrutiny Committee (Housing and Public Protection) with Councillor Mrs. A.J. Moore.

(Scrutiny - Corporate Resources)

 

(h) 2013/14 Capital Slippage Request - Authority to allow the approval for slippage of underspends for committed capital budgets for 2013/14 into 2014/15 and to authorise the Barry Regeneration Budget for 2014/15 be increased to reflect contributions from Development Services reserves of £50,000 and a provision set aside for Barry Regeneration in 2013/14 of £326,000.

 

(Scrutiny - Corporate Resources)

 

(i) Valleys Lines Electrification - Accelerated Structures - To grant delegated authority to the Director of Visible Services and Housing in consultation with the Cabinet Member for Environment and Visible Services to sign the Network Rail's form F006 Road/Highway Authority Agreement to bridge works for Gileston Over-bridge; Claypitt Way Over-bridge and Gluepot Over-bridge.

(Scrutiny - Economy and Environment)

 

(j) Section 106 Capital Schemes - Authority to include the undermentioned schemes in the 2014/15 Capital Programme:

 

• The Herberts - £13,618

• 20mph zone at Llandough - £20,000.

(Scrutiny - Corporate Resources)

 

(k) Salary for the Head of School Improvement and Inclusion - Authority to appoint the preferred candidate at the highest point of the Head of Services grade, but in accordance with 'transitional' arrangements. 

(Scrutiny - Corporate Resources)

 

(l) Welsh Government Tackling Poverty Fund - Deed of Grant and required legal documentation for a project to be managed/delivered by a third party - Authority to instruct the Head of Legal Services and Operational Manager (Legal Services) to prepare, complete and execute the Deed of Grant and required legal documentation to enable Barry YMCA to deliver the project identified in the Council's Tackling Poverty Fund application and to authorise the Head of Legal Services and the Operational Manager (Legal Services) to prepare, complete and execute the Deed of Grant and required legal documentation to enable Vale Centre for Voluntary Services to deliver the project identified in the Council's Tackling Poverty Fund application.

(Scrutiny - Economy and Environment)

 

(m) Increase procurement costs to meet 1/6th payment for the 2013/14 and 2014/15 financial years to allow the continued participation in the joint Organic Procurement with Cardiff City Council for long term AD treatment capacity (Cabinet Min. C1846 refers) - Authority to make higher value payments without referring the matter back to Cabinet.

(Scrutiny - Economy and Environment)

 

(n) NJC for Local Government Services - 2014-16 Pay Award - Authority to implement the 2014/16 new pay scales and allowances. 

(Scrutiny - Corporate Resources)

 

(o) Joint Negotiating Committee for Local Authority Craft and associated employees - 2014/16 pay award - Authority to implement the 2014/16 craft pay rates.

(Scrutiny - Corporate Resources)

 

(p) Change of allocation of agreed funding of a demountable building from Llangan Primary School to Romilly Primary School - Authority to reallocate Llangan Demountable monies to Romilly Primary School for a replacement nursery building; Authority to reallocate Section 106 monies from the proposed classroom extension plan to support the cost of an extended demountable building at Llanfair Primary School and that the £69,000 shortfall identified from underspends in respect of Rhoose guttering, Holton Road Primary School - Replacement of mains below the main hall, St. Cyres demolition (underspend) and St. Andrews toilets (underspend) be vired over to the Llanfair demountable budget to support the delivery of the extended plans.

(Scrutiny - Lifelong Learning)

 

(q) Boverton Flood Alleviation Scheme - Authority to grant delegated authority to the Director of Visible Services and Housing in consultation with the Cabinet Member for the Environment and Visible Services to -

• Appoint a consultancy to undertake the additional ground investigation works

• Appoint a contractor to undertake the CCTV survey.

 

(Scrutiny - Economy and Environment)

 

(r) Retrospective Approval of the Acceptance of the 4 Schools Primary Learning Hub Grant - £125,000

(Scrutiny - Lifelong Learning)

 

(s) Carbon Management Fund - Authority to increase the Council's Carbon Management Fund in 2014/15 Capital Programme by £103,000 to £176,000 with the increase funded by an increased contribution from the Carbon Management Fund Reserve in 2014/15.

(Scrutiny - Corporate Resources)

 

(t) Increase the Capital Loan Scheme for schools from £300,000 to £352,000 - Authority to increase the Schools Capital Loan Scheme by £52,000 to be funded by a contribution from the Schools Rationalisation and Improvement Reserve to fund the costs associated with a loan to Evenlode Primary School towards the cost of a new hall in 2014/15.

(Scrutiny - Lifelong Learning)

 

(u) Paget Road to Penarth Portway Woodland Path - Authority to include the Paget Road to Penarth Portway Woodland Path in the Penarth Heights Highways and Sustainable Transport Projects Scheme and that the 2014/15 Capital Programme be increased by £40,000 to be funded by a contribution from Section 106 monies.

(Scrutiny - Economy and Environment)

 

(v) Sycamore Cross Junction A48/Five Mile Lane Scheme - Authority to increase the 2014/15 Capital Programme by £11,591 in respect of the Sycamore Cross Junction A48/Five Mile Lane Scheme to be funded by grant carried forward from 2012/13.

(Scrutiny - Economy and Environment)

 

(w) Dock Offices - Electrical Power Upgrade - Authority to increase the 2014/15 Capital Programme by £26,000 in respect of the Dock Offices - Electrical Power Upgrade Scheme to be funded from the Project Fund.

(Scrutiny - Corporate Resources)

 

(x) Hensol Sustainable Transport Facilities - Authority to increase the 2014/15 Capital Programme by £17,063 in respect of the Hensol Sustainable Transport Facilities Scheme to be funded by Section 106 monies.

(Scrutiny - Economy and Environment)

 

(y) Acceptance of Welsh Government Schools Challenge Cymru Funding through the Central South Consortia for Barry Comprehensive School £218,600 - Authority to amend the 2014/15 Capital Programme to include the capital funding elements of the Consortia's Challenge Cymru Grants in the sum of £29,600.

(Scrutiny - Lifelong Learning)

 

(z) Additional Capital Schemes - Authority to vire £70,000 from the Penarth Esplanade/Cliff Road Improvements Scheme with £40,000 to be vired to the Victoria Park balustrading refurbishment and replacement scheme and £30,000 to be vired to the Goods Shed, Hood Road Scheme to cover the forecasted overspend and to complete the works on the ground floor.

(Scrutiny - Economy and Environment)

 

(aa) Dinas Powys to Cardiff Corridor Bus Priority Measures - Authority to increase the 2014/15 Capital Programme by £52,500 to be funded via grant from Welsh Government.

(Scrutiny - Economy and Environment)

 

(bb) Change of Allocation of Agreed Funding of the Flat Felt Rood (Kitchen) Ysgol Gyfun Bro Morgannwg to St Helens RC Infant and Junior School (Toilet and Classroom Refurbishment) and Llansannor Church in Wales Primary School (Replacement of a Wooden Pathway and Access Ramp) - Authority to reallocate monies from the replacement of a section of Bro Morgannwg roof project to the undermentioned projects

 

• St. Helens Roman Catholic Infant and Junior School - Phase 1, toilets, classroom refurbishment - £62,500

• Llansannor Church in Wales Primary School - Replacement of pathway, access ramp and fencing across the rear of the school - £17,500.

 

(Scrutiny - Lifelong Learning)

 

(cc) Allocation of Additional Education Asset Renewal to be utilised for Victorian Schools Strategy - Authority to allocate an allocation of £75,000 of the additional Education Asset Renewal Budget to fund external consultancy services; to allocate £462,000 of the Additional Education Asset Renewal Budget to increase the existing budget for 'overboarding ceilings' in the 2014/15 Capital Programme to £585,000; an allocation of £20,000 of the Additional Education Asset Renewal budget to increase the existing budget for 'Victorian Primary Schools - emergency roofing' in the 2014/15 Capital Programme to £40,000 and the remaining £43,000 of the Additional Education Asset Renewal budget be allocated to fund emergency/urgent works (should they be required).

(Scrutiny - Lifelong Learning)

 

(dd) Demountable Accommodation: Llanfair Primary School, Romilly Primary School and Flying Start at Colcot Primary School (Tender Acceptance) - Authority to accept the tender from Encon Construction Ltd for the undertaking of the principal and groundworks contracts role at the three sites in the sum of £480,563.29 and to accept the negotiated tender of Wernick Buildings Ltd for the design, supply and installation of demountable accommodation at the three sites in the sum of £558,562.00.

(Scrutiny - Lifelong Learning)

Resource Implications (Financial and Employment)

4. The procedure requires that these are taken into account by the Committee/Department originating the request for the use of Emergency Powers.

Sustainability and Climate Change Implications

5. The procedure requires that these are taken into account by the Committee/Department originating the request for the use of Emergency Powers.

Legal Implications (to Include Human Rights Implications)

6. The procedure requires that these are taken into account by the Committee/Department originating the request for the use of Emergency Powers.

Crime and Disorder Implications

7. The procedure requires that these are taken into account by the Committee/Department originating the request for the use of Emergency Powers.

Equal Opportunities Implications (to include Welsh Language issues)

8. The procedure requires that these are taken into account by the Committee/Department originating the request for the use of Emergency Powers.

Corporate/Service Objectives

9. The procedure requires that these are taken into account by the Committee/Department originating the request for the use of Emergency Powers.

Policy Framework and Budget

10. All actions fall within paragraph 1 of the Managing Director's Delegated Powers set out on page 190 of the Council's Constitution.

Consultation (including Ward Member Consultation)

11. None.

Relevant Scrutiny Committee

12. As indicated under Paragraph 3 above.

Background Papers

Relevant Emergency Powers proformas.

Contact Officer

Jeff Rees, Principal Democratic and Scrutiny Services Officer

Tel: (01446) 709413

Officers Consulted

None.

Responsible Officer:

Siân Davies

Managing Director