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The Vale of Glamorgan Council

Cabinet Meeting: 11 May, 2015

Report of the Cabinet Member for the Visible and Leisure Services

Highway Maintenance Contracts

Purpose of the Report

1. To agree the award of a number of highway maintenance contracts and to endorse the spend in 2014 / 2015 on highway repairs due to increased costs incurred on the emergency contract arrangements introduced for this particular service.

Recommendations

1. That the contents of the report be noted and be considered in connection with the Part II report later in the agenda.

Reasons for the Recommendations

1. To allow the Part I and Part II report to be considered together.

Background

2. The Council's Highway Maintenance Service uses various contractors to undertake work on its behalf. The contracts for Highway Emergency and Permanent repairs and Highway Weed Control have now expired and as a result tenders have been received in order to renew these contracts for the financial year 2015 / 2016.

 

3. In November 2014 the incumbent contractor for the Emergency and Permanent Repairs Contract, LGA Limited, went into administration and this necessitated the Highway Maintenance Service to urgently seek another contractor. The work was awarded to Centregreat Ltd on the basis that they used the same rates and prices as tendered for the previous LGA contract. The Highway Emergency and Permanent Repairs contract also encompasses a number of other Highway Maintenance works which include, The Big Fill Project, Housing Department Footway repairs, Capital Footway renewal works, erecting bollards and pedestrian fencing.

Relevant Issues and Options

4. Tenders for the Highway Emergency and Permanent Repairs Contract 2015 / 2016 were invited from 4 contractors. The analysis of the tenders was based on a quality / price model with a 30/70 split respectively.  Centregreat Ltd was identified as the most economically advantageous tender for the Highway Emergency and Permanent repairs Contract.

 

5. Tenders for the Highway Weed Control Contract were invited from 4 contractors and the analysis also based on the quality / price model with a 30/70 split respectively. Complete Weed Control (South Wales) Ltd was identified as the most competitive tenderer for Highway Weed Control

 

6. The Contracts referred to above are initially being awarded for the period of one year however the tender was issued with the option to extend for a further two years.  Details of the tender analysis are shown in the Part II report on this agenda.

 

7. The Contracts are administered within the Highways and Engineering Section of Visible Services.

Resource Implications (Financial and Employment)

8. The works will be financed from within the Highway Maintenance 2015 / 2016 Revenue Budgets.  

Sustainability and Climate Change Implications

9. Highway Maintenance and refurbishment improves the roads network which in turn can increase the economic viability of the Vale of Glamorgan as a location.

Legal Implications (to Include Human Rights Implications)

10. The Council has a duty to maintain the Highway pursuant to the Highways Act (1980).

Crime and Disorder Implications

11. There are no Crime and Disorder Implications.  

Equal Opportunities Implications (to include Welsh Language issues)

12. There are no Equal Opportunities Implications

Corporate/Service Objectives

13. Environment - Outcome:  Current and future generations of Vale residents and visitors enjoy the built and natural environments of the Vale of Glamorgan and actively protect and maintain them.

Policy Framework and Budget

14. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

15. There is no consultation proposed as this is a Vale wide matter.

Relevant Scrutiny Committee

16. Economy and Environment.

Background Papers

Request for Exception to Contract Standing Orders - Dated: 25/11/2014

Contact Officer

Ken Evans - Routine Maintenance and Street Lighting Manager

Tel: 02920 673 084

Officers Consulted

Operational Manager - Legal

Accountant - Visible Services and Housing 

Responsible Officer:

Miles Punter - Director of Visible Services and Housing