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The Vale of Glamorgan Council

Cabinet Meeting: 15 June, 2015

Report of the Leader

Mobile Phone Contract Renewal

Purpose of the Report

1.    To obtain approval for delegated powers to let a contract for the supply of mobile phones and related services.

Recommendations

1.    That delegated authority is granted to the Managing Director in consultation with the Leader to let a contract under the Crown Commercial Services (CCS) framework agreement NFC6.

 

2.    That a new contract is awarded on the most economically advantageous terms to the Council.

Reasons for the Recommendations

1.    To have an appropriate contract in place for the supply of mobile phones and associated services.

 

2.    To allow the award of the contract.

Background

2.    The existing contract with O2 has been in place since 2012, has been trouble free and generated considerable savings for the authority over the previous contract with BT.

 

3.    The Crown Commercial Services (CCS) has released a new framework agreement, NFC6, which has been awarded for three years to a single supplier following a competitive process.

 

4.    That supplier is our current supplier, O2, so there should be no issues with transition that could have occurred if another company had been awarded the contract.

 

5.    Welsh Government has mandated that all Public Sector bodies should use framework agreements where appropriate so the procurement process in this instance has been greatly simplified for the Council.

Relevant Issues and Options

6.    The contract will be awarded for a period of three years.

 

7.    The number of mobile phones and smartphones is expected to rise over this period as departments use mobile technology to improve the efficiency of their staff and help them to achieve the savings they have to make and to reshape their services.

 

8.    The new Regulatory Services Shared Service will use mobile technology increasingly to achieve the savings identified in their business case.

 

9.    The current number of connections in place covering phones, tablet computers and SIM cards for laptops is around 1300. All of these will be moved across to the new contract.

Resource Implications (Financial and Employment)

10.    The award of this contract under the new framework agreement will make savings over the current arrangements in place. Total payments to O2 for the financial year 2014/15 were £92,825. The NFC6 savings analysis provided by the CCS has indicated that savings in the range of £30,000 to £35,000 per annum should be achievable for each of the three years of the contract.

Sustainability and Climate Change Implications

11.    The award of the contract will allow staff to be more mobile and increase the flexibility for mobile, remote and home working.

Legal Implications (to Include Human Rights Implications)

12.    The Council will need to enter into a contract under the terms and conditions of the NFC6 framework agreement which have been agreed by the Crown Commercial Service.

Crime and Disorder Implications

13.    There are no crime and disorder implications for this report.

Equal Opportunities Implications (to include Welsh Language issues)

14.    There are no Equal Opportunities implications for this report.

Corporate/Service Objectives

15.    This project comes under the priority outcome of Community Leadership

Policy Framework and Budget

16.    This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

17.    No ward member consultation has taken place.

Relevant Scrutiny Committee

18.    Corporate Resources Scrutiny Committee.

Background Papers

NFC6 Framework Agreement

Contact Officer

David Vining - Head of Strategic ICT

Officers Consulted

Steve Leat - Procurement
Mike Bumford - Finance
Mike Walsh - Legal

Responsible Officer:

Rob Thomas - Managing Director
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