THE VALE OF GLAMORGAN COUNCIL
CABINET: 13TH JULY, 2015
REFERENCE FROM COMMUNITY LIAISON COMMITTEE: 2ND JUNE, 2015
65 APPOINTMENTS TO THE LOCAL SERVICE BOARD, THE COUNCIL’S RESHAPING SERVICES CHALLENGE GROUP, PROGRAMME BOARD AND PROJECT TEAM (MD) –
The report sought appointments from the representatives of the Town and Community Councils of the Community Liaison Committee to sit on the Local Service Board for the Vale of Glamorgan, the Reshaping Services Challenge Group and Programme Board and to note that an invitation had been extended to Mr. P. Egan of One Voice Wales to sit on the Reshaping Services Project Team.
The Head of Performance and Improvement, in presenting the report, advised that the Reshaping Services Strategy, which had been approved by Cabinet on 3rd November, provided a framework for the Council to work with over the next three to five years. An update on the development of the Reshaping Services Programme had also been considered by Cabinet on 26th January 2015 and had been referred to the Community Liaison Committee for consideration at its meeting on 27th January 2015.
A Cabinet Working Group ( the Challenge Group ) had been established to oversee the Programme and would be responsible for the ongoing review of all service areas during the Programme. The Challenge Group comprised the Leader, Deputy Leader and relevant portfolio holder and was supported by the Managing Director, Head of Performance and Development, Head of Finance, Head of Human Resources, relevant service directors and Executive Director of the Vale Council for Voluntary Services. At officer level, a Programme Board was responsible for managing the overall Programme in all its aspects. The Programme Board comprised the Managing Director (in the Chair), the Leader, Corporate Management Team, the Head of Human Resources and Executive Director for the Vale Council for Voluntary Services. The Sponsor for the Programme was the Managing Director and individual Directors were undertaking the role of Project Sponsor for individual service reviews / project teams.
The Council recognised that Town and Community Councils had an important role in representing local communities and could play an important part in informing the development of the Reshaping Services Agenda with regard to concepts such as demand management. Town and Community Councils could also assist with communication and engagement activities, for example raising awareness of changes being made to public services.
In light of the Reshaping Services Programme invitations were therefore being extended to the Community Liaison Committee for a representative of the 26 town and Community Councils to be appointed for a one year term of office to sit on the Council’s Challenge Group/ Programme Board.
An invitation was also extended to the Committee to appoint a representative to sit on the Local Service Board for a term of one year.
Although it was suggested that the representative could be the same individual; following a full discussion by the Committee, it was agreed that there should be separate appointments.
Appendix A attached to the report provided the criteria that had been identified for the nomination of a Town and Community Council representative to sit on the Programme Board / Challenge Group with Appendix B providing the criteria for the nomination of a Town and Community Council representative to sit on the Local Service Board. Appendix A also noted that the Challenge Group met on a cyclical basis to review service areas and the Programme Board on a monthly basis. Although Appendix B referred to the Local Service Board meeting taking place on a monthly basis, the Head of Service advised that this actually took place on a bi-monthly basis. With regard to the Project Team, the Committee was advised that an invitation had been extended to Mr. P. Egan of One Voice Wales to sit as a member of the Project Team, which he had accepted. This team had scheduled meetings to take place on a three weekly cycle.
Following further consideration, a number of Members suggested that in the future as the nominations were being requested for a year, when the appointments came up for re-election, the representatives should be requested to complete an Expression of Interest for the position detailing their experience in Local Government etc. and suitability for the position. Members considered that this approach would give all Members of the Committee the opportunity to consider in more detail, the individuals attributes and qualities for the positions.
Following a vote, it was subsequently
(1) T H A T Councillor M. Cuddy (Penarth Town Council) be appointed to the Reshaping Services Challenge Group / Programme Board for a term of one year.
(2) T H A T Councillor G. Smith (Llanmaes Community Council) be appointed to the Local Service Board for a term of one year.
(3) T H A T the appointment by the Programme Board for Mr. P. Egan of One Voice Wales to sit on the Project Team be noted.
(4) T H A T Cabinet be advised of the recommendations of the Committee and that when the positions are to be reappointed that a suitable assessment process be put in place in order for the Community Liaison Committee to be able to make informed decisions.
Reason for recommendations
(1-4) To appoint representatives from the Community Liaison Committee in order to ensure effective engagement.”
Attached as Appendix - Report to Community Liaison Committee - 2nd June, 2015