The Vale of Glamorgan Council

Cabinet Meeting:  13th July 2015

Report of the Cabinet Member for Regeneration

Mainstream School Transport:  Results of Tendering Exercise and Award of Contracts 2015-2016

Purpose of the Report

1.    To inform Cabinet of a tendering exercise in respect of 27 mainstream school transport contracts, due for renewal in September 2015.  


1.    That the contents of the report be noted, and be considered alongside the Part II report later in the agenda.

Reasons for the Recommendations

1.    To allow the Part 1 and Part II reports to be considered together.


2.    The mainstream school transport tendering exercise was undertaken to ensure the continued operation of 28 mainstream school transport services, of which one has been combined to form one contract.

Relevant Issues and Options

3.    Officers have analysed the tender submissions, which were assessed in line with agreed criteria which reflects price (70%) and quality (30%).  In terms of quality the 30% is made up as follows: 50% vehicle age and 50% company performance.


4.    Contracts will be awarded for one year only.  For data protection reasons the details of the tender submissions are contained within the Part II report to this agenda.

Resource Implications (Financial and Employment)

5.    The award of contracts can be accommodated within the current schools budget for 2015/16.

Sustainability and Climate Change Implications

6.    Bus provision assists in sustainability and helps to reduce car use for the journey to school and helps to reduce traffic congestion, particularly at the school gate.

Legal Implications (to Include Human Rights Implications)

7.    The provision of school transport is a statutory obligation under current legislation based on the mileage criteria of three miles for secondary pupils and two miles for primary pupils.  Certain services also cater for fare paying school pupils and these services are registered as local bus services under the terms of the Transport Act 1985.  

Crime and Disorder Implications

8.    These services will provide a safe environment for children to travel to and from school.

Equal Opportunities Implications (to include Welsh Language issues)

9.    The provision of a well organised school bus network helps to increase mobility and accessibility.

Corporate/Service Objectives

10.    To provide a reliable, efficient and value for money school bus network.

Policy Framework and Budget

11.    This report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

12.    As this report affects all wards, individual members have not been consulted.  The relevant schools and parents will be advised of new service providers before the start of the 2015/16 academic year.

Relevant Scrutiny Committee

13.    Economy and Environment.

Background Papers


Contact Officer

Kyle Phillips, Senior Transportation Officer, Tel. 01446 704760

Officers Consulted

Legal - Committee Reports

Finance Support Manager

Procurement Officer

Head of Strategy, Community, Learning & Resources

Responsible Officer:

Miles Punter - Director of Visible Services