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The Vale of Glamorgan Council

Cabinet Meeting: 27 July, 2015

Report of the Leader

Corporate Asset Management Plan 2015-2018

Purpose of the Report

1.    To seek approval to adopt the new Corporate Asset Management Plan (CAMP) 2015-2018, as attached in Appendix A.

Recommendations

1.    That Cabinet adopts the new Corporate Asset Management Plan 2015-2018 and appendices contained therein, including the Property Strategy 2015-2018 (Appendix 1 of the CAMP) and the Capital Investment Strategy 2014/15 - 2019/20 (Appendix 4 of the CAMP).

Reasons for the Recommendations

1.    To satisfy CL11 of the Corporate Plan 2015-2018 to produce an annual Asset Management Plan with specific targets to achieve the optimum use of our property assets.

Background

2.    The overall aim of the CAMP is to set out the strategic framework for realising the Property Strategy 2015-2018 (contained therein) and property mission statement. It sets out the methodology for managing the Council's property assets to ensure that they comply with appropriate statutory, regulatory and corporate standards; the need to ensure a co-ordinated approach to asset management; greater collaboration; and efficient, effective and sustainable use of land and buildings.

Relevant Issues and Options

3.    The previous CAMP was approved by Cabinet in October 2012 (Cabinet minute C1833 refers).

 

4.    The CAMP has been amended and updated to take into account new property related initiatives that have been recently undertaken, together with addressing the issues raised in the Wales Audit Office annual reports dated December 2011 and May 2014.

 

5.    The new CAMP also sets targets in its Asset Management Action Plan for the next 4 years and will be reviewed annually against these targets with the outcomes reported to Cabinet annually. Any implications/updates for the CAMP or the Capital Investment Strategy as a result of the refresh of the Corporate Plan, will also be reported annually.

Resource Implications (Financial and Employment)

6.    As property rationalisation continues, further opportunities will arise in making better use of the Council's remaining property portfolio. This may result in disposal opportunities (subject to Cabinet approval) and further movement of office based staff within buildings. It may also provide opportunities to "share" accommodation with other public sector organisations providing potential savings for the Council.

Sustainability and Climate Change Implications

7.    The CAMP will contribute to improving energy efficiency and ensuring that the Council continues to use property and assets in a sustainable manner.

Legal Implications (to Include Human Rights Implications)

8.    Any properties which may become surplus under this process will be disposed of in accordance with S123 of the Local Government Act 1972 and also in accordance with the previously approved Disposal Protocol.

Crime and Disorder Implications

9.    None as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

10.    There are no direct equal opportunities implications.

Corporate/Service Objectives

11.    The Corporate Asset Management Plan meets the requirements set out in the Corporate Plan which requires an Annual Asset Management Plan to be produced.

Policy Framework and Budget

12.    This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

13.    Consultation has been undertaken with Corporate Management Team, and the Corporate Asset Management Group, which has senior staff representation from all directorates. The members of this group have endorsed the CAMP. As this report is general in its recommendations and covers the majority of the asset portfolio at various locations across the County, no specific ward member consultation has taken place.

Relevant Scrutiny Committee

14.    Corporate Resources

Background Papers

Corporate Asset Management Plan 2015-2018.

Contact Officer

Dean Lacey, Asset Management Officer

Officers Consulted

Corporate Management Team

Corporate Asset Management Group

Responsible Officer:

Alan Jenkins, Head of Finance