The Vale of Glamorgan Council

Cabinet Meeting: 7 September, 2015

Report of the Leader

Armed Forces Community Covenant Grant

Purpose of the Report

1.    To gain Cabinet’s approval for the submission of an expression of interest for an Armed Forces Community Covenant grant bid, relating to the Ministry of Defence (MOD) St Athans Play/Family Area Redevelopment project.   


It is recommended that:

1.    Cabinet approves the submission of an expression of interest to the Armed Forces Community Covenant grant, totalling £240,000, relating to the MOD St Athans Play/Family Area Redevelopment project.



2.    If the bid is successful, Cabinet approves the acceptance of the grant and the Council entering into an appropriate Deed of Grant with the MOD.

Reasons for the Recommendations

1.    To apply for the grant.


2.    To accept and enter into the necessary legal agreement.


2.    On the 23rd June 2011, the Council launched a Community Covenant.  The aims of the Community Covenant are to:

- Encourage local communities to support the Armed Forces Community in their areas.

- Nurture public understanding and awareness amongst the public of issues affecting the Armed Forces Community.

- Recognise and remember the sacrifices faced by the Armed Forces Community.

- Encourage activities which help to integrate the Armed Forces Community into local life.

- Encourage the Armed Forces Community to help and support the wider community whether through participation in events and joint projects, or other forms of engagement.  


3.    The parties signed up to the Community Covenant are :-

- Vale of Glamorgan Council

- Armed Forces Community

- Glamorgan Voluntary Services on behalf of the Voluntary Sector

- HIVE (St Athans)


4.    Part of this covenant includes access to the Armed Forces Covenant Grant scheme.  The grant scheme is administered by the MOD on behalf of Her Majesty's Government.  Applications for grants have to be through a charity or local authority.


5.    The aim of the Community Covenant Grant Scheme is to financially support projects at the local level, which strengthens the ties or the mutual understanding between members of the Armed Forces Community and the wider community in which they live.


6.    On 29th February 2012, minute number C1645, Cabinet noted the Armed Forces Community Covenant Scheme and approved delegated powers for grant applications under the scheme below the value of £15,000.

Relevant Issues and Options

7.    The Council has been approached by the MOD at St Athans to submit an expression of interest on its behalf for a Play/Family Area Redevelopment project.  The project will include the creation of a Multi-Use Games Area, a skateboard park, an outdoor gym and junior play park, a family barbecue area and outdoor table tennis.  Attached at Appendix 1 is a draft layout of the area.


8.    The park will be specifically located to help encourage links between the civilian and military communities and to enhance their relationships through the medium of play.


9.    The deadline for the submission of the expression of interest is midday on 24th September 2015.

Resource Implications (Financial and Employment)

10.    The value of the application will be £240,000 inclusive of VAT.  This will cover the initial one off costs.  All works will be procured by the MOD.  The development will be carried out on land owned by the MOD and it will fund any future ongoing maintenance costs.


11.    The Council will not be required to make any financial contribution to the scheme.


12.    The Council will be the grant recipient and will administer the payment of the grant on behalf of the MOD, once evidence of expenditure is received.


13.    The nominated parties/individual to the bid in the application form are responsible for managing the project.


14.    It is the responsibility of the Community Covenant Partnership to ensure value for money and to ensure that the proposed scheme delivers the stated benefits.  

Sustainability and Climate Change Implications

15.    The scheme will assist in providing play opportunities within an existing community and support community cohesion.  

Legal Implications (to Include Human Rights Implications)

16.    A Deed of Grant will be drawn up with the organisation to confirm the terms and conditions of the Grant and the Council's obligations.

Crime and Disorder Implications

17.    This project will help to provide the opportunities for activities for families, children  and young people within the community.

Equal Opportunities Implications (to include Welsh Language issues)

18.    The scheme will support the vulnerable and increase social cohesion and equality opportunities.

Corporate/Service Objectives

19.    The scheme will support work with partners to meet the needs of our residents.

Policy Framework and Budget

20.    This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

21.    Support has been requested from the Glamorgan Voluntary Services.

Relevant Scrutiny Committee

22.    The lead Scrutiny Committee is Corporate Resources.

Background Papers

Draft bid documents

Contact Officer

Carolyn Michael

Operational Manager - Accountancy

Tel No 01446-709778

Officers Consulted


Responsible Officer:

Managing Director