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The Vale of Glamorgan Council

Cabinet Meeting: 7 September, 2015

Report of the Leader

Capital Monitoring Report for the period 1st April to 31st July 2015

Purpose of the Report

1.    To advise Cabinet of the progress on the 2015/16 Capital Programme for the period 1st April 2015 to 31st July 2015.

Recommendations

1.    That Cabinet approve the following recommendations that amend the 2015/16 Capital Programme.

  • Barry Regeneration Partnership - £13k is vired to the High Street/Broad Street Traffic Management Scheme.
  • Barry Regeneration Partnership - Increase the Barry Regeneration Partnership Scheme budget by £8k funded by a revenue contribution from Visible Services.
  • CASH Grants - Increase the 2015/16 budget by £8k to be funded by a contribution from the Policy revenue budget.

2.    Reports will continue to be presented to Cabinet on a quarterly basis.

Reasons for the Recommendations

1.    To amend the 2015/16 Capital Programme.

 

2.    To appraise Cabinet of progress in budget outturn.

Background

2.    Council on the 4th March 2015 minute no 940 approved the Capital Programme for 2015/16 onwards.

Relevant Issues and Options

3.    Appendix 1 details financial progress on the Capital Programme as at 31st July 2015.

 

4.    For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

 

5.    Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k.   Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Skills

6.    Victorian Schools - Emergency Powers have been used to vire the budget of £1.061m to specific schemes as follows: -

  • Victoria Primary School: External Refurbishment Works £270k
  • Overboarding Lath and Plaster Ceilings £741k
  • Sandstone Repairs £50k

7.    Ysgol Maes Dyfan Marketing - Emergency Powers have been used for the inclusion of £8k into the Capital Programme for Ysgol Maes Dyfan Marketing.  This scheme will be funded from Capital Receipts.

 

8.    Education Asset Renewal - The Education Asset Renewal budget was agreed by Cabinet on 23rd February 2015, minute number C2650.  Recommendation 3 stated "THAT the Managing Director or Head of Finance, in consultation with the Cabinet Member responsible for Finance, be given delegated authority to make additions, deletions or transfers to or from the 2015/16 to 2019/20 Asset Renewal budgets as appropriate."  This delegated authority has been used to vire £5k from the Ysgol Sant Baruc Rewire scheme to the Peterston-Super-Ely Primary - Renew electric heaters scheme.

Visible Services

9.    Visible Services Asset Renewal - The Visible Asset Renewal budget was agreed by Cabinet on 23rd February 2015, minute number C2650.  Recommendation 3 stated "THAT the Managing Director or Head of Finance, in consultation with the Cabinet Member responsible for Finance, be given delegated authority to make additions, deletions or transfers to or from the 2015/16 to 2019/20 Asset Renewal budgets as appropriate."  This delegated authority has been used to allocate the Visible Services Asset Renewal as follows: -

  • Coastal Infrastructure £50k
  • Public Conveniences Refurbishment £50k
  • Highway Structures £150k
  • Drainage £150k
  • Traffic Management Measures £100k
  • Visible Services Highway Improvements £100k
  • Parks and Grounds Maintenance £200k

Development Services

10.    Tackling Poverty - Emergency Powers have been used to approve the inclusion of £10k in the Capital Programme, for works to Victoria Gardens within Welsh Governments Vibrant and Viable Places (Tackling Poverty) programme.  This will add value to the programme of environmental improvements to Victoria Gardens. This scheme will be funded from S106 monies.

 

11.    Court Road Bus Shelter - Emergency Powers have been used to approve the inclusion of £22k in the Capital Programme for Court Road Bus Shelter.  This scheme will be funded from S106 monies.

 

12.    Maximising the employment potential of the Glamorgan Heritage Coast - Emergency Powers have been used to approve the inclusion of £98k for the above scheme in the Capital Programme.  This scheme is 100% grant funded from the Big Lottery Fund.

 

13.    Innovation Quarter capital receipts - Emergency powers have been used to approve the inclusion of £396k for the above scheme in the Capital Programme.  This scheme will be funded by capital receipts.  The purpose of the Emergency Powers is to seek approval to pay Welsh Government their share of the capital receipts the Council has previously received from land disposals.  The land had previously been purchased with Welsh Government grant.

 

14.    Barry Regeneration Partnership - As part of this scheme £13k has been allocated for feasibility and preliminary design works for High Street/Broad Street traffic management.  It is therefore requested that £13k is vired to the High Street/Broad Street Traffic Management Scheme.

 

15.    Barry Regeneration Partnership - £12k of this budget is allocated for the former public convenience on the Eastern Promenade, the costs for the works have increased due to unforeseen asbestos within the building.  The total cost of the works is £20k and it is therefore requested to increase the Barry Regeneration Partnership Scheme budget by £8k which will be funded by a revenue contribution from Visible Services.

Resources

16.    Civic Offices Lift - Emergency Powers have been used to approve the inclusion of £90k in the Capital Programme for the Civic Offices lift.  This scheme will be funded from the Building Fund.

 

17.    Carbon Management Fund - Delegated Authority has been used to increase this scheme by £200k.  The budget will be used to enable the Council to improve the energy and water efficiency of Council buildings with a maximum 10 year payback period.  The scheme will be funded from the Energy Fund.

 

18.    CASH Grants - At year end, only part of the underspend was carried forward into 2015/16.  This was insufficient to cover the level of claims now received and it is therefore requested to increase the CASH Grants budget by £8k which will be funded by a contribution from the Policy revenue budget.

Variance between Actual Spend to date and Profiled Spend

19.    Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

 

20.    Penarth Learning Community - Amendments to programming/sequencing of works has resulted in actual expenditure that is less than the initial spend profile.  This does not adversely affect the final cost of the project.

 

21.    Modular Building Resiting Ysgol Dewi Sant - Amendments to programming/sequencing of works has resulted in actual expenditure that is more than the initial spend profile.  This does not adversely affect the final cost of the project.

 

22.    WHQS Works - There is always likely to be a variance in the WHQS expenditure as the extent of the works required in a property is not known until the works commence. The individual allocation to each of the schemes for this year is currently being reviewed and Delegated Authority will shortly be used to update the budgets for the programme.

Resource Implications (Financial and Employment)

23.    There are no direct financial implications of this report.

Sustainability and Climate Change Implications

24.    There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

25.    There are no legal implications.

Crime and Disorder Implications

26.    There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

27.    There are no equal opportunity implications.

Corporate/Service Objectives

28.    Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

29.    This report is a matter for Executive decision.

Consultation (including Ward Member Consultation)

30.    Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

31.    Corporate Resources

Background Papers

None

Contact Officer

Victoria Lloyd

Accountant - capital

Officers Consulted

OM Accountancy, Social Services, Development Services, Visible Services and Housing, and Learning and Skills.

Responsible Officer:

Rob Thomas

Managing Director

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