The Vale of Glamorgan Council

Cabinet Meeting: 7 September, 2015

Report of the Leader

External Funding: Community Safety Police and Crime Commissioner's Fund, ARBED Eco Fund.

Purpose of the Report

1.    To inform Cabinet of two external funding grants, and to seek approval for the work being undertaken and acceptance of the grants and associated conditions.


1.    That Cabinet authorises acceptance of the Community Safety Police and Crime Commissioner Funding.


2.    That Cabinet notes the use of the Managing Directors emergency powers to approve acceptance of ARBED eco funding and the proposed uses of the funding.


3.    Cabinet authorises the inclusion of the ARBED grant into the Capital Programme.

Reasons for the Recommendations

1.     To allow grant funding to be accepted in order to continue the work of the Safer Vale Partnership.


2.        Due to timescales involved in accepting the grant funding, the use of emergency powers was required to allow ARBED eco funding to be accepted in order to deliver an extensive work programme to improve energy efficiency within homes.    


3.         To include the ARBED eco funding in the Capital Programme.


2.    The Police and Crime Commissioner for South Wales allocates an annual revenue grant to the Safer Vale partnership to address crime and disorder issues in the Vale of Glamorgan. The funding is allocated to the partnership to deliver services that meet the priorities of the Crime and Disorder Act 1998, the Police and Crime Act 2006, the Police and Justice Act 2007 and the local priorities as outlined in the Community Strategy 2011-2021. The allocation has historically allowed the partnership to fund co-ordinators to ensure all voluntary and statutory partners are delivering effective services that support the reduction of crime and the fear of crime. Each community safety partnership in Wales receives an allocation from their region's Police and Crime Commissioner, through this allocation partnerships appoint their own co-ordinators to deliver each priority area.     


3.    The ARBED eco fund is provided by Welsh Government to support investment in the private and social housing sector to improve energy efficiency, reduce carbon emissions and help families considered to be in fuel poverty. The bid was submitted on the 30th June 2015 to round three of the Welsh Government's 'Warm Homes Arbed-Eco' fund. Notification that the bid had been successful was received from Welsh Government on the 12th August 2015 with a requirement for signed offer letters to be returned by the 26th August. The grant bid is focused on the Gibbonsdown estate and in particular the Gibbonsdown 2 Lower Super Output Area (LSOA). This area was chosen because it appears in the top 5% of deprived LSOAs across Wales in the Welsh Indices of Multiple Deprivation (WIMD) Index 2014 and is therefore adjudged to be an area that would benefit greatly from this type of grant support.    

Relevant Issues and Options

Community Safety Police and Crime Commissioner Fund

4.    The total allocation to the Vale of Glamorgan from the fund is £56,500.00. This has previously been and will continue to be used to contribute towards employment costs of existing personnel in the partnership.


5.    The fund will be allocated as follows;   

  • ASB (Anti-Social Behaviour)/PPO (Prolific Priority Offender) Co-ordinator, contribution towards salary and on costs, together with travel costs for post - £11,016.00  
  • Anti-Social Behaviour Assistant, 40% contribution towards salary and on costs of this post. The post provides secretariat support for the anti-social behaviour team -£6,559.00
  • Data Analyst, 65% contribution towards salary and on costs of this post. This post provides the analytical support that is required to inform the local authority and partners where resources should be directed to address crime and disorder - £22,835.00
  • Community Engagement Officer, contribution towards part-time salary and on costs for post. The post co-ordinates all the community engagement activities that are attended by the partnership throughout the Vale as well as the development and delivery of campaigns to raise safety awareness - £16,090.00

ARBED Eco fund

6.    The total funding required for the ARBED eco project is £2,617,182.75 of which, £2,367,182.75 was sought in capital grant funding with £250,000 being provided in match funding.


7.    The programme will seek to deliver a number of improvements to homes in the Gibbonsdown 2 area as follows;

  • External Wall Insulation - £2,562,932.75  
  • Heating Controls - £6,510.00
  • Boiler Change - £46,112.5
  • Draught Proofing - £1,627.50

8.    The programme will be delivered to both private sector households and the Council's own housing stock. The delivery of the project will be managed by Melin Homes who will use an existing framework contractor to deliver the works. This will enable the project to be delivered within the current financial year as required by Welsh Government. Currently the Council is limited to two bids of no more than 250 properties per bid from the fund. This is the first phase of grant funding to this area; it is possible that a further grant may be forthcoming to address the remaining areas of the estate.


9.    Both grants have been considered and supported by the External Funding Steering Group in July 2015.

Resource Implications (Financial and Employment)

10.    External funding is allocated to the Safer Vale Partnership by the Police Crime Commissioner for South Wales. Without this funding the partnership would not be able to meet the statutory requirements under which the partnership continues to work. All staff funded through the grant have fixed term contracts with any possible redundancy costs allocated for should the funding not continue.


11.    The grant is an annual allocation to the partnership and requires no ongoing monitoring returns to be completed.  There are no grant conditions attached to this grant.  


12.    The ARBED eco funding is required to support community improvements which would not otherwise be funded to this extent. The project will not only deliver wholesale improvements to properties in the area, but will also address the issues of fuel efficiency and fuel poverty. Delivery of the project will result in no new staffing requirements within the Council due to the external agents managing the bid and supporting the projects delivery.    


13.    The £250,000 being provided in match funding for the project will be sourced from the Housing Revenue Account through a portion of monies previously allocated to deliver the Welsh Housing Quality Standard due to the close alignment.

Sustainability and Climate Change Implications

14.    There are no direct sustainability and climate change implications arising from the Police and Crime Commissioner funding.


15.    It is estimated that the ARBED eco funding will result in an average carbon saving of 32 tonnes/ CO2 lifetime of measure (1.2 tonnes/CO23 per annum) as measured by OFGEM/ECO guidelines. This equates to a 1.2 tonnes CO2 saving per property per annum. In conjunction with CO2 savings, it is estimated 107 households, 45% of the area will be supported in making fuel savings.          

Legal Implications (to Include Human Rights Implications)

16.    There are no direct legal implications arising from these grants.

Crime and Disorder Implications

17.    The Police and Crime Commissioner funding will have a direct impact on the reduction of repeat anti-social behaviour, the number of prolific offenders that reduce their offending behaviour, the percentage of victims that receive support from the anti-social behaviour unit and will work to increase the number of Vale residents that feel the Vale is a safe place to live.


18.    There are no crime and disorder implications arising as a direct result of ARBED eco funding.

Equal Opportunities Implications (to include Welsh Language issues)

19.    There are no direct equal opportunities implications arising from this report.

Corporate/Service Objectives

20.    The Police and Crime Commissioner funding will work to directly support the community and public safety priority of the Corporate Plan and priority outcome 9 of the Community Strategy, ensuring residents and visitor feel safe and are safe within the Vale of Glamorgan.


21.    ARBED eco funding will work to support the delivery of a number of Corporate Plan priorities, including living within environmental limits and ensuring a strong, healthy and just society in the Vale of Glamorgan. Funding will further support the delivery of priority outcomes 3 and 7 of the Community Strategy.     

Policy Framework and Budget

22.    This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

23.    The Cabinet Member for Housing, Building Maintenance and Community Safety has been consulted on both the Community Safety Police and Crime Commissioner funding and the ARBED eco funding.    

Relevant Scrutiny Committee

Corporate Resources

Background Papers

Contact Officer

Huw Isaac, Head of Performance and Development

Officers Consulted

External Funding Steering Group

Corporate Management Team

Deborah Gibbs, Principal Community Safety Officer

Andrew Treweek, Operational Manager Building

Responsible Officer:

Huw Isaac, Head of Performance and Development