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The Vale of Glamorgan Council

Cabinet Meeting: 30 November, 2015

Report of the Electoral Registration Officer

Community Review - Lavernock Ward (Sully and Lavernock Community Council)

Purpose of the Report

  1. To agree a community review of the number of members for the Lavernock Ward on the Sully and Lavernock Community Council in accordance with the Local Government (Democracy) (Wales) Act 2013.

Recommendations

  1. T H A T Cabinet notes the report and grants delegated authority to the Electoral Registration Officer to conduct a review of electoral arrangements relating to the number of members representing the Lavernock Ward on the Sully and Lavernock Community Council, in accordance with the Local Government (Democracy) (Wales) Act 2013.
  2. T H A T Cabinet approves the terms of reference of the review and the timetable attached at Appendix 1 to this report.

Reasons for the Recommendations

  1. To inform Cabinet of the key requirements in conducting such a review; and to authorise the Electoral Registration Officer to act accordingly;
  2. To comply with the Local Government (Democracy) (Wales) Act 2013.

Background

  1. The Council has a duty under s31 of the Local Government (Democracy) (Wales) Act 2013 ("the Act") to conduct a review of the electoral arrangements for a community in its areas either of its own initiative or at the request of the community council for the community.
  2. A request has been received from the Sully and Lavernock Community Council, ("the Community Council") following an Ordinary Meeting of the Community Council, for a review to be undertaken of the number of members elected to the Lavernock Ward.
  3. The request highlights that the Community Council consider that there is an unfair ratio of members to electors in the Lavernock Ward, proposing that the total number of members for the Lavernock Ward be increased from one to two.

Relevant Issues and Options

  1. The attached terms of reference at Appendix 1, cater for the key statutory requirements for the review which are:
  • bring the review to the attention of the mandatory consultees and any other person it considers likely to be interested in the review;
  • consult the mandatory consultees on its intended procedure and methodology for the review;
  • conduct investigations as it considers appropriate;
  • after the initial consultation the Council must prepare a report containing any proposals for change or if it does not consider any change appropriate, a proposal to that effect and details of the review it conducted.
  • the review will be published electronically and will be available for public inspection. Copies of the report will also be sent to the Welsh Ministers and the mandatory consultees and a response will also be provided to all representatives who took part in the review.

Resource Implications (Financial and Employment)

  1. The publishing and administrative costs of the review will be met from the Electoral Registration Services existing budget.

Sustainability and Climate Change Implications

  1. There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

  1. Sections 31 - 40 of the Act places the Council under a legal duty to conduct a review of electoral arrangements for a community at the request of the community council.

Crime and Disorder Implications

  1. There are no direct implications arising from this report.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no direct implications arising from this report, however, any proposed changes will be subject to an Equality Impact Assessment.

Corporate/Service Objectives

  1. Electoral Registration has links to the following corporate priority:

'Citizens of the Vale of Glamorgan can easily access efficiently managed services that are focused around their needs, have confidence in how decisions are made and are proud to live in the Vale.'

Policy Framework and Budget

  1. The report is a matter for Executive decision by Cabinet. A report detailing the outcome of the review will be presented to Cabinet in due course and thereafter the Council for consideration and approval.

Consultation (including Ward Member Consultation)

  1. Consultation has been undertaken with the relevant ward Councillors. Representations have been received from Councillor Penrose which will be considered as part of the proposed review.

Relevant Scrutiny Committee

  1. Corporate Resources

Background Papers

Letter from the Sully and Lavernock Community Council dated 7 July 2013.

Local Government (Democracy) (Wales) Act 2013

Contact Officer

Rebecca Light (Electoral Services Manager, Legal Services)

Officers Consulted

Rob Thomas (Managing Director)

Responsible Officer:

Debbie Marles (Electoral Registration Officer)

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