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The Vale of Glamorgan Council

Cabinet Meeting: 30 November, 2015

Report of the Leader

Use of the Managing Director's Emergency Powers

Purpose of the Report

  1. To notify Cabinet of the exercising of Emergency Powers by the Managing Director since the last report in October 2015.

Recommendation

  1. That the report be noted.

Reason for the Recommendation

  1. To inform Cabinet.

Background

  1. The Emergency Powers procedure was approved by Minute No. 95, 2012/13.

Relevant Issues and Options

  1. To note the following:

(a)                Disabled Facility Grants (DFGs)

Authority to make a further allocation in the amount of £200,000 to the DFG 2015/16 capital budget, to be funded from the Policy Revenue Budget, to ensure there was sufficient funding to complete this year's applications without creating a backlog.

Scrutiny Committee - Housing and Public Protection

(b)                ARBED Funding - Melin Homes

Authority to enter into a Memorandum of Understanding with Melin Homes Ltd to act as a scheme promoter, designer and overall project manager to assist in the preparation of a bid and onsite delivery in relation to the Welsh Government's initiative Fuel Poverty / ARBED scheme for the Gibbonsdown area.

Scrutiny Committee - Housing and Public Protection

(c)                Ysgol Iolo Morganwg Demountable Purchase

Authority to increase the 2015/16 Capital Programme by £50,000 to be funded from the Education Revenue Budget in relation to the proposed purchase of a demountable classroom.

Scrutiny Committee - Lifelong Learning

(d)                Penarth Heights - Cycle Path Project

Authority to increase the 2015/16 Capital Programme by £25,000 for the provision of the Penarth Cycle Parking Project to be funded from Section 106 monies.

Scrutiny Committee - Economy and Environment

(e)                ARBED Funding

Authority to accept Welsh Government funding for external wall improvements in the sum of £2,068,698.75 and to amend the 2015/16 Capital Programme as a consequence of accepting the grant funding.

Scrutiny Committee - Economy and Environment

(f)                Jenner Park 3G Pitch Works Contract Award and Budget Provision for Jenner Park and Colcot Pitches

Authority to award the works contract to McArbles for the installation of a 3G pitch and authority to amend the 2015/16 Capital Programme to include the budget provisions for both the Jenner Park 3G pitch installation and the Colcot 5-aside pitches as per the financial information set out in the report to Cabinet on 11th May, 2015.

Scrutiny Committee - Economy and Environment

(g)                Coldbrook Catchment Flood Risk Management Scheme - Award for Construction Contract, Natural Resources Wales Collaborative Agreement and Serving of Scheme Notices

Authority to allow the following to be undertaken:

-                                to increase the Capital Programme by £2,958,746 for Coldbrook                                                                 Construction

-                                increase the Capital Programme by £256,944 for Coldbrook Design and                                                 Development Phase

-                                for the Head of Legal Services to agree and enter into, on behalf of the                                                 Council, an appropriate form of collaborative agreement with Natural                                                 Resources Wales to undertake and fund the works on Main River

-                                to allow the Head of Legal Services to issue the necessary notices under the                                 Land Drainage Act 1991 for all other works.

Scrutiny Committee - Economy and Environment

(h)                Travel Plan Annual Season Ticket for Rail Travel from Home to Work

Authority to purchase a Season Ticket under the auspices of the Council's Staff Travel Plan for one employee within Visible Services and Transport Division at a cost of £1,032 (the maximum value of the purchase of a rail ticket was currently set at £1,000).

Scrutiny Committee - Economy and Environment

(i)                Old Coal Yard, St. Athan, Highway Works

Authority to amend an error in respect of Section 106 funding in relation to the Old Coal Yard, St. Athan, Highway Works from £36,000 to £46,000. Authority was also sought to amend the Capital Programme to reflect the amended funding amount.

Scrutiny Committee - Economy and Environment

(j)                Additional Works at Penarth Pier Supports

Authority to vire £25,000 from the Structures Asset Budget to Penarth Pier Supports Budget to fund additional works which will need to be undertaken to protect and maintain the longevity of the structure.

Scrutiny Committee - Economy and Environment

Resource Implications (Financial and Employment)

  1. The procedure requires that these be taken into account by the Committee / Departments originating the requests for the use of Emergency Powers.

Sustainability and Climate Change Implications

  1. The procedure requires that these be taken into account by the Committee / Departments originating the requests for the use of Emergency Powers.

Legal Implications (to Include Human Rights Implications)

  1. The procedure requires that these be taken into account by the Committee / Departments originating the requests for the use of Emergency Powers.

Crime and Disorder Implications

  1. The procedure requires that these be taken into account by the Committee / Departments originating the requests for the use of Emergency Powers.

Equal Opportunities Implications (to include Welsh Language issues)

  1. The procedure requires that these be taken into account by the Committee / Departments originating the requests for the use of Emergency Powers.

Corporate/Service Objectives

  1. The procedure requires that these be taken into account by the Committee / Departments originating the requests for the use of Emergency Powers.

Policy Framework and Budget

  1. All actions fall within paragraph 1 of the Managing Director's Delegated Powers set out in the Council's Constitution; accordingly the noting of this report is for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

  1. None.

Relevant Scrutiny Committee

  1. As indicated in paragraph 3 above.

Background Papers

Relevant Emergency Power proformas.

Contact Officer

Jeff Rees, Principal Democratic and Scrutiny Officer, Tel: 01446 709413

Officers Consulted

None.

Responsible Officer:

Rob Thomas, Managing Director

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