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Agenda Item No. 5

 

The Vale of Glamorgan Council

 

Community Liaison Committee: 2nd June 2015

 

Report of the Managing Director

 

Appointments to the Local Service Board, the Council's Reshaping Services Challenge Group, Programme Board and Project Team

 

Purpose of the Report

1.         To seek the appointment of a representative of Town and Community Councils to sit on the Local Service Board for the Vale of Glamorgan, the Reshaping Services Challenge Group and Programme Board and to note that an invitation has been extended to (and accepted by) Mr. P. Egan of One Voice Wales to sit on the Reshaping Services Project Team.

Recommendations

1.         That the Community Liaison Committee nominate a representative from the 26 Town and Community Council representatives on the Community Liaison Committee to sit on the Council's Reshaping Services Challenge Group / Programme Board for a term of one year.

2.         That the Community Liaison Committee nominate a representative from the 26 Town and Community Council representatives on the Community Liaison Committee to sit on the Local Service Board for a term of one year.

3.         That the Committee note that an invitation to Mr. P. Egan of One Voice Wales to sit on the Project Team has been extended (and accepted) by the Programme Board.

Reason for the Recommendations    

1-3   To appoint representatives from the Community Liaison Committee in order to ensure effective engagement.

 

Background

2.         Cabinet agreed in principle to instituting a Reshaping Services Strategy and Change Programme in August 2014, the Programme being the Council's proactive response to Central Government's austerity drive which had created a period of unprecedented financial pressure in the public sector.

3.         The challenge was also to consider alternative delivery models for services across the Council which were essential to mitigate the impact of cuts and assist in continuing to provide priority services. 

4.         The Reshaping Services Strategy was subsequently approved by Cabinet on 3rd November 2014 and considered by this Committee on 19th November 2015 and provides a framework for the Council to work with over the next three to five years.

5.         An update on the development of the Reshaping Services Programme was considered by Cabinet on 26th January 2015 and was subsequently referred to this Committee at its meeting on 27th January 2015 as part of the ensuing consultation process with regard to the Reshaping Services Agenda.

6.         A Cabinet Working Group has been established to oversee the Programme which is called the "Challenge Group" and will be responsible for the ongoing review of all service areas during the Programme.  The Challenge Group comprises the Leader, Deputy Leader and relevant portfolio holder and is supported by the Managing Director, Head of Performance and Development, Head of Finance, Head of Human Resources, relevant service directors and Executive Director of the Vale Council for Voluntary Services.  At officer level, a Programme Board is responsible for managing the overall Programme in all its aspects. The Programme Board comprises the Managing Director (in the Chair), the Leader, Corporate Management Team, the Head of Human Resources and Executive Director for the Vale Council for Voluntary Services.  The Sponsor for the Programme is the Managing Director and individual Directors are undertaking the role of Project Sponsor for individual service reviews / project teams. 

7.         The service reviews / project teams are supported by officers from a number of service areas, however, additional external expertise may also be required as and when deemed necessary.

Relevant Issues and Options

8.         The Council recognises that Town and Community Councils have an important role in representing local communities and can play an important role in informing the development of the Reshaping Services Agenda with regard to concepts such as demand management.  Town and Community Councils can also assist with communication and engagement activities, for example raising awareness of changes being made to public services.

9.         In addition, following initial work that has been undertaken, it has been identified that potential exists for such bodies to provide some services directly.  To this end, it has been proposed that a corporate project would focus on developing the opportunities that exist in working more closely with Town and Community Councils and, as a result, the Head of Performance and Development has been proposed as the Project Sponsor for a Project Team for Town and Community Councils.

10.      The intention of the project involves working closely with Town and Community Councils and the voluntary sector to progress alternatives as well as to build capacity and capability within all organisations to support new ways of working.

11.      Initially the work will focus on the development of relationships and in gaining a greater understanding of the mechanisms (such as community asset transfers) involved in the specific area.  The Corporate Project will then work to develop specific proposals for which savings targets would be established. 

12.      In light of the above, invitations have therefore been extended to the Community Liaison Committee for a representative to be appointed for a one year term on the Council's Challenge Group and Programme Board.  In nominating a representative from the sector, it is proposed that the criteria attached at Appendix A to the report be used by the Community Liaison Committee.

13.      An invitation from the Programme Board has also been extended to (and accepted by) Mr. P. Egan to represent One Voice Wales on the Town and Community Council Project Team and the Committee is requested to note the position.

14.      The Local Service Board has recently advised that they would wish to extend an invitation for a Town and Community Council representative to sit on the Vale of Glamorgan Local Service Board for a one year term of office under the criteria as detailed at Appendix B

15.      The Local Service Board representative could either be the same representative as that on the Reshaping Services Challenge Group and Programme Board or a separately nominated individual.  

Resource Implications (Financial and Employment)

16.      None as a direct result of this report.

Sustainability and Climate Change Implications

17.      The Reshaping Services Strategy is consistent with the Council's commitment to promote sustainability and to consider the needs of current and future generations.

Legal Implications (to Include Human Rights Implications)

18.      There are no specific legal implications as a direct result of this report, although there will be legal implications specific to individual projects and these will be considered as part of the development of the projects.

Crime and Disorder Implications

19.      These implications will be considered as part of each individual service review conducted as part of the Programme.

Equal Opportunities Implications (to include Welsh Language issues)

20.      None as a direct result of this report.

Corporate/Service Objectives

21.      The Council's Corporate Plan for 2013-17 provides the overall set of objectives within which the Change Programme will happen.  The Corporate Plan, however, may require review as the Programme progresses.  The changes that occur as a result of the Programme or any potential change in the Corporate Plan will be reflected in the appropriate service plan.

Policy Framework and Budget

22.      This is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

23.      Due to the corporate nature of this report, no specific Ward Member consultation has been undertaken.

Relevant Scrutiny Committee

24.      Corporate Resources

Background Papers

Reshaping Services Strategy

 

Contact Officer

Huw Isaac, Head of Performance and Improvement

 

Officers Consulted

Tom Bowring, Business Improvement Manager

 

Responsible Officer:

Rob Thomas, Managing Director

 

 

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