Agenda Item No. 6


The Vale of Glamorgan Council


Council: 27th June, 2012


Report of the Monitoring Officer


Review of Council Constitution/Officer Delegations


Purpose of the Report

1.             To consider a number of amendments/updates to the Scheme of Officer Delegations set out in the Council's Constitution.


1.             That the revised Scheme of Officer Delegations, amended to reflect the senior management restructuring be approved and the Constitution amended accordingly .

2.             That any other consequential changes to the Constitution deemed by the Monitoring Officer to be necessary, including the rewording of "Article 12 - Officers", to give effect to the senior management restructuring also be made.

Reason for the Recommendations

1&2  To update/modify the Scheme of Officer Delegation to reflect the senior management restructuring.



2.             Since the formal introduction of the Council's new executive arrangements in May 2002, the Constitution has remained under review and will continue to be so on an ongoing basis.  Under Article 15 of the Constitution the Monitoring Officer has a duty to monitor and review the operation of the Constitution to ensure that the aims and principles contained therein are given full effect.  Any changes considered necessary are subject to approval by the Full Council after consideration of the proposals by the Monitoring Officer.

Relevant Issues and Options

3.             Appendix A to the report contains a number of proposed amendments/updates/ to the Scheme of Officer Delegation.  These are necessary in order to reflect the senior management restructuring and to ensure continuity of service delivery and decision-making by senior officers.  Implementation dates will be linked to the dates respective officers take up posts.  The opportunity will also be taken to make any minor typographical/housekeeping changes to bring the document up to date.  Members are asked to note that the division of the delegations of the former Director of Environmental and Economic Regeneration is being finalised and will be circulated as supplementary information to the report.

4.             Article 12, which sets out the primary responsibilities of Chief Officers will, in turn, be amended to reflect the structural changes.

5.             The existing Constitution is available on both the Council's MemberNet site ( (access only for Elected Members and staff of the Vale of Glamorgan Council) and external website (

Resource Implications (Financial and Employment and Climate Change, if appropriate)

6.             None as a direct result of this report.

Legal Implications (to Include Human Rights Implications)

7.             The Council is required to comply with the Local Government Act 2000 and subordinate legislation in the drawing up and subsequent operation of the Constitution.

Crime and Disorder Implications

8.             The Constitution has been updated to reflect current legislation.

Equal Opportunities Implications (to include Welsh Language issues)

9.             None as a direct result of this report.

Corporate/Service Objectives

10.        The Constitution is part of the framework supporting the Council's commitment to provide a political leadership and active relationship and engagement.

Policy Framework and Budget

11.        The adoption and subsequent changing of the Constitution is a matter for the Full Council.

Consultation (including Ward Member Consultation)

12.        The monitoring and amendment of the Constitution is an internal matter and therefore no external consultation procedures is necessary.

Relevant Scrutiny Committee

13.        Corporate Resources.

Background Papers

Council's Constitution


Contact Officer

Jeff Wyatt, Tel: 01446 709408


Officers Consulted

All Directors

Operational Manager - Democratic Services


Responsible Officer:

Peter H. Evans, Monitoring Officer