Agenda Item No. 6


The Vale of Glamorgan Council


Council: 26th September, 2012


Report of the Managing Director


Scrutiny Committees' Annual Report May 2011 - May 2012


Purpose of the Report

1.             To present the 2011/12 Scrutiny Committees' Annual Report to Council in accordance with the Council's Constitution.


That Council receives the Scrutiny Committees' Annual Report for the period May 2011 - April 2012.

Reason for the Recommendation

To receive the Scrutiny Committees' Annual Report as required under the Council's Constitution.



2.             The Annual Report has been produced in accordance with Section 6.03(d) of Article 6 of the Vale of Glamorgan Council's Constitution which states that "Scrutiny Committees must report annually to Full Council on their workings and make recommendations for future work programmes and amended working methods if appropriate."

Relevant Issues and Options

3.             The draft Annual Report has been considered and approved by all five Scrutiny Committees during July 2012 and it contains details of the work of the Scrutiny Committees over the year together with statistical information and the membership of the Committees.

4.             A schedule of the work programmes for the five Scrutiny Committees is also available on the Council's website which include reference to :

  • Performance monitoring
  • Revenue and Capital expenditure monitoring
  • Closure of accounts
  • Corporate Plan monitoring
  • Improvement Plan - annual report
  • Budget proposals - annual reporting
  • Service planning - annual reporting
  • Decision tracking of Committee recommendations
  • Consideration of the Cabinet Forward Work Programme
  • Requests for consideration of matter and call-ins as requested by any Member of the Council for the relevant Scrutiny Committee under the Procedure Rules as defined in the Council's Constitution.
  • Receiving progress reports on various issues and on other matters as recommended by the Committees.

Resource Implications (Financial and Employment)

5.             The scrutiny budget of £10,000 will be available to assist Scrutiny Members to undertake their role.

6.             Scrutiny and Committee Services Officers will support Task and Finish Group reviews based on the general assumption that no new Groups will be established prior to other review work being finalised.

Sustainability and Climate Change Implications

7.             Sustainability issues are considered by all Scrutiny Committees as a matter of course although there are no issues as a consequence of this report.

Legal Implications (to Include Human Rights Implications)

8.             The Council is required to comply with the Local Government Act 2000 and subordinate legislation in relation to the Scrutiny function.

Crime and Disorder Implications

9.             None.

Equal Opportunities Implications (to include Welsh Language issues)

10.        None.

Corporate/Service Objectives

11.        Improving and developing the effectiveness of Scrutiny contributes towards the Community Leadership Corporate Plan Improvement Objective to "provide leadership in representing and promoting the interests of the local community and engage effectively with citizens and stakeholders" (2010 - 2014).

Policy Framework and Budget

12.        Article 6 of the Constitution requires the Scrutiny Committees' Annual Report to be presented to Full Council.

Consultation (including Ward Member Consultation)

13.        The reporting of Annual Scrutiny Committees' reports is an internal matter and, therefore, no external consultation is necessary.  However, the report will also be published on the Council's website.

Relevant Scrutiny Committee

14.        All.

Background Papers

Council's Constitution

Cabinet and Scrutiny Minutes 2011/12

Report to all Scrutiny Committees: July 2012.


Contact Officer

Jeff Wyatt, Operational Manager (Democratic Services), Tel: (01446) 709408.


Officers Consulted

All Directors.


Responsible Officer:

Siân Davies, Managing Director.