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Agenda Item No. 9(a)

 

THE VALE OF GLAMORGAN COUNCIL

 

COUNCIL MEETING: 17 DECEMBER 2014

 

REFERENCE FROM CABINET:  3 NOVEMBER 2014

 

 

C2507         MANAGEMENT RESTRUCTURE FOR THE CIVIL PROTECTION TEAM (L) (SCRUTINY COMMITTEE – HOUSING AND PUBLIC PROTECTION) -   

           

Approval was sought for a change in the line management of the Civil Protection Team and to recommend an amendment to the Council's constitution. 

 

The Civil Contingences Act (CCA) (2004) resulted in the separation of a joint working arrangement with Cardiff Council in 2005, for which the Vale of Glamorgan Council was the lead authority. This acted as a catalyst for the Vale of Glamorgan Council to have its own Emergency Planning service, now known as the Civil Protection Unit (CPU).  The CPU was placed within the Directorate of Legal, Public Protection and Housing Services with the Principal Civil Protection Officer reporting to the Director of Legal, Public Protection and Housing Services.  The Unit was based at the Alps offices.

 

There had been a number of incidents and emergencies that had affected the Council over recent  years, and the CPU had successfully coordinated the operational response to these and ensured that the Council could continue to deliver its' service to the community in extreme circumstances.  

                       

Following these emergencies/incidents and through the de-brief process the CPU had developed effective procedures with Visible Services to ensure that the response could be improved and that the Councils limited resources were used to best effect. 

 

The systems that had been put into place had developed a robust working ethos between the CPU and Visible Services that delivered smooth and effective management of emergency's and incidents.

 

Given the synergies that existed in the management of emergencies the most appropriate service area where the CPU would best fit would be Visible Services, with the Principal Civil Protection Officer reporting to the Director of Visible Services and Housing. The CPU was already based at the Alps offices so there would be no need to incur any costs for relocation and this would save on staff travelling costs from the Alps to the Civic Offices.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)       T H A T the strategic and operational management of the Civil Protection Unit be transferred to the Director of Visible Services and Housing with effect from 4 November, 2014.

 

(2)       T H A T it be recommended to Council that Article 12 of the Council's Constitution be amended to reflect the decision of Cabinet by adding 'Civil Protection' to the functions and areas of responsibility of the Director of Visible Services and Housing.

 

Reasons for decisions

 

(1)       To enable the Director of Visible Services and Housing to take management responsibility for the Civil Protection Unit.

 

(2)       To recommend to Council an amendment to the Council's Constitution.

 

[View Cabinet report]