Agenda Item No. 10(e)
THE VALE OF GLAMORGAN COUNCIL
COUNCIL MEETING: 24 JUNE 2015
REFERENCE FROM CABINET: 11 MAY 2015
C2774 Jenner Park Stadium - 3G Pitch Projects and Future Management Arrangements (VLS) (Scrutiny Committee – Economy and Environment) -
Urgent by reason of the need to reduce disruption to the playing of higher Welsh league football at Jenner Park.
Approval was sought to progress the construction of 3rd Generation (3G) synthetic pitches at Jenner Park and the Colcot Sports Centre, Barry, and to agree arrangements for the future management of these facilities.
Cabinet considered reports concerning the possible introduction of a 3G playing surface, future management arrangements and car parking provisions at Jenner Park, at its meetings of 16 June, 2014 and 13 April, 2015. (Minutes C2357 and C2735 refer). The latest report detailed the current position with the outstanding work and proposed a way forward for the pitch and Stadium. The report also proposed a suitable location for the construction of 4 No. 3G 5 'A side' pitches which would be used to both increase all weather football provision and offset future operational costs at Jenner Park. There was a reasonably short window to progress construction of a full sized 3G pitch at Jenner Park to limit the impact of works on the playing of football by both Rhoose AFC and Barry Town United, hence the request for use of the urgent decision procedure and the waiving of standing orders and financial regulations for the appointment of a 3G design and management consultant.
Improving the facilities at the Colcot Sports Centre in Barry, Barry's operation centre for local football, whilst not a consideration of either the scope of the Jenner Park feasibility study or the previous report to Cabinet, was desirable. As a certain level of 3G 5 'A side' provision was necessary to help fund the operational costs of a 11 A side' (full size) pitch, and investigations since the previous Cabinet had shown a greater risk in installing such pitches at Jenner Park, the Colcot Sports Centre was proposed as the most appropriate alternative location.
A meeting involving senior officers of the Council and Parkwood Leisure officials took place on 22 April, 2015. As a consequence of this meeting Parkwood Leisure had now formally registered its interest in negotiating a variation to the current leisure contract to include Jenner Park Stadium, with 3G playing facilities. A copy of the letter received from Parkwood Leisure indicating their interest, was attached at Appendix A to the report.
In addition to the conclusion of discussions with Parkwood Leisure, the 13 April, 2015 Cabinet report advised of a number of other outstanding tasks. These tasks and their implications were considered in more detail, including:
A Drainage Survey, the outcome of which was expected in May 2015.
A Lighting Survey.
A Review of Possible Grant Funding.
An Estimate of Construction Costs.
An estimate of the income projections for a 3G surface.
The proposal before Cabinet was to construct the main 3G pitch at Jenner Park as soon as possible and to aim for construction of 4 No. 5 'A side' pitches as part of the same procurement and construction contract later in the calendar year. At the same time detailed negotiations with Parkwood Leisure would take place to operate all facilities from 1 October, 2015. These negotiations would require Parkwood to consult with all current licence holders so as to best consider their requirements within the contract variation. None of the current licence holders had any rights to continue using the Stadium any longer than their annual licences, or to use the Stadium on terms that may not be agreeable to the Council. It was hoped that the needs of all current licence holders would be able to be accommodated, but this would be a matter for Parkwood Leisure and then for Cabinet when they agree the full terms of the contract variation in a later report.
The main impact of the installation of a 3G surface at Jenner Park would be on certain field events for Barry and Vale Harriers and other athletics users. The report detailed how only two of the current athletics events would be affected by a 3G installation and both these events could still take place in some form to aid training for the events in their full form.
After presenting this item, the Cabinet Member for Visible and Leisure Services concluded by commenting that this was a wonderful opportunity for people across the Vale and that these stadia could provide a huge benefit and sporting legacy for years to come.
This was a matter for Executive decision
(1) T H A T subject to the satisfactory outcome of a land drainage study, the construction of a 3G synthetic pitch at Jenner Park Stadium be agreed.
(4) T H A T standing orders and financial regulations be waived to permit the appointment of Geo Turf Consultants for the design, procurement and contract management for the construction of 1 No. full size 3G pitch at Jenner Park and 4 No. 5 'A side' pitches at Colcot Sports Centre.
(8) T H A T the select tender list of suitably qualified and experienced 3G installation contractors, attached at Appendix G to the report, be agreed.
(11) T H A T the Director of Visible Services and Housing be authorised to apply and accept a grant from the Football Association of Wales Trust to assist in the installation costs of a 3G pitch at Jenner Park.
(12) T H A T in respect of recommendations 1, 4, 8 and 11 above, use of article 13.09 of the Council's Constitution (urgent decision procedure) be authorised to enable construction of the 3G pitch at Jenner Park to commence as soon as possible.
Reasons for decisions
(1) To provide the necessary authority to change the current grass pitch surface at Jenner Park to a 3G surface.
(4) To enable the prompt appointment of the most appropriate consultant to progress the construction of high quality cost effective 3G facilities at both Jenner Park and the Colcot Sports Centre.
(8) To agree a specific list of suitable 3G construction contractors.
(11) To seek additional external funding for this project.
(12) To assist in enabling the prompt construction of the Jenner Park 3G surface.