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Agenda Item No. 9

The Vale of Glamorgan Council

 

Council: 28th September, 2015

 

Report of the Managing Director

 

Use of the Managing Director's Emergency Powers

Purpose of the Report

  1. To notify Council of the exercising of Emergency Powers in relation to matters which do not fall within the remit of Cabinet and which would otherwise require Full Council approval.

Recommendation

That the report be noted.

Reason for the Recommendation

To inform Council.

Background

  1. Historically, the use of the Emergency Powers procedure has been reported to Cabinet. However, in future, its use in respect of those matters which fall within the remit of Council (as opposed to Cabinet) will be reported for noting to Council. Reference to a Scrutiny Committee in each instance simply reflects the Committee within whose remit the matter would fall.

Relevant Issues and Options

  1. To note the following:

(a)     Membership of Scrutiny Committee (Social Care and Health)

Authority to replace Councillor Kate Edmunds with Councillor Fred Johnson on the Scrutiny Committee (Social Care and Health) with immediate effect and until further notice)

 

(Scrutiny - Corporate Resources)


(b)     Disabled Facilities Grant

Authority to increase Disabled Facilities Grant Scheme by £130k, of which £120k to be funded from Reserves and £10k to be funded from Capital Receipts.

 

(Scrutiny - Economy and Environment)

 

(c)     Membership of Committees

(i)      Authority to replace Councillor Keith Hatton on the Planning Committee with Councillor Chris Franks with immediate effect and until further notice.

(ii)     To replace Councillor Chris Franks on the Standards Committee with Councillor Keith Hatton with immediate effect and until further notice.

 

(Scrutiny - Corporate Resources)

 

(d)     Housing Revenue Account Subsidy Buyout 2015/16

Authority to include £63,155,896 in the Capital Programme to allow for the correct accounting for the Housing Revenue Account Subsidy Buyout.

 

(Scrutiny - Housing and Public Protection)

 

(e)     Replacement of Councillor G. Roberts on the Scrutiny Committee (Economy and Environment)

Authority to replace Councillor G. Roberts with Councillor J. Drysdale on the Scrutiny Committee (Economy and Environment) due to increased personal/family responsibilities until September 2015 at the earliest.

 

(Scrutiny - Economy and Environment)

 

(f)      2014/15 Capital Slippage Request

Authority to approve slippage of unspent but committed capital budgets for 2014/15 into 2015/16 in relation to those schemes set out in the Appendix to the report to Cabinet on 13th July 2015, which showed the slippage requests and the amended 2015/16 budgets.

 

(Scrutiny - Corporate Resources)

 

(g)     Slippage of DDA Funding from 2014/15 to 2015/16 and acceptance of tender for new Civic Offices Passenger and Goods Lift

Authority to approve slippage of the underspend on the 2014/15 DDA Council Buildings Phase 3 (£34,155) and 4 (£39,569) from the 2014/15 Capital Programme and be added to the 2015/16 allocation of £75k for DDA Adaptations to Council Buildings Phase 4 resulting in revised capital allocation of £148,724.

Authority to accept the tender received from Triangle Lift Services Ltd for the replacement passenger and goods lift to enable an order with Triangle to be placed as soon as possible.

               

(Scrutiny - Corporate Resources)

 

(h)     Division of 'Victorian Schools' budget into separate budgets within the Capital Programme and acceptance of tender for Victoria Primary School: External Refurbishment Works

(a)     Authority to amend the 2015/16 Capital Programme which currently contains a financial allocation of £1,060,514 for Victorian Schools be split as follows:

         (i)         Victoria Primary School: External Refurbishment Works                £270,000

         (ii)        Overboarding Lath and Plaster Ceilings                                        £740,514

         (iii)       Sandstone repairs                                                                      £ 50,000

(b)     Authority to accept the lowest compliant tender for the External Refurbishment Works at Victoria Primary School tender submitted by Pinit Building and Civil Engineering Ltd.

 

(Scrutiny - Lifelong Learning)

 

(i)      Changes in Labour Group Membership on Committees

To implement with immediate effect (i.e. 21st August, 2015), the following changes to the Labour Group Membership of certain Committees:

 

Licensing Committee - Councillor Chris Elmore to replace Councillor Neil Moore

Planning Committee - Councillor Bronwen Brooks to replace Councillor Rhona Probert

Scrutiny Committee (Economy and Environment) - Councillor Gwyn Roberts to replace Councillor John Drysdale.

 

(Scrutiny - Corporate Resources)

Resource Implications (Financial and Employment)

  1. The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Sustainability and Climate Change Implications

  1. The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Legal Implications (to Include Human Rights Implications)

  1. The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Crime and Disorder Implications

  1. The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Equal Opportunities Implications (to include Welsh Language issues)

  1. The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Corporate/Service Objectives

  1. The procedure requires that these are taken into account by the Committee / Department originating the request for the use of Emergency Powers.

Policy Framework and Budget

  1. All actions fall within Paragraph 1 of the Managing Director's Delegated Powers set out on page 190 of the Council's Constitution.

Consultation (including Ward Member Consultation)

  1. None.

Relevant Scrutiny Committee

  1. As indicated under Paragraph 3 above.

Background Papers

Relevant Emergency Powers proformas.

Contact Officer

Jeff Wyatt, Head of Democratic Services

Officers Consulted

Monitoring Officer

Operational Manager (Accountancy).

Responsible Officer:

Rob Thomas, Managing Director

 

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