Agenda Item No. 10(c)
THE VALE OF GLAMORGAN COUNCIL
COUNCIL MEETING: 16 DECEMBER 2015
REFERENCE FROM CABINET: 30 NOVEMBER 2015
C2993 PUBLIC SPEAKING AT SCRUTINY MEETINGS (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) -
Approval was sought to enhance the existing arrangements which were in place in terms of the ability of the public to speak at meetings of the Council's Scrutiny Committees.
The Council recognised that members of the public could make an important contribution to, and be a valuable source of information in terms of, the scrutiny process. Scrutiny Committees were under a duty to make arrangements to listen to the views of the public and the community and one of the roles of Scrutiny Committees was to take account of such views when considering issues and, if considered appropriate, to pass those views on to the Cabinet for its consideration.
Given the above, and taking into account the requirements of the Local Government (Wales) Measure 2011 in terms of considering the views of the public in relation to any agenda items, a draft Guide to Public Speaking at Scrutiny Committees ("the Guide") had been prepared and was attached as Appendix A to the report.
The draft Guide had been considered by the Scrutiny Committee Chairmen and Vice-Chairmen Group and a number of suggested amendments of the Group had been incorporated. Subsequently, the Guide was submitted to the Democratic Services Committee on 21 October, 2015 for consideration.
At the meeting of the Democratic Services Committee, reference was made to whether the proposed order for speaking, set out in paragraph 10.1 of the Guide, was appropriate. At that meeting, the Head of Democratic Services indicated that it was designed to provide for all of the participants to speak before the Committee itself discusses / considers the issue. This reflected the fact that Committees were then in possession of all the "evidence" / contributions from other parties before coming to their own conclusions. Members of the Committee present accepted that this was appropriate.
This was a matter for Executive and Council decision
Cabinet, having considered the report and all the issues and implications contained therein
(1) T H A T the Guide to Public Speaking at Scrutiny Committees ("the Guide"), attached as Appendix A to the report, be endorsed.
(2) T H A T the Guide be submitted to Council for consideration and, if approved, incorporation in the Council's Constitution.
Reasons for decisions
(1&2) To enhance the existing arrangements for public speaking at Scrutiny Committees.
[View Cabinet Report]